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Minutes October 25, 2011

Wabasha County Board of Commissioners

Meeting of October 25, 2011

 

The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, October 25, 2011 at 1:00 p.m.

 

The meeting was called to order by Board Chairman Norman.

 

The following Commissioners were present: Norman, Hall, Roschen, Wobbe, Harms

 

ROSCHEN - HARMS

Motion to approve the agenda.

Adopted Unanimously

Commissioners reported on meetings they attended.

 

Unfinished Business:

Capital Improvement Program

 

Administrator's Update:

November 1 Board meeting at 1:00 p.m. per earlier request of commissioner Roschen

AMC & LMC – cost savings/services U of M Rochester campus, November 7

Letter from Rep. Walz to FEMA regarding timeliness of flood payments

Board members to meet with state auditor, phone or meeting?

MCIT meeting December 5, 4:00 p.m. Hyatt Regency, Mpls.

Sen. Howe and Rep. Drazkowski OK on 15th; Sen. Nelson, Rep. Kelly have conflict, haven't heard from other two; ask Rep. Walz

Meeting with Lake City, no commissioners or city council members

 

Public forum comments:

Don Springer, tax savings; Nancy Fawthorp, outside counsel

 

ROSCHEN - HARMS

Motion to approve the consent agenda including the following:

  • Claims
  • Meal Vouchers
  • SSIS Claims
  • Minutes: October 18, 2011
  • Donations accepted: $50 from First State Bank of Red Wing; $100 from VFW Auxiliary Post 8729; $50 from Mayo Clinic Health Systems – to Youth Link Mentorship Program.

Nay: Wobbe, Hall

Adopted

HARMS - WOBBE

Resolution No.: 2011-230

Whereas, concerns have arisen on ambiguities in South Country Health Alliance's organic documents on the method of financial reporting used to calculate member counties' interests; and

Whereas, SCHA has always followed the statutory accounting principles for its financial reporting, and has calculated member counties' equity on that basis;

Now, Therefore, Be It Resolved that the Board of Directors of South Country Health Alliance recommend to the Boards of SCHA's Member Counties the following resolution, which, if adopted by two-thirds of those boards, shall constitute the Fifth Amendment to the Joint Powers Agreement of South Country Health Alliance:

Resolved, by the Commissioners of Wabasha County, that this county approves the further amendment of the Fourth Amended Joint Powers Agreement of South Country Health Alliance, amending Sections 5 and 12.3 so that those respective sections will read as follows:

 

Section 5: Member Capital Surplus

 

Each Member has an explicit and measurable right to its share of the Total Capital Surplus, determined as follows:

SCHA's total Capital Surplus will be determined, audited and reported to the responsible regulatory agencies of the State of Minnesota as of the end of each calendar year. Each Member's capital account will consist of an amount that a Member has contributed, plus its share of gains and losses posted to the Member's capital account, less any distributions.

Gains and losses are allocated annually by taking each Member's member months divided by total member months for all Members and multiplying the result by the excess of revenues over expenses and the change in non-admitted assets in the financial statements that were audited by a certified public accountant. This calculation will be performed using statements in accordance with Statutory Accounting Principles consistent with the method used to report financial results to the responsible regulatory agencies of the State of Minnesota.

 

[Section 12: Withdrawal . . .]

 

12.3. Payment of Surplus to Withdrawing County

 

Any withdrawing Member County is entitled to receive its Capital Surplus, determined as set forth in Section 5 above. The Member County's specific capital account shall become available for withdrawal after the annual financial statements have been issued and filed with the State of Minnesota, when such capital accounts shall be determined. Such payments of Capital Surplus may, at the option of SCHA, be:

(a) Made in one lump sum, without interest, within thirty days after determination of the amount of such Capital Surplus; or

(b) In equal payments of principal, not less than annually, over a period of time not to exceed five years, together with simple interest established at the outset at the Wall Street Journal Prime Rate commencing on January 1 of the year when the withdrawal became effective, and paid to date with each installment of principal.

