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Minutes November 21, 2017

 Wabasha County Board of Commissioners

Meeting of November 21, 2017


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, November 21, 2017 at 9:00 a.m.

The meeting was called to order by Board Chairperson Key.

The following Commissioners were present:  Goihl, Hall, Key, Wobbe   Absent: Springer

GOIHL-HALL

Motion to approve the agenda

Adopted Unanimously

Staff Updates:

Administrator Updates:

GOIHL-HALL

Motion to approve the consent agenda including the following:

Minutes: November 7, 2017

Claims

Meal Vouchers

Per Diems

Resolution Number:  2017-216

Non-Union COLA for 2018

Whereas, the County Board approves Cost of Living Adjustments (COLA) for non-union employees, and

Whereas, a 2.5% increase is included in 2018, and

Now therefore be it resolved by the Wabasha County Board of Commissioners that the Non-Union pay grid be adjusted by a 2.5% COLA effective January 1, 2018.

Be it further resolved by the Wabasha County Board of Commissioners that:

·         Highway seasonal workers’ rate of pay will not be adjusted by the COLA increase and will be addressed by future resolution.

·         Bailiffs will receive the same COLA increase as other non-union positions (position is not on the non-union grid)

·         Any non-union employee being paid above the final step of their pay grid will receive only the amount equal to their final step.

·         Part time dispatchers, deputy sheriffs and jailers will be paid at 50 cents below the starting wage of the union contract wage schedule as approved by Board resolution on December 17th, 2002

·         Wages for Non-Union Court Services employees will be determined by the 3rd Judicial District Judge for Wabasha County

·         The salaries and wages of non-union employees in the elected officials (ie: county attorney, county auditor/treasurer, county recorder, and county sheriff) offices are not included in this resolution.  Those wages and salaries will be determined when the Board sets the budgets for those offices.

Resolution No. 2017-217

Property Assessed Clean Energy (PACE) Request – Meyer Application

Whereas, Minnesota Statutes, Sections 216C.435 and 216C.436 (the "Act") authorize the City to provide for the financing of the acquisition and construction or installation of energy efficiency and conservation improvements (the "Improvements") on qualifying real property located within the boundaries of the County; and

Whereas, an application was received from John Meyer for property located at 71520 370th St. Lake City, MN 55041 to participate in that PACE program; and

Now Therefore Be It Resolved, the Wabasha County Board of Commissioners the above referenced application, which is formally adopted by reference, is approved and that the Wabasha County Auditor/Treasurer’s Office shall apply the special assessment to the property.

Resolution No.: 2017-218

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Social Services Department is authorized to dispose of the following listed equipment by scraping or waste disposal: Item 2725 Steelcase office chair.

Resolution No.: 2017-219

Resolution authorizing the purchase of Dual Band Pagers

and authorization for Auditor’s Warrant

Whereas, the Wabasha County Sheriff’s Office is requesting to purchase fourteen (14) Dual Band G-5 Pagers for Emergency Services at a cost of $12,062 per attached quote from ANCOM Communications; and,

Whereas, this will provide the ability to page on the ARMER System; and,

Whereas, the Southeast Minnesota Emergency Communications Board (SEMNECB) has matching (50%) grant funds available and Wabasha County is requesting to apply for these funds from the 2017 SHSP grant to purchase the Dual Band Pagers; and

Whereas, the purchase would be made with 911 funds and reimbursed by the appropriate local emergency services agencies and the 2017 SHSP grant; and,

Whereas, the Sheriff further requests approval for the Auditor’s Office to draft an Auditor’s Warrant not to exceed the amount of $13,000.00 to the respective vendor once the invoice is received.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Auditor is authorized to issue an Auditor’s Warrant for the purchase of fourteen (14) Dual Band Pagers from ANCOM Communications.

Be it further Resolved by the Wabasha County Board of Commissioners that: the total cost for this purchase will not exceed $13,000.

Be it further Resolved by the Wabasha County Board of Commissioners that: this purchase be paid from 911 funds and reimbursed by the appropriate local emergency services and the 2017 SHSP Grant.

