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Minutes May 27, 2008 HS
Wabasha County Human Services Board
Meeting of May 27, 2008
The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., May 27, 2008 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.
The following members were present: Commissioners Dwelle, McNallan, Springer, and Windhorst. Absent: Riester
MCNALLAN – WINDHORST
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.
Adopted Unanimously.
DWELLE – MCNALLAN
WHEREAS, the Minutes of the April 22, 2008 meetings have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
DWELLE – MCNALLAN
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 4/22/08 through 5/26/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 4/22/08 through 5/26/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 4/22/08 through 5/26/08 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 4/22/08 through 5/26/08 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
WINDHORST – DWELLE
Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and
Whereas, the State of Minnesota has approved a rate of $757.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and
Whereas, the Director of Social Services recommends approval of these contracts;
Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective March 1, 2008 through June 30, 2008. The monthly rate is $757.00. Monica Burrows is the provider with this new agreement and the facility is located at 302 West Lyon Avenue, Lake City, MN.
Adopted Unanimously.
DWELLE – WINDHORST
Whereas, the Minnesota Department of Health has begun a statewide data sharing improvement initiative; and
Whereas, the Environmental Health Knowledge Management Project (EHKMP) places the Minnesota Department of Health in the lead role of collection and sharing of environmental health data; and Whereas, Wabasha County Public Health Services staff is recommending involvement with EHKMP through a memorandum of understanding to support the benefits of: statewide access to commonly defined food safety data, trends over time that will become apparent; and collaboration with access to shared knowledge and supporting improved public health practices;
Now, therefore be it resolved the Wabasha County Human Services Board authorizes the Director of Public Health Services to sign the memorandum of understanding with the Minnesota Department of Health concerning the sharing of food safety data.
Adopted Unanimously.
NO ACTION TAKEN
Commissioners were requested to review the letter of agreement between Wabasha County and the Kevin Kautz, owner of the Zumbro Falls Golf Course. If agreeable, the Board Chair would sign the document and it would be given to Mr. Kautz. Commissioners requested the document be provided to Mr. Kautz prior to their action, in case any modification is necessary. It is expected the letter of agreement will be placed on the June 3rd County Board meeting for action and formally brought back to the Human Services Board, as the proper authority, on June 24th.
DWELLE – WINDHORST
Whereas, the Counties of Brown, Cass, Crow Wing, Dodge, Freeborn, Goodhue, Kanabec, Morrison, Sibley, Steele, Todd, Wabasha, Wadena, and Waseca have formed a Joint Powers Board to implement and administer County¬-Based Purchasing for certain state and federal programs, which Joint Powers Board operates under the name "South Country Health Alliance" ("SCHA"); and
Whereas, on December 31, 2007, following recognition of a "premium deficiency reserve" anticipating losses for this year, SCHA had risk-based capital (RBC) of approximately 133%, rather than the 300% required by the Addendum to SCHA's By Laws; and
Whereas, a capital call is necessary to restore financial health to SCHA; and
Whereas, SCHA is empowered to require additional contributions from its Member Counties for capital, to be allocated among the Member Counties in proportion to their individual members as of December 31, 2007; and
Whereas, SCHA management has recommended a capital call from Wabasha County in the amount of $360,115 which, according to the formula set forth in Article 10.5 of the Amended Joint Powers Agreement, was allocated as the Wabasha County share among the Member Counties in the proportions and amounts set forth on Schedule A attached to this Resolution.
Therefore be it resolved that the Wabasha County Board of Commissioners and the Wabasha County Human Services Board hereby agrees to make a capital call payment in the total amount of $360,115.
Be it further resolved that one-half of $360,115 of the respective amount payable by Wabasha County is to be paid, in immediately available funds, by May 27, 2008.
Be it further resolved that the second installment, consisting of the remaining one-half of $360,115 due, shall be paid in immediately available funds to SCHA, not later than November 25, 2008.
Be it further resolved that the SCHA Joint Powers Board shall meet at some point prior to the November 25 installment payment, and shall review the risk scores for the third and fourth quarters of 2008 and revised projections for the balance of SCHA operations for 2008 and 2009, and shall, if appropriate, reduce the amount of the capital call due November 25, 2008.
Be it further resolved that if the SCHA Board of Directors does not alter the amount of the second installment prior to its due date, then the second installment of the amount due shall be paid not later than November 25, 2008.
Voting in Favor: Dwelle, Springer, and Windhorst
Voting Against: McNallan
DISCUSSION and INFORMATIONAL ITEMS
Environmental Health Services Report
Darrin Thompson indicated well permit requests are higher than he would have anticipated, given our current economy. He has been busy with those permits lately. Suzie West was not present. Judy Barton reported she met with Camp Victory to review planning for the facility. Many items were discussed as “future” potentials for the Camp. She was also busy with a recent meth lab bust in rural Wabasha County. This involved children being placed in care and locating a certified agency to clean up the hazardous site.
Social Services Unit Quarterly Report
Terry Smith provided an update in the absence of Marci Hitz. Handouts included a 1st quarter budget report showing cash balance of approximately $2.3 million. Another handout showed the intake of SS Unit cases for the first quarter. Finally, the Board reviewed charts from SSIS on the number of children in out-of-home placement during the last year and also the response time by staff to assess a report of child maltreatment. Almost 97% of child maltreatment reports are initiated within 72 hours of the Agency receiving a report.
Annual Income Maintenance Unit Report
Lisa McNally provided a brief update on expansion of Minnesota Care, a fewer number of migrants coming to Wabasha County so far this season, civil rights training she will provide for our staff, and the case review process underway. Lisa has been asked to share her experience with the case reviews to a statewide group in the coming months.
2007 SEAGR Update
Smith shared a 2-page handout that is a summary of our expenditures in the Social Services programs. The most recent data is from calendar year 2007. It shows a reduction of expenditures of approximately 6.3%. This continues the trend from 2006 when the expenditures dropped 21%. In 2007, expenditures were at $3,144,695 in the following areas: children’s services, childcare, chemical dependency, mental health, developmental disabilities, and adult services.
The decrease is expenditures in the area of mental health are also leading to a corrective action plan being written in this area. A corrective action plan is needed, as the County is not spending at the base rate established by the State. These expenditures are now less, as the number of clients being served has also reduced.
Legislative Update
Smith & Barton reviewed a number of items from the 2008 Legislative Session. Among the items mentioned:
County grant payments from the State of Minnesota will be delayed by 2 months.
Minnesota Department of Health and Dept. of Human Services grants are cut by 1.8%.
The 2%COLA for nursing homes was delayed by 2 months.
A levy limit of 3.9% was enacted, with a number of exclusions.
All maintenance of efforts for counties was suspended while levy limits are in place.
Stedfast was approved to be the default plan for clients not choosing a health plan.
Funding for a statewide health improvement plan was approved, beginning in 2010.
PHS & SS Miscellaneous
Ms. Judy Barton advised the Board of an upcoming Federal audit in June. This audit will review a rural health grant that was used to fund the ITV (for South Country Health Alliance) and is located at the PHS building. The annual State audit is also presently underway.
RIESTER – DWELLE
Being no further business to come before the Board, motion was made and duly carried at 9:53 a.m. to recess this meeting until 9:00 a.m. on June 24, 2008.
Adopted Unanimously.
HUMAN SERVICES BOARD
WABASHA COUNTY, MINNESOTA
Agenda for this meeting

 

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