Adopted Unanimously

HARMS - ROSCHEN

Resolution No.: 2011-231

Whereas, Wabasha County is a member of South Country Health Alliance ("SCHA"), an eleven-county joint powers board established for the purpose of providing healthcare and related benefits to eligible residents of its member counties;

Whereas, SCHA's member counties have provided county guarantees, to protect against losses by SCHA;

Whereas, such guarantees are permitted under Minnesota law to be provided in lieu of certain capitalization requirements applicable to HMOs;

Whereas, the member counties of SCHA have never withdrawn or repudiated their guarantees;

Whereas, the success of SCHA depends on receiving adequate rates from the State to pay providers and other expenses, and past rating decisions by the State several years ago failed to fully reimburse such costs, costing SCHA many millions of dollars;

Whereas, SCHA's member counties have continued to be committed to SCHA and demonstrated that recommitment, by

a. not exercising an option available to member counties to opt-out for 2012; and

b. through the SCHA board, entering into contract amendments with the State of Minnesota for continued operations during the government shutdown, without any assurance that the legislature would appropriate adequate funds for amounts past due to SCHA, or adequate funds for continued operations;

Whereas, a regulatory agency of the State of Minnesota has requested evidence of the member counties' continued commitment to the goals and purposes of South Country Health Alliance;

Now, Therefore, be it hereby resolved that this county reaffirms its commitment to the continued operation and success of South County Health Alliance, including meeting all applicable capitalization requirements of Minnesota law, at such time or times as required under that law.

Adopted Unanimously

WOBBE - HARMS

Resolution No.: 2011-232

Whereas, GASB Statement No. 54, Fund Balance Reporting and Government Fund Type Definitions will be effective with fiscal year ending December 31, 2011, and

Whereas, the Statement makes it necessary for the County to establish a formal comprehensive fund balance policy relating to accounting and financial reporting of fund balances, and

Whereas, the fund balance policy needs to address the following areas:

  •  Minimum Fund Balance
  •  Order of Resource use
  •  Stabilization arrangements
  •  Committing fund balance
  •  Assigning fund balance

A sound fund balance policy should also include that a plan and time frame will be developed to replenish fund balances should they fall below a set minimum level, and

Whereas, to comply with GASB 54 the attached policy has been prepared and will be implemented beginning with the County's fiscal year ended December 31, 2011.

Now Therefore, be it resolved, that the Wabasha County Board of Commissioners approves the attached Fund Balance Policy in Accordance with GASB Statement No. 54 for Wabasha County.

Adopted Unanimously

ROSCHEN - HALL

Resolution No.: 2011-233

Whereas, Wabasha County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal; and

Whereas, Wabasha County has identified those bridges that are high priority and has previously established a list of those bridges that require replacement, rehabilitation, or removal; and

Whereas, the following additional bridge has been since identified as also requiring replacement, rehabilitation, or removal.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the following deficient bridge is a high priority and Wabasha County intends to replace, rehabilitate, or remove this bridge as necessary when funds are available,

Old Bridge Number Jurisdiction Road Name Total Project Cost Federal Funds Township or State Bridge Funds Local or State Aid Funds Proposed Construction Year

79515 County CSAH 5 650,000 550,000 100,000 2012

Be it further resolved that Wabasha County does hereby request authorization to replace, rehabilitate, or remove such bridge.

Adopted Unanimously

ROSCHEN - HARMS

Resolution No.: 2011-227

Now Therefore be it Resolved that the Wabasha County Board of Commissioners hereby adopts the Mailbox Installation and Support Policy as follows:

Wabasha County hereby implements this Policy in accordance with and authorization under Minnesota

Statute 169.072, and Minnesota Rules Chapter 8818.

I. Replacement of Mailbox Installations and Supports under County Highway Projects

Property owners will be responsible for the removal of existing mailbox installations when affected by highway projects as determined by the County. Owners will be notified in writing a minimum of 60 days prior to the date mailbox supports are required to be removed. If desired by the owner to prevent disruption of mail service during construction, owners are responsible for all relocation or temporary installations which shall be in a location and manner as approved by the County. Owners are responsible for the installation of mailbox supports after construction is complete. Mailbox installations and supports shall be in conformance with Minnesota Rules 8818 and United States Postal Service requirements. After construction, the County will, upon the request of owners and at the sole expense of the owner, install standard swing?away type mailbox supports. All costs of installation by the County are the responsibility of the property owner and due within 30days of receipt of invoice. Owners may purchase standard swing?away type mailbox supports from the County in an amount as stated on the County's Annual Fee Schedule.

