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Minutes March 22, 2011 HS

Wabasha County Human Services Board

Meeting of March 22, 2011

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:04 a.m., March 22, 2011 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.

 

The following members were present:  Commissioners Hall, Harms, Norman, Roschen, and Wobbe. Absent:  None 

 

ROSCHEN – HARMS   

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with two (2) additions:

5.I  Rivertown Café License

5.J  Coffee Mill Motel & Suites Licensure 

Adopted Unanimously. 

NORMAN – WOBBE     

WHEREAS, the Minutes of the February 22, 2011 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously 

NORMAN – WOBBE 

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 2/22/11 through 3/21/11 are hereby approved.

 

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 2/22/11 through 3/21/11are hereby approved.

 

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 2/22/11 through 3/21/11for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

 

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 2/22/11 through 3/21/11have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies; 

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

 

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency; 

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved. 

Adopted Unanimously.

ROSCHEN – HARMS    

Whereas, Wabasha County Department of Social Services has partnered with Goodhue, Houston, Winona and Fillmore counties in fraud prevention services though grant funding since 1996; and 

Whereas, the Department of Human Services has continued to fund the fraud prevention services for State Fiscal Years 2012-13; and 

Whereas the funds available through the partnership are not available to a single county to develop their own fraud prevention program; and

Whereas, the Income Maintenance Supervisor and Agency Director recommend approval of the plan to be submitted; 

 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the Director of Social Services to execute the cooperative agreement between Houston, Goodhue, Fillmore, Winona and Wabasha counties to maintain a fraud prevention program.  There are no county funds expended for this cooperative agreement.  The Board requests a continued review of the program for effectiveness and potential for loss of funding.

Adopted Unanimously. 

HARMS – NORMAN  

Whereas, Wabasha County Public Health Services has applied for grant funding from the National Association of Counties Community Health Officers (NACCHO) in an effort to support local Medical Reserve Corps; and  

Whereas, the NACCHO has now advised the County a grant for $5,000 has been awarded to Wabasha County; and

Whereas, the acceptance of grant funds to Wabasha County requires Board approval; and  

Whereas, the Public Health Services Director recommends acceptance of the $5,000 grant from NACCHO for Medical Reserve Corps activities: 

 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes Public Health Services to accept the $5,000 grant from NACCHO.  Funds will be utilized to support activities of the Medical Reserve Corps. 

Adopted Unanimously. 

WOBBE – ROSCHEN   

Whereas, Wabasha County Department of Social Services received 1 share of PHH Corporation Stock that was given to the County by Ms. Betty Houser, and is now the legal owner of said stock; and

Whereas, the staff of Social Services have made previous attempts to sell this share of stock without success; and

Whereas, the Collections Officer may have now found a legal avenue for the sale of this single share of stock; and

Whereas, the Department of Social Services should not hold shares of any stock indefinitely; and

Whereas, the Agency Director recommends it is appropriate to sell this single share of stock;    

 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes Department of Social Services staff to sell the 1 share of PHH Corporation stock.  Collections Officer, Dawn Robinson, will take the lead role in this action.   

Adopted Unanimously. 

HARMS – NORMAN  

Whereas, Wabasha County Public Health Services Director has received a letter of retirement from Ms. Mary Arens, effective May 4, 2011; and

Whereas, Ms. Arens has been employed with Public Health for approximately 25 years and is an employee in good standing; and  

Whereas, Ms. Arens has been and energetic employee, an advocate for her patients, and working successfully in a role of case management; and

Whereas, the Director of Public Health Services recommends the Board accept the letter of retirement, with regrets and well wishes;   

 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby accepts the letter of resignation from Ms. Mary Arens, effective May 4, 2011.  This action is taken with regrets, good wishes, and thanks for the 25 years of service to Wabasha County residents.

Adopted Unanimously.

WOBBE – ROSCHEN  

Whereas, Wabasha County Public Health Services has recommended the Board accept a letter of resignation from an employee which now creates a need to fill hours of service for clients; and  

Whereas, the Director of Public Health has recommended a current employee have their hours increased to full-time, by adding 16 hours per week from the employee who will be retiring; and

Whereas, the Public Health Services office will continue to watch Legislative developments with other grant programs and may find itself needing to fill the remaining 24 hours per week of the employee who is retiring;

 

Whereas, the Director of Public Health Services has recommended using 16 hours of the retiring employee by increasing a current part-time employee to full time, and reserving the remaining 24 hours per week to be used if necessary as the current Legislative Session develops; 

 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the Director of Public Health Services to increase the hours of a current part-time employee to full time.  Further, the Director of Public Health Services will bring forward a recommendation to the Board if it is necessary to use up to an additional 24 hours per week to provide additional client services.  

Adopted Unanimously.

HARMS – WOBBE   

Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and

Whereas, the State of Minnesota has approved a rate of $846.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and

Whereas, the Director of Social Services recommends approval of these contracts;

 

Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective February 1, 2011 through June 30, 2011.  The monthly rate is $846.00, representing no increase in expense as required by the Minnesota Department of Human Services.  Provider is: 

Legacies, LLC 

Adopted Unanimously.

