Home Meetings

Minutes September 27, 2011 HS

Wabasha County Human Services Board

Meeting of September 27, 2011

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the Courthouse Annex, in the City of Wabasha, Minnesota at 9:30 a.m., September 27, 2011 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following Board members were present: Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None

 

ROSCHEN – HARMS

BE IT RESOLVED, that the Wabasha County Human Services Board hereby approves the agenda, with the one change:

Item 6.C. removed from agenda

Adopted Unanimously.

HARMS – WOBBE

WHEREAS, the Minutes of the August 23, 2011 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – WOBBE

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 8/23/11 through 9/26/11 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 8/23/11 through 9/26/11are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 8/23/11 through 9/26/11 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 8/23/11 through 9/26/11have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

NOW, THEREFORE BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

NO MOTION

Representatives from the funeral homes located in Wabasha County were present to discuss a potential increase in reimbursement for county provided cremation and burial services. The current policy has the reimbursement rate set at $1700 for cremation and $1900 for a direct burial. The funeral directors cited their cost increase to provide these services as the reason for a higher reimbursement of $200 for each service, from the County.

Commissioner Roschen indicated there will be a reduction in State funding to the county due to changes in Home Credit. The Board would like to see the fiscal impact of the probably funding reduction before making a decision on the request. Item was tabled to the October 25th meeting.

 

NO MOTION

Discussions have been taking place between State officials and management of South Country Health Alliance (SCHA) regarding the correct level of risk based capital that is needed by SCHA at the end of calendar year 2011. A concern by the participating counties is there may be a need for either a cash call or a binding Resolution of financial support for SCHA to achieve the level of risk based capital suggested by the State.

Commissioner Norman represents Wabasha County on the Joint Powers Board of SCHA. He provided an update from the most recent Joint Powers Board meeting, held on September 26th. Discussion is continuing between SCHA and the State on the appropriate level of risk based capital. SCHA staff has provided financial data indicating the organization is fiscally sound, especially on January 1, 2012, as the liability status (from Crow Wing, Cass, and Freeborn counties) shifts.

The attorneys are working through a Resolution that will be brought forward to each county for consideration. There is no cash call being requested at this time by SCHA.

 

HARMS – ROSCHEN

Whereas, the current human services system is not sustainable, and;

Whereas, the economy and the State budget as well as the antiquated delivery system continue to be a major challenge to the core safety net for our citizens,; and

Whereas, the relationship between the counties and the State is in need of reform, transformation, and a new administrative model, and;

Whereas, we are committed to an outcome-driven system; and

Whereas, the foundation of this mission should be accountability, effectiveness, economic efficiency and sustainability; and

Whereas, successful system redesign will be mutually beneficial to County, State and Federal governments, and the citizens they serve: and

Whereas, Wabasha County, in partnership with multiple SE Minnesota counties in our region , are committed to an outcome-driven system; and

Whereas, Wabasha County, in partnership with multiple SE Minnesota counties in our region, believe in a consumer-driven system that is responsive, transparent, and accountable; and

Whereas, Wabasha County, in partnership with multiple Minnesota counties in our region, need the flexibility, authority and possible administrative waivers from the State to innovate and build an improved human services system in a new partnership with the State; and

Whereas, Wabasha County, in partnership with multiple Minnesota counties in our region, have been working in partnership to create an improved human services delivery system across the region and have demonstrated results; and

Whereas, Wabasha County, in partnership with multiple Minnesota counties in our region, propose a new contract between SE Minnesota counties and the State called the "SE Minnesota Results Cooperative";

Now therefore be it resolved, the Wabasha County Human Services Board, in recognition of the new "SE Minnesota Results Cooperative" and contingent upon adequate funding and a written or contractual agreement with the State, Wabasha County is committed to the following:

• Negotiation of shared resources, power, and accountability in human services programs,

• The development of a new governance and operational model for human services based on the concepts of anew formed cooperative.

Adopted Unanimously.

WOBBE – ROSCHEN

Whereas, the Department of Social Services has requested the approval to replace an existing network copier/printer in the Department; and

Whereas, the current copier/printer has in excess of 2 million print jobs completed on this machine since 2000; and

Whereas, the 2012 budget committee has received information on the need for a replacement copier/printer and has recommended the purchase of a new machine versus leasing this equipment; and

Whereas, the Director of Social Services has contacted 2 office product companies and received bids from each, using the State of Minnesota contract for equipment; and

Whereas, the Director of Social Services has reviewed the bids and is recommending the purchase of a Ricoh MP 4001 SP copier/printer as the replacement unit at a cost of approximately $9,500.00;

Now, therefore be it resolved, the Wabasha County Human Services Board approves the purchase of a Ricoh MP 4001 SP copier/printer from Metro Sales, Inc., as recommended by the Director. The Director is authorized to complete the purchase, acquire the equipment, and sign a maintenance contract for this equipment.

