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Minutes July 28, 2015 HS

Wabasha County Human Services Board

Meeting of July 28, 2015


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 1:00 p.m., July 28, 2015 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.

The following members were present: Commissioners Hall, Goihl, Wobbe and Key.


Goihl/Key
WHEREAS, the Agenda has been presented for review and that a revision has been requested to add Wabasha County’s Regional FPI program presentation by Sheriff Bartsh and Investigator Lavigne

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with the requested revision.
 
Adopted Unanimously.


Key/Goihl
WHEREAS, the Minutes of the June 23, 2015 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


Key/Goihl
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 6/23/15 through 7/28/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 06/23/15 through 07/28/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 6/23/15 through 7/28/15 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 06/23/15 through 07/28/15 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.


SPECIAL PRESENTATIONS

Introduction of new nurses in the Public Health Department, Ashley Lang and Susan Bronner

Wabasha County’s Regional FPIP Program- Sheriff Bartsh & Mike Lavigne gave an overview of Wabasha’s County’s administration of the Fraud Prevention Investigation Program.  The current cost to benefit ratio of $7.02 is well above the minimum state threshold and an indicator of excellent performance.  Sheriff Bartsh indicated that a new vehicle will need to be considered in 2017 and he will request that the region share in that expense as it is not covered by the state grant award.


ACTION ITEMS


A.  Authorize CD Navigator State Contract


Whereas, the Minnesota Legislature has authorized counties to use a portion of state and 
local Consolidated Chemical Dependency Treatment Funds (CCDTF) to continue the
implementation and  operation of CD Navigator Projects; and

Whereas, Wabasha County is currently participating in a cooperative agreement with Goodhue County, the Minnesota Prairie County Alliance, Mower County, Olmstead County and Winona County for the provision of Navigator Case Management Services with a contracted vendor; and

Whereas, the Minnesota Department of Human Services has issued a new standardized CD Navigator Project grant contract for the 5 year period starting August 1, 2015 through July 31, 2020 which outlines the use of funds and the reporting requirements for counties participating in such projects; and

Whereas, the Social Services Director recommends the continued participation with the CD Navigator Project; and

Whereas, the County Attorney has reviewed the new standardized contract as to proper form and execution;

Now, therefore be it resolved by the Wabasha County Human Services Board to authorize the Social Services Director to sign the new standard CD Navigator Project grant contract with Minnesota Department of Human Services. 

B.   Whatever it takes grant agreement


Whereas, Wabasha County has previously entered into a contract with Olmsted County to provide specialized case management services for clients at the Anoka Metro Regional Treatment Center and the Minnesota Security Hospital in St. Peter; and
   
Whereas, the participating counties in the CREST Initiative were re-awarded a Minnesota Department of Human Services “Whatever it Takes” grant in the amount of $370,000.00 effective July 1, 2015 through June 30, 2016; and

Whereas, Olmsted County will continue to act as the fiscal host for this grant; and

Whereas, Olmsted County will continue to provide liaison case manager services for clients at the Anoka Metro Regional Treatment Center at a cost to the county of residency of $71.94/hour; and

Whereas, competency restoration program, psychiatric rehabilitation worker and program coordinator services will be covered by the “Whatever It Takes” grant and thus no hourly rate will be charged to any participating county for the services; and

Whereas, the Social Services Director has determined that this is a cost effective way to provide the intensive level of case management services needed to assure a timely and adequate discharge from both facilities and recommends entering into an agreement for the provision of these services;

Now Therefore be it Resolved, by the Wabasha County Human Services Board that; the Social Services Director is authorized to execute the purchase of service agreement with Olmsted County to continue to provide specialized case management services for clients at the Anoka Metro Regional Treatment Center and the Minnesota Security Hospital in St. Peter.

DISCUSSION and INFORMATIONAL ITEMS

A. Social Services Reports:

Nicki Moline gave a quarterly budget report and Lisa Koehler gave a collections report.  For most expenses, Social Services is either within or under budget projections.   Lisa reported that there was an increase in estate claims and that she anticipated a higher chance of judgments now that debtors can be taken to court in Wabasha.  She also reported that she is working with the County Attorney’s Office on alternate methods for the collection of Out of Home Placement fees.

B.  EDMS Update:

John reported that the regional directors submitted several proposed changes to the latest draft contract. The purpose of these changes were to offer participating counties more protections and recognize this project as a regional partnership.  The proposed changes are currently under review by Winona County.

C.   South County Health Alliance RFP response for PMAP and MN Care

John and Judy reported that South County Health Alliance received notification from the Minnesota Department of Human Services that it was selected as an approved 2016 PMAP/MNCare health plan only for Dodge County.  At the time of the Board meeting, Wabasha County had not yet been officially notified of DHS’ decisions regarding procurement.   John and Judy both expressed concern as this was contrary to the Board’s recommendation for Wabasha County.  John reported that he had spoken with Leota Lind that morning and that an emergency meeting with both the Director’s Advisory and Joint Powers Committee was being planned for next week.  The Board discussed the possibility of formally filing an objection and requesting mediation with DHS.

D.  PHS and SS Miscellaneous: 

John reported that after completing the internal bidding process, he is recommending that Teryl Scharpen be appointed to the previously approved child protection social worker position.  This will create a vacancy for a social worker in the Adult Services & Chemical Dependency Unit which John will bring to the Personnel Committee for consideration.


Adjourn
Goihl/Wobbe

Being no further business to come before the Human Services Board, motion was made and duly carried at 2:05 p.m. to recess this meeting until 1:00 p.m. on August 25, 2015.

Adopted Unanimously.


Agenda for this meeting

 

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