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Minutes September 22, 2009 HS

 

Wabasha County Human Services Board
Meeting of September 22, 2009

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., September 22, 2009 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Dwelle, Hall, Norman, Riester, and Windhorst. Absent: None

RIESTER-HALL

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.

Adopted Unanimously.

RIESTER – WINDHORST

WHEREAS, the Minutes of the August 25, 2009 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

RIESTER – WINDHORST

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 8/25/09 through 9/21/09 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 8/25/09 through 9/21/09 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 8/25/09 through 9/21/09 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 8/25/09 through 9/21/09 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.

At this time the Board took the time to introduce themselves to 8 Winona State Nursing Students and had the students introduce themselves.

WINDHORST – HALL

Whereas, the Wabasha County Human Services Board has been provided an overview of the 2010-2011 Child and Community Social Services Plan; and

Whereas, the public has been provided an opportunity to comment on gaps in services, or priorities that should be considered in the delivery of services; and

Whereas, the Social Services staff have presented a Plan that includes both public comment and staff recommendations for the 2010-2011 CCSA Plan; and

Whereas, the Director of Social Services recommends approval of the plan for submission to the Minnesota Department of Human Services by October 15, 2009;

Now, therefore be it resolved the Wabasha County Human Services Board approves the 2010-2011 Child and Community Services Plan for submission to the Minnesota Department of Social Services.

Approved Unanimously

WINDHORST - HALL

Whereas, the Department of Social Services has a number of foster children who will likely continue in foster care, or enter foster care during the Christmas Holiday; and

Whereas, the Department of Social Services recommends the same reimbursement for gifts to children in foster care this year;

Now therefore be it resolved, the Wabasha County Human Services Board approves a reimbursement of not more than $50.00 per child to foster parents for the purchase of Christmas gifts. Reimbursement to foster parents will be made when proper receipts have been received by the Department.

Adopted Unanimously.

RIESTER-NORMAN

Whereas, the Department of Social Services is providing mental health case management to Wabasha County residents (adults and children); and
Whereas, the Human Services Board is required to provide for on-going training and supervision of the social workers whom provide mental health case management; and

Whereas, the Department of Social Services and Hiawatha Valley Mental Health Center wish to enter an agreement for the provision of clinical supervision to the mental health case managers; and

Whereas, the Director of Social Services recommends approval of said contract;
Now therefore be it resolved, the Wabasha County Human Services Board approves entering a contract with the Hiawatha Valley Mental Health Center for the provision of clinical supervision contingent, on the approval by the county attorney of the format and language contained in the contract. Wabasha County will reimburse Hiawatha Valley Mental Health Center $50.00 per hour for this service, to be billed monthly.

Adopted Unanimously.

RIESTER – WINDHORST

Whereas, the Department of Social Services has provided social services to the clients (identified below by case number) and have assessed a fee for the service provided; and

Whereas, Wabasha County has made diligent efforts to collect the fees due from each client unsuccessfully; and

Whereas, the accounting & audit standards indicate the accounts should now be written off in accordance with standards adopted by the County;

Now therefore be it resolved, the Wabasha County Human Services Board reluctantly authorizes the Department of Social Services to write off the accounts as listed below:

Name

Account #

$ Amount

Jose Alvizo

303574-86

404.50

Jane Breidung

9406-01

344.00

Cecil Brown

2011-11

384.00

Ruth Ann Campbell

300298-21

108.25

Kelly Clinkscales

9000-41

324.00

Terry Collins

2104-03

400.00

Paul Delledonne

2212-01

412.00

Jose Detorre

2010-04

768.00

Patrick Fitzgibbon

2307-03

424.00

Robert Freeman

2207-04

412.00

Scott Harrison

9906-03

384.00

Lazaro Hernandez- Roblero

2009-08

192.00

Alejandro Martinez

2011-01

430.00

Octavio Herrera

2310-04

318.00

Donald Irvin

2011-07

384.00

Bruce Johnson

9809-09

378.00

Tim Johnson

2005-04

384.00

Robert Kraft

2211-06

412.00

Renee Larious

9702-04

372.00

Travis Liffrig

2307-07

424.00

Gustavo Marquez

9905-04

192.00

Marlin Meyer

2009-06

384.00

Carol Moe

2005-06

192.00

Misael Morales

2103-12

384.00

Virgil Mylander

9602-04

352.00

Christine Polzer

9409-02

324.00

Guillermo Rodriguez

9908-10

384.00

Douglas Roller

2111-11

400.00

Kenneth Ryder

2010-07

645.00

Raul Salas

2011-05

384.00

Eliseo Salinas

9412-04

172.00

Penni Salzwedel

9809-16

378.00

Allan Tlougan

2305-05

424.00

Sharon Lemke

9410-08

344.00

Richard Sanderson

9909-14

384.00

Brian Fohrman

2002-02

384.00

Anthony Niedzielski

2008-10

384.00

Dennie Roberts

2008-07

384.00

Carl Grabau

9611-01

362.00

Total =

14,515.75

Susan & Nelson Carrier

N/A

384.00

Vic Cox

N/A

286.00

Brian Carter

N/A

486.00

Brian Donahue

N/A

810.00

Scott Ebner

N/A

810.00

Michael Ferry

N/A

352.00

Merrill Johnston

N/A

344.00

James Long

N/A

44.00

David Magler

N/A

286.00

Kelly Matchopatow

N/A

286.00

Laurie McKnight

N/A

314.00

Dan Meier

N/A

314.00

David Olson

N/A

334.00

Richard Perkins

N/A

314.00

Ricky Pridemore

N/A

972.00

Boyd Stewart

N/A

314.00

Jerry Stout

N/A

372.00

Karl Walker

N/A

143.00

Total =

7,165.00

Ramsey County

62-00

1,026.15

Total =

1,026.15

Total of all Accounts =

22,706.90


Adopted Unanimously.

NORMAN-HALL

WHEREAS, HHA Kari Zomok has requested that her employment status be changed from a part-time position at Public Health and to temporary on call; and

WHEREAS, HHA Ashlee Jacoby has expressed the desire to work part-time, rather than just temporary on call when such a position became available,

BE IT RESOLVED: The Wabasha County Human Services Board approves the reclassification of HHA Kari Zomok from part time to temporary on call and the reclassification of HHA Ashlee Jacoby from temporary on call to part time.

Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS

Introduction of New Employee -
Ms Hitz informed the Board that Elizabeth Burkhardt has been hired as a Social Worker. She will be working with the child protection unit. She was an intern with Wabasha County and has a specialty in child welfare services. Elizabeth was not present to introduce.

Environmental Health Services Report
Ms West reported on items of interest. Bailey Park in Wabasha is adding on additional camp sites, all is going well with this. River Town Café was on limited service, basically toast and coffee for a few days due to non-compliance issues; they have been allowed to reopen to full service but will need ongoing work to maintain that status. Beaver Point mobile home park requested to put a park model in a sub-standard size lot, request was denied. Zumbro Falls Golf Course had high bacteria count in their drinking water so using bottled water, etc. Have chlorinated and will be retesting. Mr. Thompson reported that his activity in septic has been steady with the dry summer. Nothing out of the ordinary to report

H1N1 Update
Ms Barton reported on the Public Health Departments activity around H1N1. At this time they have their plan in place for H1N1 immunizations. They have been meeting with community partners (clinics, hospitals, Emergency Managers, etc) to assure all eligible people who want the vaccine will have it available to them as CDC so guides the release and usage of the vaccine. PHS will be offering H1N1 vaccinations in all schools within the county. They continue with their education campaign, focusing on employers and allowing ill employees to stay home. In addition they are working with MDH on antiviral distribution and use of the National and State Stockpile of antiviral as it becomes necessary. They are fielding many questions around this topic, especially from schools and the general public. A great deal of work has been put into the pandemic flu plan, the mass immunization plan, and the antiviral planning and Ms Barton acknowledged the good work done by staff.