Adopted Unanimously.

HARMS – NORMAN

Whereas, the 2011 Minnesota Legislature created the Vulnerable Children and Adults Act (VCA), Chapter 256M, establishing a fund to address the needs of vulnerable children and adults; and

Whereas, the Act requires an approved service plan between the Minnesota Department of Human Services and Wabasha County in order to receive funds; and

Whereas, the allocation of funds to Wabasha County under this act is approximately $470,000, to address the needs of vulnerable children and adults (including Minnesota Family Investment Program services); and

Whereas, a public notice was posted on the Wabasha County website, county office bulletin boards, and mailed directed to providers and citizens in an effort to gain public input; and

Whereas, the Director of Social Services has recommended approval of the Wabasha County Vulnerable Children and Adults Act Plan for 2012-2013;

Now, therefore be it resolved, the Wabasha County Human Services Board approves the Wabasha County Vulnerable Children and Adults Act Plan for 2012-2013 as presented. The Plan will be submitted to the Department of Human Services for consideration and approval.

Adopted Unanimously.

 

DISCUSSION and INFORMATIONAL ITEMS

 

Environmental Health Services Report

Darrin Thompson reported he continues to work on a Zumbro Falls septic complaint, in which sewage has been draining to an alley; well installation is starting to slow down as the construction season is winding down; and he reported the new septic ordinance will be brought back to the Human Services Board for input as it is developed.

Susie West has completed inspections of the pools in Wabasha County and the campgrounds; she is starting the annual visits to schools in the area; and then addressed the recent Legislation in which organizations (like churches) can hold fundraising meals as long as one kitchen person for the organization has been trained on safety issues. She reported that all churches in the county should have received notification on the training that is needed.

 

Social Services Monthly Reports

• Adult Services: Marci Hitz, Supervisor, provided an update of adult services that are provided by county staff. Her handout included client and fiscal information in the areas of disability services, adult protection, and guardianship/conservatorship. The changing demographics of an aging population can be seen when looking at the trends in service deliver for each area.

• Eligibility Determination for MinnesotaCare: Smith received a letter of interest from the State of Minnesota, inquiring if the county would want to process MinnesotaCare applications? If yes, a contract would be put in place that includes reimbursement of $30 per completed application. Smith informed the Board that current staffing patterns do not allow for the staff to consider this potential.

• Financial/Eligibility Worker Vacancy: Lisa McNally led a discussion on the potential to fill this position that has been vacant since May 2, 2011. 5 Financial/Eligibility Workers participated by offering their comments on how the vacancy has impacted their ability to complete duties timely and the impact on clientele. Information provided highlights the amount of extra time being worked by staff in an effort to keep up with the demand for client service. And the extra hours have not been enough. Discussion included the potential for action that is less than a full-time position. Board members requested action on this item is delayed until the County Board can meet to review the current hiring freeze that is in place. The Board will consider this item again on October 4, 2011.

 

Client Concern

The Board accepted a request to hear an individual who previously raised concerns about how her family was treated by staff. Client disagreed with the level/quality of service and approach by the staff. County Attorney Plante shared with the Board a summary of how the decisions were made regarding placement, the family involvement, legal counsel for the parties, and eventual judicial determination. County position is the issues have been addressed and any further action the client requests should be taken through the Appeals Court.

 

PHS/SS Miscellaneous

Smith shared information on the cost of care at State operated facilities for the current fiscal year. The highest rate is over $1,500 per day, to serve high needs individuals. He also shared news of an upcoming regional meeting to brainstorm better community education on the Safe Haven Law, in an effort to protect newborns by allowing parents to drop off their children at a hospital with no questions asked. This meeting is in response to another infant being found in the Mississippi River during this past month.

 

HARMS – WOBBE

Being no further business to come before the Board, motion was made and duly carried at 12:27 p.m. to recess this meeting until 9:30 a.m. on October 25, 2011

Adopted Unanimously.

Agenda for this meeting

 

Free Joomla template design by Joomlage.com