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Minutes November 23, 2010 HS
Wabasha County Human Services Board
Meeting of November 23, 2010
The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., November 23, 2010 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Hall, Norman, Riester, and Windhorst. Absent: Dwelle
RIESTER – WINDHORST
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.
Adopted Unanimously.
WINDHORST – HALL
WHEREAS, the Minutes of the October 26, 2010 meeting have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
WINDHORST – HALL
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 10/26/10 through 11/22/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 10/26/10 through 11/22/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 10/26/10 through 11/22/10 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 10/26/10 through 11/22/10 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
WINDHORST – RIESTER
Whereas, the Wabasha County Department of Social Services has an existing county burial policy to address the burial of indigent county residents; and
Whereas, the Funeral Directors of the 4 funeral homes located within Wabasha County have requested consideration to adopt the Olmsted County Burial policy and an adjustment to the reimbursement rates set forward in the County Burial policy; and
Whereas, the current reimbursement rate for cremation is $1,600 and the rate for interment is $1,500 (plus negotiated expenses); and
Now, therefore be it resolved by the Wabasha County Human Services Board to adjust the reimbursement rates, effective January 1, 2011. And to authorize Social Services administration to finalize an update to the County Burial Policy. Wabasha County will reimburse cremation at $1,700 and direct interment at $1,900.
Approved Unanimously
RIESTER – WINDHORST
Whereas, the Social Services Department has developed a departmental policy manual to articulate expectations of employees, and program guidelines for county residents; and
Whereas, the policy manual has been in place and was previously approved by the Human Services Board; and
Whereas, the policy manual is in need of updating due to the development of a county personnel manual; and
Whereas, the Human Services Board previously advised to bring forward changes in policy that have fiscal implications/fees for clientele; and
Whereas, the Director Social Services recommend approval of the suggested updates;
Now therefore be it resolved, the Wabasha County Human Services Board approves the updated policies as listed below. The policies approved have fee implications to clients, which could result in an appeal by the client. The following policies are approved, effective December 1, 2010. 3.108 General Sliding Fee 3.201 Child Maltreatment Screening Guidelines 3.215 Out-of-Home Placement Fee Schedule 3.304 (Service Access) Non-MA Adult Mental Health Clients 3.308 Region 10 Disability Services Program Manual 3.312 Detox Fee Schedule 3.401 Licensing Fee for Foster Care 3.403 Foster Home Damages Policy 3.404 Emergency Evacuation Plans 3.502 Licensing Fee for Day Care
Adopted Unanimously.
HALL – RIESTER
Whereas, the Human Services Board met on October 26th and reviewed the quarterly Collections report, and
Whereas, the Human Services Board was shown the work of the Collections Officer has been beneficial to Wabasha County, by recovering funds due to Wabasha County in excess of the administrative expenses needed to employ the Collections Officer as a full-time position, and
Whereas, the Collections Officer is currently hired as 20 hours per week at a salary of $16.46/hour, and an increase to status of full-time would require an additional administrative expense of approximately $15,000 + benefits; and
Whereas, the anticipated revenues recouped by the Collections Officer continue to show these revenues will continue to exceed administrative expenses; and
Whereas, the Wabasha County Board of Commissioners has previously approved this action;
Now, therefore be it resolved, that the Wabasha County Human Services Board hereby approves expanding the position of Collections Officer in the Department of Social Services to a full-time position, effective November 22, 2010.
Adopted Unanimously.
RIESTER – WINDHORST
Whereas, Wabasha County and TriMin have an established contractual relationship for the provision of computer support services since 1996; and
Whereas, these specific support services provided are not currently available within the functions of the County IT Department; and
Whereas, the support services are for the Integrated Financial System, the Social Welfare System, and the Agency Collection System, all of which are located on the AS400 mainframe computer; and
Whereas, The annual cost for support services from TriMin is anticipated to be less than $10,000 for each year of the contract; and
Whereas, the Director Social Services recommend approval of the TriMin contract for 2011-2015;
Now, therefore be it resolved, the Wabasha County Human Services Board approves the Computer Management for Human Services (CMHS) contract to provide computer support services. The contract is effective January 1, 2011 through December 31, 2015.
