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Minutes September 23, 2008 HS
Wabasha County Human Services Board
Meeting of September 23, 2008
The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., September 23, 2008 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.
The following members were present: Commissioners Dwelle, McNallan, Riester, Springer, and Windhorst. Absent: None
RIESTER – WINDHORST
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.
Adopted Unanimously.
RIESTER – DWELLE
WHEREAS, the Minutes of the August 26, 2008 meetings have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
RIESTER – DWELLE
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 8/26/08 through 9/22/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 8/26/08 through 9/22/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 8/26/08 through 9/22/08 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 8/26/08 through 9/22/08 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, the Department of Social Services has a number of children residing in foster care during the Christmas Holiday; and
Whereas, the Department of Social Services requested, and was approved an expenditure of up to $50 per child for this purpose in 2007; and Whereas, Social Services are requesting the same amount for the 2008 holiday season;
Now therefore be it resolved, the Wabasha County Human Services Board approves an expenditure of up to $50 per foster care child for Christmas presents. Foster care providers are required to submit detailed receipts for reimbursement of this expense.
Adopted Unanimously.
DWELLE – MCNALLAN
Whereas, the Wabasha County Human Services Board has previously approved a contract with Workforce Development Inc., which is in place through December 31, 2008, for the provision of employment and training services to clients receiving food support or MFIP; and
Whereas, the State of Minnesota has authorized an additional appropriation for services in Wabasha County in the amount of $1,635 to the current allocation; and
Whereas, the Director of Social Services recommends acceptance of the additional funds and approval to amend the current contract;
Now, therefore be it resolved the Wabasha County Human Services Board approves an amendment to the existing contract with Workforce Development, Inc. The amendment will allow additional funds for use to provide employment and training services to our FSET and MFIP clients.
Adopted Unanimously.
WINDHORST – RIESTER
Whereas, the Wabasha County Human Services Board has an established fee schedule for the provision of environmental services and homecare services provided through the Public Health Services Department; and
Whereas, the Director of Public Health Services has recommended approval of said fee schedule for 2009, reflecting an increase of approximately 4% for the specific programs; and
Whereas, the Wabasha County Human Services Board has suggested and a minor revision of the fee schedule to reflect an adjustment to round the fee amounts to the nearest dollar;
Now, therefore be it resolved the Wabasha County Human Services Board approves said fee schedule and recommends this fee schedule be forwarded to the Wabasha County Board of Commissioners for inclusion in the County fee schedule policy. Director of PHS, Barton, will make the recommended changes to the fee schedule.
Adopted Unanimously.
MCNALLAN – DWELLE
Whereas, the Wabasha County Human Services Board has an established fee schedule for the provision of nursing services provided through the Public Health Services Department; and
Whereas, the Director of Public Health Services has recommended approval of said fee schedule for 2009, reflecting an increase of approximately 4% for the specific programs;
Now, therefore be it resolved the Wabasha County Human Services Board approves said fee schedule and recommends this fee schedule be forwarded to the Wabasha County Board of Commissioners for inclusion in the County fee schedule policy.
Adopted Unanimously.
RIESTER – MCNALLAN
Whereas, the Wabasha County Human Services Board has maintained a contractual relationship with the Hiawatha Valley Education District for the provision of services to families and children (under age 3) through an Interagency Service Agreement for many years; and
Whereas, the Social Services Director has indicated this is a cost-effective service to children and families in Wabasha County;
Whereas, the expense to the County is recommended at no change from previous years, at $8,000 per school calendar year;
Now, therefore be it resolved, the Wabasha County Human Services Board approves a contract for the provision of early identification and services to families & their children under age 3 through the Interagency Service Agreement. Total cost of the Interagency Service Agreement is set at $8,000 for the school years, 2008-2009 and 2009-2010.
Adopted Unanimously.