Resolution No.:  2017-220

Whereas, Icon Constructors LLC. is the lowest responsible bidder for SAP 079-602-042.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that Wabasha County hereby accepts the bid of and hereby awards a contract to Icon Constructors LLC. for SAP 079-602-042 in the amount of $660,738.55 and that the Chair of the County Board and the County Administrator are hereby authorized to execute a Contract with Icon Constructors LLC. for this work.

Resolution No.: 2017-221

Whereas, Northern Salt Inc. is the lowest responsible bidder for C.P. 79-18-6020.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that Wabasha County hereby accepts the bid of Northern Salt Inc. for Project C.P. 79-18-6020 in the amount of $75,797.28 and that the Chairman of the County Board and the County Administrator are hereby authorized to execute a Contract with Northern Salt Inc. for this work.

Resolution No.: 2017-223

Whereas, Asphalt Surface Technologies Corporation is the lowest responsible bidder for CP 79-18-6010.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that Wabasha County hereby accepts the bid of Asphalt Surface Technologies Corporation for CP 79-18-6010 in the amount of $428,037.82 and that the Chair of the County Board and the County Administrator are hereby authorized to execute a Contract with Asphalt Surface Technologies Corporation for this work.

Resolution No.:  2017-224

Whereas, Traffic Marking Service Inc. had the lowest bid for Project  C.P. 79-18-6000 – Furnish and Apply Traffic Paint to Roads in Wabasha County.

Now Therefore be it Resolved that the Wabasha County Board of Commissioners hereby accepts the bid of Traffic Marking Service Inc. for Project C.P. 79-18-6000 – Furnish and Apply Traffic Paint to Roads in Wabasha County - in the amount of $55,099.57 and that the Chair of the County Board and the County Administrator are hereby authorized to execute a Contract with Traffic Marking Service Inc. for this work.

Resolution No.: 2017-225

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that Wabasha County enter into Mn/DOT Agreement No. 1029610 with the State of Minnesota, Department of Transportation for the following purposes:

To provide for payment by the State to the County for the use and maintenance of County State Aid Highway No. 7 and County State Aid Highway No. 15 as a detour route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 63 from 0.22 miles south of Trunk Highway No. 60 to County Highway No. 78 under State Project No. 7908-35 (T.H. 63=059).

It is further resolved by the Wabasha County Board of Commissioners that the Wabasha County Engineer is authorized to execute the Agreement and any amendments to the Agreement.

Resolution No.:  2017-226

Whereas, SP 079-630-017 with any and/or all Supplemental Agreements, Change Orders or Work Orders, has been completed. 

Now Therefore be it Resolved by the Wabasha County Board of Commissioners the Wabasha County Auditor/Treasurer be authorized to issue a warrant for final payment to Rochester Sand and Gravel – Division of Mathy Construction Company for completion of SP 079-630-017 in the amount of $19,074.25.

Resolution No.:  2017-227

Whereas, there is one recycling shed currently unused and stored at the Mazeppa County Highway Shop that is considered excess.

Now Therefore be it Resolved that the Wabasha County Board of Commissioners approves of the sale or otherwise disposal of the aforementioned recycling shed.

Resolution No.: 2017-228

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that,

Wabasha County hereby accepts the proposal of Metal Culverts Inc. for the quoted 81” x 59” corrugated metal pipe materials at the quoted price per foot and that the County Engineer is hereby authorized to purchase these culvert materials from Metal Culverts Inc.

Adopted Unanimously

Presentation: Water Resource Management in SE Minnesota

MOTION BY KEY TO SET PUBLIC HEARING

Resolution No: 2017-229

Resolution Setting Date For A Public Hearing

On For The Consideration Of A Tax Abatement

For The Purpose Of Assisting Lake City Sanctuary Hospice, Llc

Whereas, Wabasha County (the “County”) has received a request from Lake City Sanctuary Hospice, LLC (the “Developer”) for financial assistance from the County in the form of property tax abatement under Minnesota Statutes, Sections 469.1812 through 469.1815, as amended (the “Act”), in connection with Developer’s proposal to construct a hospice facility in the City of Lake City (the “Project”); and

Whereas, pursuant to the Act, prior to approving an abatement resolution and the use of tax abatement the County must hold a public hearing; and

Whereas, the Board of Commissioners (the “Board”) of the County has determined to hold the required public hearing and consider the terms of abatement assistance requested by Developer.

