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Minutes January 3, 2017

 Wabasha County Board of Commissioners

Meeting of January 3, 2017

The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, January 3, 2017 at 9:00 a.m.

Election of Board Chairperson and Vice Chairperson was held

Election of Board Chairperson and Vice Chairperson was held

SPRINGER-WOBBE

Motion to elect Commissioner Cheryl Key as Board Chairperson

Adopted Unanimously

HALL-WOBBE

Motion to elect Commissioner Brian Goihl as Vice Board Chairperson

Adopted Unanimously

This meeting was called to order by Board Chairperson Cheryl Key

The following Commissioners were present:  Goihl, Hall, Key, Springer, Wobbe

SPRINGER-GOIHL

Motion to approve the agenda

Adopted Unanimously

Staff Updates

Administrator Updates

Anniversaries:

•    Tisha Bergner, Public Health - 20 years

•    Kevin Krause, Zoning - 5 years

•    David Rosolack, Highway – 20 years

Public Forum Comments:

WOBBE-KEY

Motion to approve the consent agenda including the following:

Minutes: December 27, 2016

Claims

Meal Vouchers

Per Diems

Donations: Approve and accept $250 donation from Dunn Blacktop to the Wabasha County Sheriff’s Office to help offset cost of 2017 National Night Out event

Resolution No.:  2017-001

Deposit account authority for First State Bank of Wabasha

Whereas, the County of Wabasha has designated First State Bank of Wabasha as a depository of its public funds pursuant to Minnesota Statues, Chapter 118A, and

Whereas, it is necessary to update authorizations at First State Bank of Wabasha due to a change in the Board Chair and other staffing changes.

Now, therefore, be it resolved by the Wabasha County Board of Commissioners the following changes are approved to be made to the First State Bank authorizations:

1.    Cheryl Key has been appointed as the 2017 Board Chair and is hereby added as an authorized signer on certain accounts at First State Bank.

2.    Rich Hall is no longer the Board Chair and is to be removed as an authorized signer on the County accounts at First State Bank of Wabasha.

3.    Christine Getschmann is no longer authorized to make deposits at First State Bank for the County and Jane Roemer has been given the authority to do so.

4.    Miranda Klees and Nel Garness are no longer authorized to make deposits at First State Bank for the County and Leo Vanwey and Denise Winters have been given the authority to do so.

Be it further resolved, by the Wabasha County Board of Commissioners that the following employees and Board Chair are given specific authority at First State Bank of Wabasha per the attached.  (See attachment)

Resolution No.:  2017-002

Now Therefore be it Resolved that the Wabasha County Board of Commissioners that Wabasha County enter into the attached “Cooperative Agreement Between the City of Plainview and Wabasha County” for improvements on Wabasha County Highway 8 and hereby authorizes the Chair of the Board and County Administrator to execute the above Agreement.

Resolution No.: 2017-003

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, Wabasha County designates its Website as the official publication for advertisements for bids of transportation projects

Adopted Unanimously

SPRINGER-WOBBE

Resolution No.: 2017-004

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Wabasha County Auditor/Treasurer can call a meeting with the Board Chair and Vice Chair to meet with the Assessor to set the appraised value and sale price of tax forfeited land.

Adopted Unanimously

SPRINGER-HALL

Resolution No.:  2017-005

Resolution awarding 2017 legal newspaper

Whereas, the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2017; and

Whereas, the Wabasha County Board of Commissioners desires to open the sealed bids on Tuesday, January 3, 2017; and

Whereas, three bids were received; the Lake City Graphic, The Plainview News and The Wabasha County Herald; and

Whereas, Lake City Graphic is the apparent low bidder of $9.80  per standard advertising unit (SAU).

Now therefore be it resolved by the Wabasha County Board of Commissioners hereby accepts the bid of the as the “legal County newspaper,” to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2017.

Now therefore be it further resolved by the Wabasha County Board of Commissioners hereby gives until January 31st, 2017 to issue the Wabasha County a $1,000 printers bond.