DISCUSSION and INFORMATIONAL ITEMS
Environmental Health Services Report
Darrin Thompson indicated well drilling activity is slow right now. Septic systems continue to take a considerable amount of time this past month. There was a meeting at Olmsted County on September 4th to continue reviewing an agreement on Lake Zumbro. Efforts are being coordinated with other organizations for the straight pipe inventory on property abutting Lake Zumbro.
Suzie West reported she has completed work in the local schools with the hazardous material planning. New-baby nitrate surveys are coming back to the office more frequently this past month. If high levels of nitrates are found in the well water, additional testing is provided of the water.
Medical Expense Policy Update
Nicki Moline will provide an update, as requested by the Board. A new policy was adopted earlier this year with stronger language to assist in repayment of medical expenses for children in out-of-home care.
Exploring Voluntary Human Services Multi-County Collaboration
Smith shared a report from the Minnesota Association of Social Services Administrators outlining basic guidelines counties should consider when exploring voluntary multi-county collaborative efforts. This report was recently shared with the Association of Minnesota Counties Health & Human Services Committee. The report highlights how to decide if multi-county collaboration is right for our county; examples of existing models; challenges to be overcome; and potential benefits.
PHS & SS Miscellaneous
Barton discussed the upcoming flu shot clinics that will begin soon. She mentioned Lake City and the Mazeppa area have been served by the LC Hospital, so recent announcements of PHS flu clinics have not included those areas.
Barton also shared concerns on the process from the Department of Human Services when completing potential employee background checks. In 2 of 3 recent background checks, it has taken an excessive amount of time for the full background checks to clear (10+ months). During this interval, guidelines allow the applicant to work for the County or health care provider. In 2 of these situations, the completed background check then found the individuals having issues in their background to prevent hiring, or continued employment. Barton was going to send a letter to our local State Delegation with this information. It was suggested the Board Chair and herself sign the letter.
Smith informed the Board members of the upcoming employee health fair, scheduled for October 15th. It will be held in the Commissioner’s Room from 2:30 PM – 5:30 PM, in an effort to reach employees and their families. A main focus is to gather health risk assessments from employees that will then be used for future planning. The Wellness Committee is working with a group of 4 college seniors from Winona State University, who will present their findings to the County Board in November.
Lisa Schuth-Stuhr reported on the child support improvement plan requested by the State of Minnesota. A local plan will be developed in response to identified needs in an effort to maintain, or increase, the amount of Federal funding received by Wabasha County when providing child support enforcement services.
Nicki Moline shared information on the recognition of Howard Hampton, Imaging Specialist, who is placed with the Department of Social Services through an older worker program by Workforce Development, Inc. Howard has been chosen to represent this program and will be in Edina for recognition. Nicki complimented Howard on the excellent job he does for the Department.
Smith reported there are changes taking place at Hiawatha Valley Mental Health Center (HVMHC). Winona County has made a decision to end a contract for mental health targeted case management services with HVMHC. Winona County will be creating 7 new positions. Wabasha County will participate in numerous meetings to fully understand the implications of this change, and then make additional recommendations to the Human Services Board.
Barton & Smith provided an update on South Country Health Alliance (SCHA). The State has contracted with an independent accounting firm to take another look at the fiscal records of SCHA. This review is starting soon, with a final report to the State expected at the end of October.
The timeline for the independent audit will then require Wabasha County, and our 13 partners in SCHA, to finish our
portion of the reprocurement process. The timelines will be very tight and a local reviewer will be needed. Due to the tight timelines, it was suggested the County Board hold a special meeting on October 14th to complete a recommendation for the Minnesota Department of Human Services. Smith was given the task to find a local reviewer.
DWELLE – MCNALLAN
Being no further business to come before the Board, motion was made and duly carried at 10:32 a.m. to recess this meeting until 9:00 a.m. on October 28, 2008.
Adopted Unanimously.
HUMAN SERVICES BOARD
WABASHA COUNTY, MINNESOTA
Agenda for this meeting

 

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