Now, Therefore, Be It Resolved By the Board of Commissioners of Wabasha County:

1. Abatement Terms.  The Board directs staff and consultants to negotiate with Developer regarding the maximum amount of abatement and term of years, and to prepare an abatement resolution and a contract for private development for the Project, for consideration by the Board at a public hearing on December 6, 2017.

2.  Public Hearing.  The Board shall hold a public hearing on the use of tax abatement to finance the costs of the Project at 4:30 P.M. on Wednesday, December 6, at the Wabasha County Courthouse/Annex located at 625 Jefferson Avenue, Wabasha, MN 55981.  The County Administrator is directed to publish a notice in the County's official newspaper announcing a public hearing before the Board on the abatement resolution.  The notice shall be published in the newspaper at least 10 days but less than 30 days prior to the public hearing.

Motion Failed due to Lack of Second

GOIHL-HALL

Resolution No.: 2017-230

Whereas, the Local Road Improvement Program (LRIP) requires non State Aid cities, such as the City of Wabasha, to identify a project sponsor to support the application and act as the fiscal agent on behalf of the City of Wabasha, and

Whereas, the City of Wabasha has requested by resolution that Wabasha County act as the Project Sponsor and Fiscal Agent, as required by the Local Road Improvement Program (LRIP), for the City's LRIP funding application and the associated projects, and

Whereas, the City Council has provided by resolution, the assurance that the City of Wabasha will pay all costs associated with the projects, and that City staff will ensure that all aspects of LRIP funding requirements are met and the projects’ schedule is adhered to.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that:

1.                 The County supports the City of Wabasha's pursuit of Local Road Improvement Program (LRIP) funds for the rehabilitation of 8th Street West, Alleghany Avenue, and 12th Street East in Wabasha.

2.                 The County agrees to sponsor the City of Wabasha's Local Road Improvement Program applications to MnDOT and act as the City of Wabasha's fiscal agent for these projects.

Adopted Unanimously

HALL-GOIHL

Resolution No.: 2017-231

Whereas, the County of Wabasha is planning to implement County State Aid Highway projects in 2018 which will require State Aid funds in excess of those available in its State Aid Regular Construction Account, and

Whereas, said County is prepared to proceed with the construction of said projects through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular Construction Account, and

Whereas, the advance is based on the following available balances and estimated expenditures:

Regular Account Balance available as of date 11/14/2016                                                                         -$1,738,768

Regular Account Estimated Allocation 2018                                                                                                   $2,600,000

Estimated Disbursements:

Project SAP 079-602-041 (Reg)                                                                                                                          $400,000

Project SAP 079-625-017 (Reg)                                                                                                                          $1,400,000

Project SAP 079-608-014 (Reg)                                                                                                                          $1,000,000

Project SAP 079-602-042 (Reg)                                                                                                                          $430,000

Project SAP 079-603-005 (Reg)                                                                                                                          $1,700,000

Project SP 079-070-009 (Reg)                                                                                                                              $100,000

Total Estimated Disbursements                                                                                                                         $5,030,000

Total Requested Advance Amount (Reg)                                                                                                       $2,600,000

Whereas, repayment of the funds so advanced will be made in accordance with the provisions of Minn. Stat. 162.08, Subd. 5 & 7 and Minn. Rules, Chapter 8820.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that,

the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway projects of the County of Wabasha in an amount up to $2,600,000 in accordance with Minnesota Rules 8820.1500, Subp. 9 and hereby authorize repayments from subsequent accruals to the Regular Construction Account of said County from future year allocations until fully repaid.

Adopted Unanimously

HALL-WOBBE

Resolution No.: 2017-222

Whereas, Bruening Rock Products Inc. is the lowest responsible bidder for C.P. 79-18-6030.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that Wabasha County hereby accepts the bid of Bruening Rock Products Inc. for C.P. 79-18-6030 – Aggregate Surfacing - in the amount of $121,424 and that the Chairman of the County Board and the County Administrator are hereby authorized to execute a Contract with Bruening Rock Products Inc. for this work.

Passed: 3-0 Goihl: Abstained

Presentation: County Attorney Karrie Kelly

Presentation: County Sheriff Rodney Bartsh

HALL-GOIHL

Motion to adjourn

Adopted Unanimously

Agenda for this meeting

Video 1 of 1 (Direct)

 

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