Adopted Unanimously
WINDHORST – HALL
Whereas, the Directors of Social Services and Public Health Services have provided detailed information to the Human Services Board on a proposal to use funding from South Country Health Alliance for capital equipment; and
Whereas, funds for these expenditures are available from one-time funding through South Country Health Alliance (SCHA); and
Whereas, the Directors have identified the replacement of a high capacity printer/copier, the replacement of 2 car pool vehicles, and an upgrade of computer hardware as being a priority for the use of the SCHA funds; and
Whereas, these capital purchases will require no increase in the county tax levy; and
Whereas, the Directors of Public Health Services and Social Services recommend the purchase of the computer hardware upgrade, two (2) Ford Fusions to replace current vehicles, and replacement of a high capacity printer/copier; and
Whereas, Wabasha County Policy requires capital purchases approved by the Human Services Board to also be approved by the Wabasha County Board of Commissioners;
Whereas, the County Board has approved these purchases;
Now, therefore be it resolved, the Wabasha County Human Services Board hereby approves the purchase of computer hardware equipment, not to exceed $13,900; two 2011 Ford Fusions at a cost of $14,422.73; and a high capacity printer/copier at a cost not to exceed $11,500.
Adopted Unanimously
DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report
Suzie West reported that a number of businesses closed due to the flooding along the Zumbro River are now starting to re-open, after having inspections. Some of the business operators are still not fully opened and continue to work with the Department. The Department received a grant that paid the cost of approximately 200 radon test kits. Food, beverage, and lodging license renewal letters will be in the mail in the next week.
Darrin Thompson indicated a couple septic construction permits are being completed, in hopes all work can be accomplished before the end of this construction season. He is working with the City of Wabasha on 2 sewage complaints: a discharge of sewage directly into the Mississippi River, and a discharge into a city alley. Work is also being completed on license holds and inspection reports, as time permits.
Minnesota Recovers
The Minnesota Department of Health has grant funding available that can be used to offset flood response expenses in Public Health and Social Services. These funds may also be used for services to individual families. Barton has recommended a portion of the funding be used to seal wells in the flood community. The Board agreed to support an application being submitted for the defined purposes.
Social Services Quarterly Reports
Lisa McNally provided an update on quarterly activity for the Financial Workers. She included comments about General Assistance Medical Care, and the issues surrounding clients accessing necessary medical services. The misuse of Food Support benefit cars was also highlighted. She concluded with comments about moving the staff toward a service delivery system called “case banking”. Evidence supports the positive impact case banking can have in the processing of cases, and client satisfaction.
Marci Hitz introduced the licensing staff for Social Services, Tina Wallerich and Cindy Lundstrom. Each provided a brief update on the number of providers that are currently licensed, and in the process of becoming licensed. Board members were reminded of day care licensing fees, at $150 for the initial license, and then $200 for renewals (a 2-year period). Chemical Health Pilot Project Update Laurie Johnson provided a brief update on the Chemical Dependency Pilot Project in SE Minnesota. Ms. Johnson is one of the Navigators hired to provide a more intense level of case management to our chemically dependent clients. She will be meeting local resources to better learn what services are available to meet client needs. The pilot project is working in 10 counties in SE Minnesota and Washington County, approved by Legislative action. The project is scheduled to run 2 years, with significant review and final reports to the Legislature. Marci Hitz provided background information on the funding available through the Consolidated Chemical Dependency Treatment Fund (CCDTF), from which this service is funded.
2009 Human Service Cost Report
Terry Smith provided the Board members a review of the 2009 human service cost report. The data from 2009 is the most recent available from the Minnesota Department of Human Services. The report provides an overview of expenditures and revenues of approximately $31 million during calendar year 2009. This information is readily available to the public.
PHS/SS Miscellaneous
Judy Barton reported a long-term employee, Mary Evers, will be ending her employment with Wabasha County on December 31, 2010. Ms. Evers has been working reduced hours (part-time) during the past year for Public Health. Terry Smith handed out an annual performance evaluation and requested Board members to complete the form, and return it. He also shared a 2-page update on the activity of the SE Minnesota Redesign Project. The next stakeholder meeting will be held on December 9, 2010.
DWELLE – HALL
Being no further business to come before the Board, motion was made and duly carried at 10:59 a.m. to recess this meeting until 9:00 a.m. on December 28, 2010.
Adopted Unanimously.
Agenda for this meeting

 

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