Adopted Unanimously

SPRINGER-GOIHL

Resolution No.:  2017-006

Authorize/Direct Appointments & Actions Relating to Fiscal Activities

BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2017 the payment for necessary express, freight, telephone, water, light, e-bay, expenses related to an emergency, justice center debt service payments and other utility charges to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.

BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2017 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.

BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2017 the payment due to other governments and payroll deductions, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2017 at the 2017 IRS mileage rate; and (Effective January 1, 2017 the rate at  53.5  per mile)

BE IT RESOLVED, That the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and

BE IT FURTHER RESOLVED, That Sheriff Rodney Bartsh shall be custodian of said fund.  The amount of the fund shall not exceed $100.00.

WHEREAS, the County Auditor/Treasurer’s Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes,

BE IT RESOLVED, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.

WHEREAS, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and

WHEREAS, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments,

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $2.00 for services of any kind.  Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $2.00 and to process the document or transaction regardless of the deficiency.

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2017, at $8.00 for breakfast, $10.00 for lunch and $15.00 for dinner.  

BE IT RESOLVED, that any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository.  No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,000 to replenish the change fund.

WHEREAS, the County Board  under Minnesota Statute may authorize the treasurer or chief financial officer to perform deposit and investment functions relating to public funds.

NOW THEREFORE BE IT RESOLVED BY THE WABASHA COUNTY BOARD OF COMMISSIONERS  that the following appointments and actions are hereby directed and approved:

1.    That the Wabasha County Board of Commissioners hereby grants to Debbie Koenig, Finance Director, the authority to designate depositories for the County of Wabasha as provided for in Minnesota Statute 118A.02 subd. 1.

2.    That the Wabasha County Board of Commissioners hereby authorizes Denise Anderson, Auditor/Treasurer, or Debbie Koenig, Finance Director to make investments of funds under sections 118A.01 to 118A.06 of Minnesota Statutes or other applicable law.

Adopted Unanimously


Resolution No.:  2017-007                           

Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and

agencies; and                   

Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board

Member for these organizations and agencies.                           

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: 2017 Committee and/or Board

appointments/assignments are as follows:

Committee Hall Goihl Springer Key Wobbe Staff Appointment When/Where

Human Services Board

P P P P P 4th Tuesday Montly @ 1 PM
Three Rivers Community Action Board P A 3rd Wednesday of Month (Some Skipped), Zumbrota
Hiawatha Transit Board A P Quarterly (Monday)-Meeting Place Rotates
SE MN Water Resources Committee P A 2nd Monday @ 9 AM, People's Coop, Oronoco
South Country Health Alliance Board P A Monthly, 3rd Monday of Month, Owatonna
DAC Board A P Monthly (Monday)@ 5 PM, DAC Office, Wabasha
Whitewater Watershed Joint Powers P A

2nd Thursday of Month, Whitewater Office, Elba

RCDC Committee (Resource Conservation & Development P A 3rd Monday @ 9 AM, Site TBD
Community Health Advisory Board-State A Fiedler (P) Monthly-MN Department of Public Health Building, Saint Paul
Zumbro Watershed Partnership P 2nd Thursday of Month
Soil & Water Board P P 3rd Tuesday @ 8 AM, Annex Conference Room
High Speed Rail A P 1st Thursday @ 10 AM, Goodhue County Jury Selection Room, Red Wing
Lake Zumbro Joint Powers Board P P As Called
Extension Committee P A Anderson As Called Per Statute by County Auditor Appointment
Human Services Advisory Committee P A Quarterly-Conference Room, Public Health
SE MN Emergency Medical Services Joint Powers Board A P

