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Minutes December 28, 2015

Wabasha County Human Services Board

Meeting of December 28, 2015


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 10:22 AM, December 28, 2015 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.

The following members were present: Commissioners Hall, Wobbe, Goihl and Key.

Key/Goihl
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda

Adopted Unanimously.

Hall/Goihl
WHEREAS, the Minutes of the November 24, 2015 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Hall/Key
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 11/24/15 through 12/28/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 11/24/15 through 12/28/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 11/24/15 through 12/28/15 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for  11/2415 through 12/28/15 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.

Goihl/Wobbe

Whereas, previous enforcement activities for the Safe Drinking Water Act was granted to Wabasha County by MDH in the Delegation agreement for Food, Beverage, and Lodging licensure, and

Whereas,  Wabasha County no longer has a delegation agreement in place for the Food, Beverage and Lodging licensure and inspection, and

Whereas,  MDH is requiring a signed delegation agreement specific to the Safe Drinking Water Act.,

Now therefore be it resolved by the Wabasha County Board of Human Services that they
sign the Safe Drinking Water Act delegation agreement with MDH.

Adopted Unanimously

Goihl/Key
Whereas, Kathy Brehmer has submitted a written notice of intent to retire February 26, 2016, and

Whereas,  she is leaving Public Health after 22 years of service in good standing,

Now therefore be it resolved by the Wabasha County Board of Human Services that they
accept the retirement notice from Kathy Brehmer with regrets and thanks for the many years of service she has given to Wabasha County residents.
Adopted Unanimously

Key/Wobbe
Whereas, Wabasha County and the Workforce Development, Inc. have maintained a contractual relationship for many years in the provision of employment and training services; and

Whereas, funds have been made available to the County, as authorized under Minnesota Statutes 256.J49, Minnesota Statutes 256.73 and the Personal Responsibility and Work Opportunity Reconciliation Act of 1996; and

Whereas, Wabasha County wishes to continue purchasing of employment and training services Workforce Development, Inc. for our clients receiving Minnesota Family Investment Program (MFIP) and Diversionary Work Program (DWP); and

Whereas, the proposed contract for calendar year 2016 is approximately $125,869 for the MFIP and DWP employment and training services;

Now, therefore be it resolved, the Wabasha County Human Services Board approves a service agreement between Wabasha County and Workforce Development, Inc. in the amount of $125,869  for MFIP and DWP employment and training services.  This contract will expire on December 31, 2016.
Adopted Unanimously
Goihl/Wobbe
Whereas, the Social Services Department has established a Policy & Procedure Manual to help employees maintain consistency in the application of departmental policy; and

Whereas, the Policy & Procedure Manual also helps clients better understand the rationale for the development of any specific policy and gives Statutory citations for the required policy; and

Whereas, County staff have identified a policy that would benefit from revision in order to better facilitate the timely resolution of the appeal process for established fees; and

Whereas, the Director of Social Services recommends approval of the suggested revisions;

Now therefore be it resolved by the Wabasha County Human Services Board to approve the recommended policy revision for the Out of Home Placement Fee & Redirect Policy for Foster Care, Corrections Placements, and Crisis Respite Care (Policy 5.103) effective 12-28-2015. 
Adopted Unanimously

Goihl/Key
Whereas, the Social Services Department has established a Policy & Procedure Manual to help employees maintain consistency in the application of departmental policy; and

Whereas, the Policy & Procedure Manual also helps clients better understand the rationale for the development of any specific policy and gives Statutory citations for the required policy; and

Whereas, County staff have identified a policy that would benefit from revision in order to better align with regional practices and to support our foster families; and

Whereas, the Director of Social Services recommends approval of the suggested revisions;

Now therefore be it resolved by the Wabasha County Human Services Board to approve the recommended policy revision for the Child Foster Care Respite Policy (Policy 3.402) effective 2-1-2016. 
Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS

A. Three Rivers Transportation Service Agreement
John reported that there were no changes to the proposed 2016 service agreement with Three Rivers Transportation, so it will be signed off on using delegated authority.  John noted that there will be a rate change on July 1st, 2016 requiring an addendum to the agreement which will be brought forward to the Board for action at that time.

B. EmPower CTC Rule 25 Assessment MOU
John reported that there were no changes to the proposed 2016 memorandum of understanding with EmPower CTC for the completion of Rule 25 chemical dependency assessments, so it will be signed off on using delegated authority. 

C.  Building Security Team Recommendations
Judy and John reviewed the recommendations from the committee with the Board. Recommendations that will move forward are for shatter proof glass windows in each of the two reception areas, key fob locks on seven doors to replace locks that require a key now, add locks to five doors that currently do not lock, conversion of the old file room into a conference room/interview room, which can be used as a safe room in the event of a threat by someone, and additional panic buttons on both floors.   Judy will bring back to the Board quotes for building of  a wall in the upstairs hallway with a door added so that the upper floor is the same as the lower floor for security purposes.

D. PHS and SS Miscellaneous:
John and Tammy Fiedler clarified employee mileage claims for the Board and discussed the approval process for staff using personal vehicles.  Judy discussed the nature of the work involving water quality & septic systems and how it relates to the public health statues.

Wobbe/Goihl
Adjourn
Being no further business to come before the Human Services Board, motion was made and duly carried at 10:52 AM to recess this meeting until 1:00 p.m. on January 26, 2016.
Adopted Unanimously.


 

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