II. Replacement of Unlawful Mailbox Installations and Supports

If any mailbox installation is deemed unlawful by the County, as defined by Minnesota Rules Chapter 8818, the owner will be notified in writing that the owner shall remove the unlawful installation within 60 days. Replacement mailbox installations shall be in conformance with Minnesota Rules 8818. An unlawful mailbox installation remaining after the expiration of the 60?day time period may be removed and replaced by the County with standard swing?away type mailbox supports at the owner's expense up to the maximum defined by Minnesota Statute 169.072. Owners may purchase standard swing?away type mailbox supports from the County in an amount as stated on the County's Annual Fee Schedule.

III. Replacement of Damaged Mailbox Installations and Supports by County

The County will repair or replace all lawful mailbox installations and supports damaged by County equipment making contact with the installation provided the installation was properly installed according to the U.S. Postal and County standards. Replacement mailboxes and mailbox supports will be standard swing?away type mailbox supports and mailboxes. The County will not repair or replace supports damaged by snow or ice pressure from snow plowing operations without physical contact with the equipment, or damage from third parties.

IV. Miscellaneous Attachments to Mailbox Supports

Newspaper delivery boxes, advertisement delivery boxes, nameplates, address plates, etc, shall not be installed underneath the mailbox, whether attached to the mailbox support or on a separate post. The area underneath the mailbox shall remain free of obstructions in order to allow the unhindered passage of the snowplow wing blade. Obstacles interfering with the wing blade force the plow to swerve, often into the oncoming lane, creating an unsafe situation for motorists and plow operators.

V. Ownership and Risk of Mailbox Installations and Supports

The County does not issue permits for the placement of mailboxes within the road right?of?way. All mailboxes placed within the road right?of?way are placed there at the owner's risk. Replacement or installation of mailboxes or mailbox supports by the County does not signify any change of ownership. The mailbox installation remains the owner's responsibility to maintain or replace to conformance standards.

VI. Mail Delivery During Replacement

When the County removes and replaces a mailbox installation, it shall be done in such a manner as to cause no interruption of mail delivery if at all possible.

Nay: Wobbe

Adopted

HARMS - ROSCHEN

Resolution No.: 2011-208

Whereas, Wabasha County Sheriff's Office is requesting authorization to purchase a Network Management Terminal to support the ARMER 800mhz radio system; and

Whereas, this purchase will be made through Motorola under state contract pricing; and

Whereas, the cost incurred in this purchase is bid at $16,395.00; and

Whereas, the monies for this purchase will be paid through appropriate line item with sufficient funds from Sheriff's Office budget to 911 ARMER (01-291-216) account and reimbursed through the State Local Enhancement Grant (50% match);

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: The Wabasha County Sheriff's Office is hereby authorized to purchase said Network Management Terminal from Motorola, at a cost not to exceed $16,395.00.

Be it further resolved that: funding of this upgrade will come from the 911 ARMER (01-291-216) Account and reimbursed through the State Local Enhancement Grant at a 50% match.

Adopted Unanimously

HARMS - HALL

Resolution Number: 2011-234

Whereas, Wabasha County Sheriff's Office is requesting authorization to continue with Motorola Radio Service Agreement to support the ARMER 800mhz radio system; and

Whereas, Wabasha County Sheriff's Office will maintain a time and material agreement with Nice Systems, for the recording system; and

Whereas, Wabasha County Sheriff's Office will maintain a time and material agreement with Whitewater Wireless Radio Service for the legacy radio and point to point system;

Whereas, the agreement runs from October 1st, 2011 to December 31st, 2012.

Whereas, the cost incurred is a monthly cost of $886.80; and

Whereas, the monies for this purchase will be paid through 911 ARMER (01-291) account;

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: The Wabasha County Sheriff's Office is hereby authorized to sign agreement and continue with Motorola Radio Service Agreement at a cost of $13,302.00 in monthly payments of $886.80.

Be it further resolved that: funding of this upgrade will come from the 911 ARMER (01-291) Account.

Adopted Unanimously

HARMS - ROSCHEN

Resolution No.: 2011-235

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that they approve the retention of Law Firm Mohrman & Kaardahl.

Nay: Hall, Wobbe

Adopted

HARMS - WOBBE

Motion to adjourn.

Adopted Unanimously

Agenda for this meeting

 

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