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Minutes December 16, 2008
Wabasha County Board of Commissioners
Meeting of December 16, 2008
The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Services Building, in the City of Wabasha, Minnesota on Tuesday, December 16, 2008 at 9:00 a.m. The meeting was called to order by Board Chairman Riester. The following Commissioners were present: Windhorst, McNallan, Riester. Absent: Dwelle and Springer.
McNALLAN - WINDHORST
Motion to approve the agenda.
Adopted Unanimously
Commissioners did not report on meetings they had attended. Public forum comments from Andru Peters (LGA and Budget) and John Danckwart (Registered Land Survey).
WINDHORST - McNALLAN
Motion to approve the consent agenda including the following:
Claims
Meal Vouchers
SSIS Claims
Minutes: December 2, 2008
Accept Donations: $1396.12 from the Wabasha
Combined Drive to Restorative Justice; $20 from Wabasha Combined Drive and Olmsted County United Way to Veterans Service.
Adopted Unanimously
Motion Failed for lack of a Second.
Resolution No.: 2008-255
Whereas, The Wabasha County Board of Commissioners does hereby certify to the State of Minnesota the 2009 special benefit property tax levy in the amount of $50,000.00 for the Southeastern Minnesota Multi-County Housing Redevelopment Authority, a Special Taxing district.
Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that the County Auditor-Treasurer certify the above 2009 special benefit property tax levy for Southeastern Minnesota Multi-County Housing Redevelopment Authority to the Minnesota Department of Revenue.
WINDHORST – McNALLAN
Motion to Table.
Resolution No.: 2008-256
Whereas, The Wabasha County Board of Commissioners does hereby certify to the State of Minnesota the 2009 property tax levy in the amount of $63,461.00 for the Southeastern Minnesota Multi-County Housing Redevelopment Authority, a Special Taxing district. Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that the County Auditor-Treasurer certify the above 2009 property tax levy for Southeastern Minnesota Multi-County Housing Redevelopment to the Minnesota Department of Revenue.
Tabled
RECESS
RECONVENE
McNALLAN – WINDHORST
Finance Director Koenig presented a proposed resolution calling for a 10.69% increase in the levy. Discussion was had regarding the merits of the 10.69% increase. Motion by McNallan to certify the levy at 9.9% increase instead of the 10.69% that was approved in September.
Resolution No.: 2008-257
Whereas, The Wabasha County Board of Commissioners does herby certify to the State of Minnesota the 2009 property tax levy in accordance with state statutes as follows:

Fund

Levy

General Revenue Fund 3,703,611
General Revenue-Local Water Management 5,259
Public Health Fund 347,276
Road & Bridge Fund 1,219,734
Social Services Fund 1,588,924
Soil & Water Conservation District 140,000
SELCO 145,460
Whitewater Watershed 4,517
Building Fund 357,141
Criminal Justice Center-COP 2008B Service 512,712

2009 Overall Levy

8,024,634

Special Levies:

Criminal Justice Center-GO Jail Bonds 2007A 776,764
Criminal Justice Center-GO Jail Bonds 2008A 181,576
Criminal Justice Center-GO Jail Bonds 2009A 150,000
Wabasha Clinic Tax Abatement 20,000
Jail Operating & Maintenance Costs 230,217
Health & Human Services Costs due to Federal Grant Reductions
Wages & Benefits Sheriff 2,532,533

2009 Special Levies

3,891,090

2009 Certified Levy

11,915,724

 

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that the 2009 Wabasha County Annual Budget be approved as presented.
Ayes: McNallan & Windhorst Nay: Riester Assistant County Attorney Bayley later noted that per Minn. Stat 375.07 in order for any of the business of the Board to be binding it must approved by a majority of the Board, or at least three votes. The Resolution therefore fails.
McNALLAN - WINDHORST
Resolution No.: 2008-258
Whereas, The Wabasha County Board of Commissioners has reviewed the fiscal year 2009 Annual Budget:

Revenues: Original Budget 2008 Adopted Budget 2009

County Portion Property Taxes 11,035,291 12,199,124

State Paid Property Tax Aids 1,011,211 1,138,431

Other Taxes 12,000 12,000

Licenses and Permits 198,025 177,942

Intergovernmental Revenues-

-Federals 1,455,635 1,702,062

-State 5,594,242 9,239,318

-Other 51,500 19,000

Charges for Services 1,510,769 1,478,767

Fines and Forfeits 7,500 8,000

Interest on Investments 417,679 300,000

Miscellaneous Income/Receipts 445,640 359,007

Gifts and Contributions 14,956 11,502

Other Financing 123,293 0

Total Revenues $21,877,741 $26,645,153

Expenditures:

General Government $3,213,328 3,765,282

Public Safety 4,555,916 5,377,100

Sanitation 255,419 260,716

Conservation of Natural Resources 353,080 359,417

Culture and Recreation 227,969 239,977

Economic Development 2,908 3,000

Other 373,693 367,626

Highways and Streets 5,192,476 8,915,241

Human Services/Welfare 4,186,017 4,201,216

Public Health 1,495,479 1,512,524

Debit Service 1,608,723 1,653,577

Total Expenditures $21,465,008 $26,655,676

Whereas, the Wabasha County Board of Commissioners has considered the duties of each and every office, department and agency and the experience, qualifications and performance of employees, elected officials and appointed employees in the development of this budget.
Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that the 2009 Wabasha County Annual Budget be approved as presented.
Ayes: McNallan & Windhorst Nay: Riester Assistant County Attorney Bayley later noted that per Minn. Stat 375.07 in order for any of the business of the Board to be binding it must approved by a majority of the Board, or at least three votes. The Resolution therefore fails.
WINDHORST - McNALLAN
Resolution No.: 2008-259
Whereas, a resolution was passed on February 19, 2008 to designate $34,518.00 to be used for “Highway Set -A-Side (Bldg) & Mazeppa Shop”, and
Whereas, there is $12,271 remaining in designated funds, and
Whereas, the County will be incurring costs in the amount of $3,954.45 for materials for salt sheds at Plainview, Millville and Mazeppa, and a proposed amount of $5,638.00 for two heaters in the Millville maintenance shop and one heater in the Lake City maintenance shop.
Now therefore be it resolved, by the Wabasha County Board of Commissioners that the above expenditures are to be paid from Highway department designated funds in the “Highway Set -A-Side (Bldg) & Mazeppa Shop” Building Fund (Fund 15).
Adopted Unanimously
McNALLAN - WINDHORST
Resolution 2008-260
Whereas, Minnesota State Statute 508.47 allows for a registered land survey to create restructured parcels; and
Whereas, Mr. Bruce Danckwart, owner of Tracts A, B, C, D and E of Registered Land Survey No. 19 as filed in the Wabasha County Registrar of Titles, is seeking approval of Registered Land Survey Number 19; and
WHEREAS, the restructuring of existing parcels as requested by Mr. Danckwart is consistent with Wabasha County Zoning and Subdivision Ordinances, and is required by the Registrar of Deeds because it is torrens property; and
Now Therefore Be It Resolved that the Wabasha Board of County Commissioners hereby approves Registered Land Survey Number 19 and authorizes the Board Chairman to sign said survey.
Adopted Unanimously
WINDHORST - McNALLAN
Resolution Number: 2008-261
Whereas, the Feedlot Review Committee has done extensive review of the proposed Feedlot Ordinance and made recommendations to the Wabasha County Planning Commission,
Whereas, the Planning Commission held a public hearing on November 24, 2008 and reviewed the committees recommendations and approved a revised Feedlot Ordinance document to be sent to the county board for adoption,
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that a notice of the intention to enact the revised Feedlot Ordinance will be published in the official newspaper of the county not less than ten days before the meeting or public hearing required by Minnesota Statute 375.51, subdivision 1, Enactment and Publication, at which it is to be considered. Public Hearing to be held January 6, 2009.
Adopted Unanimously
WINDHORST - McNALLAN
Resolution Number: 2008-262
Whereas, the Wabasha County Board of Commissioners previously authorized a Request for Proposals for a Radio Engineering Plan and Public Safety Consulting Services, and
Whereas, Wabasha County received two proposals in response to the request; and
Whereas, the proposal submitted by PSC Alliance Inc. best appears to meet the qualifications and specifications of the RFP; and
Whereas, some details regarding exact cost breakdowns and time estimates remain to be negotiated;
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: The County Administrator, Assistant County Attorney and 911 Coordinator are hereby authorized to enter into negotiations with PSC Alliance Inc. to further delineate the fee structure and timing of the project, and to bring the final proposed agreement to the Board for final approval.
Adopted Unanimously
McNALLAN - WINDHORST
Resolution Number: 2008-263
Whereas, Wabasha County desires to upgrade its 911 System to a Selective Routing Network SS7; and
Whereas, Qwest Corporation, Embarq Business, and Sleepy Eye Telephone Company made competitive bids for each of their respective geographic coverage areas in response to a Request for Bids; and
Whereas, the cost incurred in this upgrade is a one-time, non-recurring cost, with the State of Minnesota agreeing to pay for the on-going monthly costs; and
Whereas, the monies for this upgrade will come out of the 911 (290) account;
Now, Therefore, Be It Resolved, by the Wabasha County Board of Commissioners that: The Chairperson of the Wabasha County Board of Commissioners is hereby authorized to sign contracts with each of the three companies, to upgrade the 911 service for each of their respective geographic locations, at the following costs: Embarq Business: $5,765.16, Sleepy Eye Telephone Company: $755.14, Qwest Corporation: $17,865.80. Be it further resolved that funding of the upgrade will come from the 911 (920) account.
Adopted Unanimously
McNALLAN – WINDHORST
Resolution No.: 2008-264