Adult Mental Health Grant Application
Ms Hitz reported on a regional grant that is being worked on that would provide funding to serve adults with mental illness. The region is working with Lynn Skinner Regional Consultant on this project. Ms Hitz reported that this grant was not unallotted and there is a great deal of optimism that it will not be. Wabasha County would receive approximately $100,000 if approved.

Replacement of Retiring Case Aide
Ms McNally informed the Board that there will be a case aide retiring no later than April 2010. She discussed her desire to replace this person but to reclassify as a Financial Worker. She states they are both on the same pay scale, however, the reclassification would allow more diversity in the type of work this person would be able to do. She then asked the board about what information she should have available for the Board to get such approval when the time comes. She was informed to have details of the work duties, how many staff work in the area already, number of cases each staff handles compared to statewide average.

Social Services Office Space
Ms Hitz informed the Board that office space on the Social Services floor is very tight. States that getting 34 employees into this space is getting very difficult. Suggested that other options may need to be looked at, such as space in the Criminal Justice Center that may be available for 3-4 staff.

Children’s Mental Health Staffing
Ms Hitz updated the Board on staff of the Mental Health targeted CM particularly in the Children’s area. States they have developed a waiting list for Children’s targeted CM. Reminded Board that there were 4 mental health targeted case managers when HVMHC ran the program and that Social Services is trying to do it with 3. The situation is complicated by the fact that one of the current staff moving over into this area is on medical leave.

Non-mandated work programs for disabled clients/sliding fee
The father of a current DAC client who has been getting county funding, from the county tax levy, for DAC services was present to talk with the Board about his concern that if the county quit funding this service some of the clientele at DAC may not be able to continue to attend. He informed the Board about how vital a service this is for those clients attending. Ms Hitz informed the Board that everyone who is being discontinued from county funding has made application to Medical Assistance for Federal/State funding of this service. Explained that she is confident that all would qualify.

IMU Quarterly Report
Lisa McNally, IMU Supervisor, reported that total case loads are now over 1400, which is the highest on record. This is a 13% increase since caseloads were last reported earlier this spring when IMU was looking to fill a vacant Financial Worker position.

She reported that a new bill in Washington is being considered to not offer unemployment extensions for any state that has an unemployment rate under 8.5%. Minnesota meets this category, and if the bill passes, we can expect to see an increased demand for public assistance benefits. She reported that currently 18% of Americans are receiving Food Support assistance or 18 out of every 100 people. Per the FNS website, 335,122,123 households received Food Support benefits as of June 2009, an increase of 700,000 people in just one month.

She also reported that the migrant season is drawing to a close. In 2008, 21 migrant families were served. In 2009, migrant families served totaled 24.

She also explained the Cost Effective Insurance process which allows the state to reimburse persons who are on Medical Assistance a portion of their health insurance premiums, if they have other insurance, and it is found to be cheaper for the state to keep them on that insurance than pay all their medical bills directly.

PHS & SS Miscellaneous
Ms Barton discussed the request from one of her employees who would like to retire in April 2010 on the new PERA program that allows employees to retire, collect their PERA and return to their previous job as long as there is at least a 25% reduction in their hours. This is a special program developed to address the current economic situation. Mary Evers has requested that the Board consider allowing her to retire from her 32 hours per week position and return to a 16 hours per week position under this new program. Board must reapprove this each year. This is a special option thru June 30, 2011. Ms. Barton has asked Human Resources to look into this further before making a formal request to the Board. .

RIESTER – HALL

Being no further business to come before the Board, motion was made and duly carried at 10:55 a.m. to recess this meeting until 9:00 a.m. on October 27, 2009.

Adopted Unanimously
 

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