Bi-Monthly (2nd Thursday Morning), WFD Building, Rochester

Workforce Development Joint Powers Board A P Bi-Monthly (2nd Thursday Morning), WFD Building, Rochester
Law Library Board of Trustees A P Quarterly-CJC
Solid Waste Advisory Board A P Quarterly-La Crosse, WI
SELCO A P Quarterly-SELCO Office, Rochester
SE MN Regional Emergency Communications Board A P 1st Monday, Bi-Monthly @ 12:30 PM, RPU Building, Rochester
SEMMCHRA A P 3rd Wednesday @ 10 PM, Wabasha
PSAP Committee A P After Regional Radio Board Meeting
Regional Railroad Authority P P P P P As Called-Board Room
Great River Ridge Bike Trail Committee P A 3rd Tuesday @ 7 PM
Family Collaborative P A As Called-Wabasha/Kellogg School
MCIT Voting Delgates A P Board Chair and Vice-Chair-As Needed
AMC Voting Delegates P P P P P Flesch Once Annually-AMC Annual Conference
AMC District Meetings P P P P P County Adminstrator As Scheduled
Negotiating Committee A P

Koenig,

Co. Adm,

Co. Attorney

As Scheduled in Negotiation Years
Awair Safety Committee P As Called-Annex Conference Room
Labor Management Committee A P As Called-Annex Conference Room
Budget Committee P A Koenig As Called by Deb Koenig
Wabasha County/Lake City Planning Board A P As Called-City Hall, Lake City
SMART Committee P A As Called-RPU Building, Rochester
Drug Court Committee P A Green, Kelly As Called in Jury Assembly Room, CJC
Personnel Committee P P Plante, Huth
Planning & Zoning Commission P A As Called by Kevin Krause
Insurance Committee P P Volunteer As Called
Common Board (Wabasha City & SD 811) A P As Called
Common Board (Plainview, Elgin, Millville City & SD) P P As Called
Common Board (Lake City) P P Flesch As Called
Common Board (Mazeppa, Zumbro Falls) P
Highway Advisory Committee P P Flesch As Called
Towards Zero Deaths (TZD) Meetings P A As Called by Public Health (State Grant)
Semi-Annual Township Meetings P P P P P 3rd Tuesday in February/ 2nd Tuesday in August

P- Primary Member

A- Alternate Member

Be it further resolved that if a commissioner is unable to attend an assigned meeting that a substitute commissioner is

authorized to act in their place and collect the same per diem due to the original commissioner.

Adopted Unanimously

SPRINGER-WOBBE

Resolution No.: 2017-008

Whereas,  Wabasha County Board Meetings begin at 9:00a.m. and are held at the Wabasha County Commissioners Board Room at 625 Jefferson Avenue, Wabasha, MN, 55981; and

Whereas, annually the Board is required t establish its meeting schedule for the year; and 

Whereas, historically the Board meetings have taken place on the 1st, 3rd, and 4th Tuesday of every month unless modified for a special event

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Board’s meeting schedules will be established as follows with all meetings scheduled to start at 9:00 a.m. and to be held at 625 Jefferson Avenue, Wabasha, MN, 55981.

January 3, 17, 24    July 5, 18, 25

February 7, 21, 28    August 1, 15, 22

March 7, 21, 28        September 5, 19, 26

April 4, 18, 25        October 3, 17, 24

May 2, 16, 23        November 7, 21, 28

June 6, 20, 27         December 12, 19, 26

Adopted Unanimously

SPRINGER-GOIHL, DENY THE GRIEVENCE

Resolution No.: 2017-009

Whereas,  Pursuant to the terms of our collective bargaining agreement with the AFSCME Courthouse Unit, any dispute or disagreement as to the interpretation or application of the terms and conditions of the contract can be grieved assuming they meet the appropriate timelines; and

Whereas, if the grievance is denied at “Step 1” and “Step 2” of that process, the Union can request to have the grievance presented in writing to the Board of Commissioners at its next regular meeting. 

Whereas, on December 24, 2016 the Union requested to present a grievance to the Board pursuant to the terms outlined. The Board needs to respond in writing to the Union within ten (10) days.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Board Approves / Denies the referenced grievance.  The County Administrator is directed to notify the union, in writing, of this determination within the next 10 days.

Adopted Unanimously

WOBBE-GOIHL

Motion to adjourn

Adopted Unanimously


Agenda for this meeting

Video 1 of 1 (Direct)

 

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