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Minutes March 24, 2009 HS

 

Wabasha County Human Services Board
Meeting of March 24, 2009

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., March 24, 2009 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Dwelle, Hall, Norman, Riester, and Windhorst. Absent: None

WINDHORST – NORMAN

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes:

Adopted Unanimously.

WINDHORST – RIESTER

WHEREAS, the Minutes of the February 24, 2009 meeting have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

WINDHORST – RIESTER

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 02/24/09 through 03/23/09 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 02/24/09 through 03/23/09 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 02/24/09 through 03/23/09 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 02/24/09 through 03/23/09 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

RIESTER – WINDHORST

Whereas, the Wabasha County Human Services Board has attempted to recover fees from a client in accordance with Minnesota Statute and County Policy; and

Whereas, the Fiscal Supervisor and Social Services Supervisor of Social Services have determined this account is no longer collectible, due to bankruptcy filing; Now, therefore

Be it resolved the Wabasha County Human Services Board approves writing off the account of Sandra Jacobsen in the amount of $111.20.

Adopted Unanimously.

RIESTER – HALL

Whereas, the Wabasha County Public Health Services has received a donation of $25.00 from Lenny and Kathy Brehmer in memory of Carrie Passe; and

Whereas, the donors wish the funds to remain in Public Health Services to be used in the Special Needs fund; Now, therefore

Be it resolved, the Wabasha County Human Services Board gratefully accepts the donation by Mr. & Mrs. Brehmer, with the funds to be dedicated to the purpose intended, the Special Needs Fund within Public Health Services.

Adopted Unanimously.

NORMAN – WINDHORST

Whereas, Wabasha County has participated in a multi-county effort of county based services through South Country Health Alliance (SCHA); and

Whereas, SCHA desires to delegate the provision of certain services to Wabasha County through a delegation agreement; and

Whereas, the Public Health Services and Social Services Directors recommend entering into the agreement in an effort to provide consistent services to the residents of Wabasha County who are enrolled in SCHA; Now, therefore

Be it resolved the Wabasha County Human Services Board agrees to the terms and conditions set forward in the delegation agreement between South Country Health Alliance and Wabasha County. The agreement is effective for calendar year 2009.

Adopted Unanimously.

RIESTER

Failed for lack of a second

Whereas, Wabasha County Human Services has a current staffing of 6 Financial Workers and one of those positions is now vacant; and

Whereas, the Social Services Administrators (Supervisor and Director) recommend filling the vacant position to meet the needs of Wabasha County residents who make application for public assistance programs; and

Whereas, Wabasha County receives approximately 50% reimbursement on salary and benefits for an employee in the Financial Worker classification; Now therefore

Be it resolved, the Wabasha County Human Services Board hereby authorizes the Department of Social Services to fill the Financial Worker vacancy. Failed for lack of a second

RIESTER – WINDHORST

Whereas, Ms. Jessie Gertken, Financial Worker, has tendered a letter of resignation, effective the end of the working day, March 27, 2009; and

Whereas, Ms. Gertken is an employee in good standing who has accepted a similar position in Benton County; Now therefore be it resolved, the Wabasha County Human Services Board accepts the resignation of Ms. Gertken, with regrets and good wishes in her new employment. Ms. Gertken’s employment will end with Wabasha County on March 27, 2009.

Adopted Unanimously.

WINDHORST – RIESTER

Whereas, Wabasha County has a vacancy in the position of Account Technician; and

Whereas, Wabasha County staff have provided a rationale for filling this vacancy; and

Whereas, numerous Departments that would be affected if this position have been consulted and agree with the recommendation to fill this vacancy; Now, therefore

Be it resolved, the Wabasha County Human Services Board approves the filling of the Account Technician vacancy.

Adopted Unanimously.

RIESTER – WINDHORST

Whereas, Wabasha County is annual audited by the Office of State Auditor to ensure compliance with standard accounting practices; and

Whereas, the State Auditor staff have requested the County maintain a list of employees, their signatures, and which claims for payment each employee may authorize; and

Whereas, the Director and Fiscal Supervisor have recommended approval to create the listing as suggested by the Office of State Auditor; Now, therefore

Be it resolved, the Wabasha County Human Services Board accepts the recommendation to create an employee list that includes signature of employees and to which claims the employee is authorized to approve for payment.

Adopted Unanimously.

No Action Taken Smith brought forward an update on the Human Services Authorization Act for consideration. A full report will be presented to the County Board in April. The act language currently moving through the Minnesota Legislature has a focus on the “best interest of the State”, not on the best interests of the clients our county serves.

DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report
Suzie West indicated her office has been selected by the State of Minnesota for review in April 2011. She will be working to update ordinances to make sure the County is in compliance prior to the review occurring. 4 businesses have not submitted the necessary documents for licensure, so therefore the licenses have been temporarily closed.

Mental Health Case Management Report
Houston and Winona counties have made a decision to provide mental health case management services by county staff, not contracting this service to an outside provider. Social Services staff has started to review fiscal data, looking at the potential to bring this case management service in-house. Preliminary figures show the county could provide the service at a lower cost than currently expended. The Human Services Board requested further information.

SHIP Grant Application
Barton shared information on the State Health Initiative Program (SHIP). The funds available to provide this program will now be distributed through a competitive application process. Initially, the funds were to be distributed to each county on a formula predetermined at the State. Wabasha County staff has been working on an application with 8 other counties in our region. Application deadline is April 10th. Funding could be $20,000 to $25,000, if approved. Board members agreed to move forward with the grant application process. If Wabasha County is selected to receive funds, notification will be brought back to this Board.

PHS & SS Miscellaneous
Introduction of Ann Bright, Financial Worker. Ms. Bright was promoted to the Financial Worker position effective, March 16, 2009.

Child Welfare Workload Study is now underway by the State of Minnesota. Results of this study will provide caseload comparison data for the Board to review. This information will be useful as counties look to work cooperatively and maximize current resources to serve our clients.

A child family services review (CFSR) was completed of child protection cases early in March. The preliminary results show a marked improvement in the delivery of services to children. The State staff will be invited to the May meeting to formally share the results of this review.

Jail health is a creating a budget concern in Public Health Services. Participation in the planning for jail services has 2 immediate impacts: staff participating in the planning process is not being reimbursed for their time, and revenue from PHS staff nursing visits has decreased. Barton will provide additional information for the Board in April.

NORMAN – RIESTER

Being no further business to come before the Board, motion was made and duly carried at 10:55 a.m. to recess this meeting until 9:00 a.m. on April 28, 2009.

Adopted Unanimously.
Agenda for this meeting

 

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