ROSCHEN – NORMAN 

Whereas, Wabasha County Department of Social Services provides adult and child foster care to individuals in licensed settings throughout Wabasha County as part of our service delivery;  and

Whereas, the month of May has been designated as Foster Parent Month in the State of Minnesota;  and  

Whereas, these family foster care providers in Wabasha County have been traditionally acknowledged by the Human Services Board for their service to individuals during May; and

Whereas, the staff would like to continue to recognize the dedicated service provided by our family foster care homes through a gift card for each home in the value of $35.00;  and

Whereas the Director of Social Services recommends approval of this expenditure;  

 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the Department of Social Services to expend up to $35.00 per family foster care license to recognize the excellent service that is provided to the citizens of Wabasha County.    

Adopted Unanimously. 

HARMS – WOBBE  

Whereas, Wabasha County Department of Social Services is a participant in the Minnesota Merit System; and

Whereas, the Minnesota Merit System has provided guidelines that establish minimum affirmative action and equal employment opportunity standards that meet the Federal standards for county agencies served by the Minnesota Merit System; and

Whereas, Wabasha County has not established its own plan, or guidelines that have been certified by the Minnesota Department of Human Rights; and

Whereas, the Agency Director recommends approval of the Minnesota Merit System guidelines for 2011 – 2013;    

 

Now therefore be it resolved, the Wabasha County Board of Human Services hereby accepts the recommendation of the Director for Wabasha County to utilize the Equal Employment & Affirmative Action Guidelines for 2011-2013, as developed by the Minnesota Merit System.  This information will be shared with each employee of the Department and posted in the Department break room and on a public bulletin board.  

Adopted Unanimously.

 

Rivertown Café – INFORMATIONAL

Board members reviewed a request from the owner of Rivertown Café to accept monthly payments for the annual licensing fee that is due to the County.  After discussion, the Board recommended the owner contact a bank to work out a loan, and that such an activity was not an action the Board should begin.  The owner of Rivertown Café will be so advised by staff of PHS. 

 

Coffee Mill Motel & Suites – INFORMATIONAL

The owner of the motel submitted a late payment for their annual licensing fee.  The Board has a policy in effect that requires late fees to be assessed.  Public Health Services was advised to contact the owner of the motel, advise of the total fee due, and take appropriate action as necessary if the fee is not paid timely. 

 

DISCUSSION and INFORMATIONAL ITEMS

 

Staff Introductions

Jen Still (Social Worker), Chelsey Piper (Social Worker Intern) and Shannan Bleed (Account Technician) were introduced to the Board members. 

 

Environmental Health Services Report

Darrin Thompson provided an update on wells.  He shared a diagram of how a well is constructed and answered questions on the steps taken to properly drill a well.  Included were comments on how to protect the aquifers from contamination.  Board members thanked him for a very interesting presentation. 

 

Suzie West has received additional calls regarding mold, primarily from individuals who are renting facilities.  She indicated that most of the licensed providers in Zumbro Falls are now back open following the flood of last September.  Flood preparation kits have been delivered to each of the city halls in Wabasha County.  These are for advance planning of Spring flooding.  Her last item was to report the State audit anticipated for this year has been delayed until 2012.  The auditors will not only review paperwork, but they also go into the field as she is completing her duties.  This is a very intensive audit process of her duties.

 

Home Care Report

Barton provided an update on home care services.  It appears that over the past 5 years the number of clients served as remained stable, as well as the number of nursing visits made.  In September, 2008 a decision was made to discontinue providing Homemaker Visits by Public Health unless they were made with a Home Health Aide visits.  This decision has helped to keep the Public Health Home Care program to operate without using tax levy.  Case Management visits and reimbursement has been increasing annually.

 

Social Services Monthly Reports

Social Services and Fiscal Supervisors presented information on the expenses and revenues generated by the employment of social workers for the County.  The data shows expenditures and revenues for calendar year 2010.  Expenditures exceed revenues by approximately $117,000 for the past year.  This detail reflects the dedication of time and effort by all staff to correctly report their client activity in a manner that has lessened expenses to local property tax dollars. 

 

Board Meeting Materials  

Smith and Barton briefly reviewed the binder materials that are provided to the Board members each month.  The specific information was identified and then Board members were asked if they would like additional information in the packets, or if the packets should be eliminated from Board meetings?  Further discussion will take place at an upcoming meeting.

 

Monthly Board Reports

Smith presented a list of routine monthly reports that are provided to the Board.  The Board will be asked to provide feedback on what reports are of most interest to the Board members, if additional reports should be provided, and what reports might be either eliminated or not brought forward as often.

 

Issues to Watch in 2011

Smith and Barton briefly shared information on issues that Board members may want to watch in the calendar year.  The list included:  economy, Legislative Session, redesign efforts, case banking, regional IT efforts, PHS accreditation, MA reduction in fees (proposed), 2015 mandate for electronic record exchange, Beacon grant, increased utilization of PHS services, fiscal watch of South Country Health Alliance, and rule changes for septic treatment systems. 

 

PHS/SS Miscellaneous

Barton  reminded the Board of the upcoming ITV for new commissioners: An Introduction to Public Health, which is March 28, 1-3 at the Public Health conference room 

Smith shared a letter from the Department of Human Services commending the County for perfect performance n meeting the financial reporting requirements for calendar year 2010.  This effort required submission of 34 major reports covering 4 calendar quarters of 2010.  Significant effort by many staff is required to accomplish the submission of these reports, which ultimately impact the flow of State funding. 

 

WOBBE – HARMS 

Being no further business to come before the Board, motion was made and duly carried at 11:00 a.m. to recess this meeting until 9:00 a.m. on April 26, 2011

Adopted Unanimously.

Agenda for this meeting

 

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