Whereas, the Wabasha County Board of Commissioners adopted the Wabasha County Comprehensive Policies and Procedures Manual to be a living document subject to change; and
Whereas; it has been determined that Policy Number 102 (Employment Processing) should be amended to ensure consistency in hiring practices;
Now, Therefore, Be It Resolved, that the Wabasha County Board of Commissioners hereby adopts the recommended amendments to the Wabasha County Comprehensive Policies and Procedures Manual as outlined in the attached document.
Adopted Unanimously
The amendment streamlines the employee application process by requiring all applications to be sent to the Human Resources Director, who will review and screen for qualifications.
WINDHORST – McNALLAN
Commissioner Windhorst proposed a 6 month trial period.
Resolution 2008-265
Whereas, the Wabasha County Board of Commissioners adopted the Wabasha County Comprehensive Policies and Procedures Manual to be a living document subject to change; and
Whereas; it has been determined that Policy Number 203 (Charge Accounts and Credit card Policy) should be amended to allow for greater efficiency and more Department Head responsibility and accountability in the use of county credit cards; and
Whereas; this recommended amendment meets the criteria set forth by the State Auditors for credit card use;
Now, Therefore, Be It Resolved, that the Wabasha County Board of Commissioners hereby adopts the recommended amendment to the Wabasha County Comprehensive Policies and Procedures Manual as outlined in the attached document, to be reviewed in six months.
Adopted Unanimously
The amendment changes the credit card policy to allow approved department heads to use a department specific credit card.
McNALLAN - WINDHORST
Resolution 2008-266
Whereas, the Wabasha County Board of Commissioners adopted the Wabasha County Comprehensive Policies and Procedures Manual to be a living document subject to change; and
Whereas; it has been determined that Policy Number 414 (Patents and Intellectual Property) should be amended to ensure consistency with Minnesota State Statute 181.78;
Now, Therefore, Be It Resolved, that the Wabasha County Board of Commissioners hereby adopts the recommended amendments to the Wabasha County Comprehensive Policies and Procedures Manual as outlined in the attached document.
Adopted Unanimously
No action taken.
Resolution 2008-253
Whereas, Minnesota State Statute 375.055 sets the procedure for setting the salary of County Commissioners;
Whereas, Wabasha County employees received a 2.75% cost of living adjustment in 2008, while the Commissioners received a 1.17% cost of living adjustment for 2008; and
Whereas, the County has budgeted 2.75% for cost of living adjustments for non-bargaining and bargaining unit employees in 2009; and
Whereas, the Wabasha County Board of Commissioners desires to keep the wage at a level that would continue to attract qualified candidates for the position of Commissioner; and
Now, Therefore, Be It Resolved, by the Wabasha County Board of Commissioners that for 2009, based upon the recommendation of the County Administrator, the salary of the Commissioners be increased by the same percentage as County employees. The salary of Commissioners to be adjusted as follows:
2008 Commissioner Salary: $17,324.68
Adjustment: $476.42
2009 Commissioner Salary: $17,801.10
The Board Chairperson shall continue to receive an additional $500 per year while holding that position.
No action taken.
County Administrator Dave Johnson reluctantly recommended tabling this item indefinitely due to the impending budget crisis.
Resolution 2008-240
Consideration of changing all remaining non-bargaining unit positions from 37.5 to 40 hours per week and adopting a pay grid system based upon comparative worth points.
Whereas, the Wabasha County Board of Commissioners recognizes the importance of providing effective services to the residents of Wabasha County; and
Whereas, the County presently has some non-bargaining unit positions that work 37.5 hours per week and others that work 40 hours per week; and
Whereas, on 10/7/2003 the Board approved adoption of the current Wabasha County Comparable Worth Job Points without adopting a corresponding pay grid system; and
Whereas, in the past, it is recognized that pay grids have not been established systematically; and
Whereas, it is recognized that some existing pay grids have not kept pace with comparable counties, while others have surpassed the majority of comparable counties.
Now, Therefore, Be It Resolved, that the Wabasha County Board of Commissioners hereby approves changing all remaining non-bargaining positions from 37.5 hours per week to 40 hours per week, and approves adoption of the proposed pay grid system based upon comparative worth points.
BUDGET DISCUSSION
The Board discussed possible state funding cuts, and considered a memo drafted by County Administrator Dave Johnson regarding how to cut the 2009 budget to meet the new funding. Administrator Johnson recommended the Commissioners create a Planning Committee consisting of 2 commissioners, the Administrator, 3 department heads and the Finance Director. This committee would help research budget cut options and make recommendations to the Board. The Committee is to be established at the first Board Meeting in 2009. It was the consensus of the Board to adopt this recommendation.
McNALLAN - WINDHORST
Motion to adjourn.
Adopted Unanimously
 

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