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MInutes April 28, 2015 HS

Wabasha County Human Services Board

Meeting of April 28, 2015

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 10:35 a.m., April 28, 2015 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Goihl, Springer, Wobbe and Key.

 

Wobbe/Goihl

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda

Adopted Unanimously.

Springer/Wobbe

WHEREAS, the Minutes of the March 24, 2015 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Springer/Wobbe

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 03/24/15 through 04/28/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 03/24/15 through 04/28/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 03/24/15 through 04/28/15 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 03/24/15 through 04/28/15 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

Wobbe/Springer

Whereas, Aaron and Libby LaRocque obtained a permit to install a septic system July , 2013, and

Whereas a system was not installed in 2013 or 2014, and

Whereas the Wabasha County septic system ordinance states the permit is good for one year, and can be renewed, prior to its expiration, for an additional year, for a fee set by the Board, and

Whereas the LaRocque's did not apply for a renewal of the permit prior to its expiration and requested a renewal in March of 2015, Public Health staff did not allow a renewal and advised the LaRocques that the permit application is now considered a new application and subject to the fees and plan requirements of a new permit application. Staff also advised the LaRocques that they could appeal this decision to the Board, and

Whereas, the Board has heard the LaRocques appeal;

Now therefore be it resolved by the Wabasha County Board of Human Services that the LaRocques will be required to apply for a new permit and meet all of the requirements for a new permit. The new permit fee will be reduced to ½ the full fee for a new permit, as the site where the septic will be located has already been reviewed and soils tested by the county staff. This is a non-precedent setting motion.

Adopted Unanimously

Goihl/Springer

WHEREAS, Fillmore County, Goodhue County, Houston County, Mower County, Olmsted County, Minnesota Prairie County Alliance, Wabasha County, and Winona County ("Participating Counties") have agreed to integrate Rule 12 State Operated Services financial resources into the CREST Initiative ("CREST"); and

WHEREAS, in 2014 each Participating County signed a Mobile Crisis Cooperative Agreement that included funding allocations for calendar year 2014; and

WHEREAS, the Participating Counties wish to extend the term of this Agreement and include funding allocations for calendar year 2015;

NOW, THEREFORE, in consideration of the mutual undertakings and agreement hereinafter set forth, the Participating Counties agree to the following effective January 1, 2015 – December 31, 2015:

1. Extend the term of the Adult & Children's Mobile Crisis Grant Cooperative Agreement to December 31, 2015.

2. The Grant includes an ongoing annual amount of $220,000.00.

3. Olmsted County shall receive an administrative fee of 10% of the ongoing annual amount or $22,000.00 to act as fiscal agent for the Grant.

4. DHS approved a re-award of un-spent 2014 funds in the amount of $246,100.00

5. Participating Counties shall individually sign and return this Addendum to Olmsted County Community Services – Contracting Division, Attention: Jill Schmidt, 2100 Campus Drive S.E., Rochester, MN 55904.

6. All other provisions of the original 2014 Adult & Children's Mobile Crisis Grant Cooperative Agreement, except as amended herein, shall remain in full force and effect.

Adopted Unanimously

Wobbe/Goihl

WHEREAS, Fillmore County, Goodhue County, Houston County, Mower County, Olmsted County, Minnesota Prairie County Alliance, Wabasha County, and Winona County ("Participating Counties") have agreed to integrate Rule 12 State Operated Services financial resources into the CREST Initiative ("CREST"); and

WHEREAS, the Participating Counties wish to amend the terms of this Agreement and include the following additional funding allocations for calendar year 2015;

NOW, THEREFORE, in consideration of the mutual undertakings and agreement hereinafter set forth, the Participating Counties agree to the following effective January 1, 2015 – December 31, 2015:

7. Amend the 2015 CREST state funded allocation from $2,668,067.00 to $2,835,467.00. The additional $167,400.00 shall be distributed as follows:

a. $39,600.00 to Austin Manor IRT for uncollected room and board expenses,

b. $1,700.00 to Hiawatha Hall IRT for uncollected room and board expenses,

c. $71,500.00 to Safe Harbour IRT for uncollected room and board expenses and

d. $54,600.00 to Zumbro Valley Mental Health Center IRT for uncollected room and board expenses.

8. Participating Counties shall individually sign and return this Amendment to Olmsted County Community Services – Contracting Division, Attention: Jill Schmidt, 2100 Campus Drive S.E., Rochester, MN 55904.

9. All other provisions of the 2015 CREST Initiative Cooperative Agreement, except as amended herein, shall remain in full force and effect.

Adopted Unanimously

Wobbe/Key

Whereas, Wabasha County has participated in a regional Fraud Prevention Investigation program with the State of Minnesota and Goodhue, Winona, Fillmore and Houston counties since 1999; and

Whereas, effective July 1, 2015, Wabasha County will be designated as the Regional Administrative Agency for this program with the State of Minnesota's Department of Human Services, Financial Fraud and Abuse Investigations Division; and

Whereas, as the Regional Administrative Agency, Wabasha County will enter into cooperative agreements with Goodhue, Winona, Houston, and Fillmore counties to provide Fraud Prevention Investigation services within the agreed upon geographical area; and

Whereas, Goodhue, Winona, Houston, and Fillmore counties have indicated a willingness to continue participation in this program and are in the process of establishing cooperative agreements with Wabasha County;

Now therefore be it resolved by the Wabasha County Human Services Board, that the Director of Social Services is hereby authorized to execute the Fraud Prevention Investigation Multi-County Grant Contract with the State of Minnesota upon receipt of cooperative agreements from Goodhue, Winona, Houston, and Fillmore counties. This authorization is conditional upon final review and approval of all contractual agreements by the County Attorney. The term for all contractual agreements will be from July 1, 2015 through June 30, 2017.

Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS

A. Social Services Quarterly Reports and Updates:

The Board receive updates from County staff on quarterly social service collections, financial reporting , income maintenance performance measures and out-of-home placement costs.

B. April is National Child Abuse Prevention Month

It was reported that Child Abuse Prevention Month was recognized at the Wabasha County Board Meeting. The proclamation thanked county staff and our community partners who work to protect children and strengthen families.

C. Update on Governor's Task Force on the Protection of Children

John reported that there is still a lot of discussion among state social service administrators regarding the Governor's Task Force on the Protection of Children. Currently there is funding set aside in both proposed legislative budgets to provide for additional child protection staff at the county level. If approved the County would need to look at hiring additional staff in the second half of the year. The goal of these funding proposals is to reduce county child protection worker caseload size.

D. Update on Regional Adoption Worker

John reported that Olmsted County decided not to pursue a regional adoption worker as there was not enough counties committed to make the solution cost-effective.

E. Update on Prepaid Medical Assistance Program and MinnesotaCare statewide procurement process

John reported that he is in the process of evaluating submitted proposals for providing managed health care services in Wabasha County. The evaluations will need to be completed by May 8, 2015 and a Board resolution recommending specific providers will need to be submitted to the Department of Human Services by May 29, 2015.

F. PHS and SS Miscellaneous:

John reported that the County received additional SNAP Employment and Training funding that will be divided among the participating counties in the region which are Dodge, Goodhue, Houston, Mower and Wabasha.

John also reported that he was notified by the Department of Human Services that all admissions to the Anoka-Metro Regional Treatment Center (AMRTC) have been temporarily suspended due to the acuity of current patients.

Judy updated the Board on the progress of filling the current open nursing position.

 

Adjourn

Wobbe/Key

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:42 AM to recess this meeting until 1:00 p.m. on May26, 2015.

Adopted Unanimously.

 

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