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Minutes February 21, 2012

Wabasha County Board of Commissioners

Meeting of February 21, 2012

 

The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, February 21,2012 at 3:00 p.m.

 

The meeting was called to order by Board Chairman Harms.

The following Commissioners were present: Hall, Harms, Roschen, Norman. Absent: Wobbe

 

HALL-NORMAN

Motion to approve the agenda with removal of resolution concerning Health Care Insurance for Commissioners.

Adopted Unanimously

 

Public Forum comments made in regard to insurance, county government and frac sand moratorium.

 

Unfinished Business:

Voluntary Early Retirement Incentive

 

NORMAN - HALL

Motion to approve the consent agenda including the following:

Claims

Meal Vouchers

SSIS Claims

Minutes: February 7,2012

Donations to Youth Link Mentorship Program: $50 from Constance Anderson, $25 from Jill Schmidt; donation of $71 to Wabasha County Public Health from Kellogg Citizens Combined Drive.

Abstain: Roschen

Adopted

 

Finance: Approved by Consensus to continue website maintenance contract.

 

ROSCHEN - NORMAN

Resolution No.: 2012-030

Whereas, the Wabasha County Fee schedule is reviewed on an annual basis by department heads; and

Whereas, any proposed changes to fees pertaining to Government Data as outlined in the Data Practices manual were reviewed with the County Attorney's Office, and

Whereas, the updated fee schedule has been attached.

Now therefore be it resolved, by the Wabasha County Board of Commissioners that the updated Wabasha County Fees Schedule is approved and the Data Practices Manual is to be updated to reflect changes to fees related to Government Data requests.

Adopted Unanimously

 

Finance: Approved by Consensus to assign funds.

 

ROSCHEN - HALL

Resolution No.: 2012-031

Whereas, the Wabasha County Board and the Human Services Board are fully aware of the 12-county redesign project of hum ani social services; and

Whereas, the participating counties have partnered with the Bush Foundation to further develop a business model and governance structure for a regional service delivery entity; and

Whereas, the parties wish to enter into an agreement that outlines the potential payback criteria for funds that have been awarded in this phase of the redesign project; and

Whereas, the potential reimbursement of funds to Wabasha County is in the amount of$10,695; and

Whereas, the Director of Social Services is a member of the Steering Committee, made up of County Directors, Administrators, and Commissioners, has recommended approval of this agreement;

Now therefore be it resolved by the Wabasha County Board of Commissioners, that the Director of Social Services hereby be authorized to execute the Collaboration Agreement on behalf of Wabasha County.

Adopted Unanimously

ROSCHEN - HALL

Resolution No.: 2012-032

Whereas, the Wabasha County Human Services Board has a current vacancy in the position of Case Aide, due to the incumbent accepting a position of Eligibility Worker within the Department; and

Whereas, the filling of this vacancy is anticipated to result in a 2012 budget savings of approximately $3,000 as an individual will likely be hired at a salary less than the incumbent; and

Whereas, the Social Services Information System (SSIS) duties of this position are integral to the revenues received by the Department and the child care licensing duties are an important service to the citizens; and

Whereas, the Director of Social Services recommends this vacancy be filled;

Now therefore be it resolved by the Wabasha County Board of Commissioners, that the Director of Social Services hereby be authorized to fill the Case Aide vacancy to maintain normal operations ofthe Social Services Department.

Adopted Unanimously

HALL-NORMAN

Resolution No.: 2012-033

Whereas, the Wabasha County Human Services Board has a current vacancy in the position of Account Technician, due to the incumbent accepting a promotion position within the Department; and

Whereas, the filling ofthis vacancy is anticipated to result in a 2012 budget savings of approximately $1,800 as an individual will likely be hired at a salary less than the incumbent; and

Whereas, the delivery accounting functions is necessary to retain normal functioning of the Department in the review, coding, processing of claims received by the Department, and the successful return of reimbursements of county expenditures; and

Whereas, the Director of Social Services recommends this vacancy be filled;

Now therefore be it resolved by the Wabasha County Board of Commissioners, that the Director of Social Services hereby be authorized to fill the Account Technician vacancy to maintain normal operations ofthe Social Services Department.

Adopted Unanimously

HALL - ROSCHEN

Resolution No.: 2012-034

Whereas, the Wabasha County Human Services Board has two (2) current vacancies in the position of Social Worker, due to the incumbents accepting a positions away from County government; and

Whereas, the filling of these vacancies is anticipated to result in a 2012 budget savings of approximately $3,000 as individuals will likely be hired at a salary less than the incumbents; and

Whereas, the delivery of child protection services are essential to the families and children of Wabasha County and are the primary duties of the positions currently being vacated; and

Whereas, the Director of Social Services recommends these vacancies be filled;

Now therefore be it resolved by the Wabasha County Board of Commissioners, that the Director of Social Services hereby be authorized to fill the two (2) Social Worker vacancies to maintain nonnal operations ofthe Social Services Department.

Adopted Unanimously

ROSCHEN - HALL

Resolution No.: 2012-035

Whereas, Wabasha County is seeking authorization to apply for a grant from the Office of the Secretary of State of Minnesota for Federal funds to defray operating costs of the assistive voting equipment and vote-counting equipment for polling places within Wabasha County, and

Whereas, a signed County Board resolution must accompany the application.

Now therefore be it resolved that the Wabasha County Board of Commissioners is hereby authorized to:

a) Apply for a grant from the Office ofthe Secretary of State of Minnesota for Federal funds pursuant to Laws 2010, Chapter 379 for the sole purpose to help defray operating costs of the assistive voting equipment and vote-counting equipment;

b) Enter into an agreement with the Office of the Secretary of State governing the receipt, expenditure, reimbursement and reporting of such a grant;

c) Receive and account separately in a manner sufficient to meet generally accepted government accounting principles sufficient to pass federal audit; and

d) Expend any sums received in the manner indicated in the grant application and agreement with the Office of the Secretary of State.

No further action by the County Board is required for actions related to this grant.

Adopted Unanimously

ROSCHEN - NORMAN

Resolution No.: 2012-036

Whereas, Wabasha County currently holds three County Board of Commissioners Meetings ("the Board") per month,

Whereas, effective April 1,2012, the Board will reduce the number of Board meetings to two meetings per month,

Whereas, the Wabasha County Board, at their February ih, 2011 meeting, discussed the benefits of conducting two regular meetings per month rather than conducting three regular meeting which is the current practice;

Now therefore be it resolved by the Wabasha County Board of Commissioners hereby establishes a meeting schedule, beginning in April of2012, which sets two regular Board meetings per month to be held on the 2nd and 4th Tuesday of each month. The meeting on the 2nd Tuesday of the month shall be held at 9:00 a.m. while the meeting on the 4th Tuesday of the month shall be held at I :00 p.m.

Adopted Unanimously

HALL - ROSCHEN

Resolution No.: 2012-037

Whereas, the MN Department of Human Services (DHS) and the MN Department of Public Safety, Division of Homeland Security & Emergency Management (HSEM) through its Radiological Emergency Preparedness (REP) program is interested in entering into an agreement with the City of Wabasha, MN, and Wabasha County for the purpose of having a reception center at the Wabasha-Kellogg School to be used for possible decontamination efforts in the event an incident occurs at the Prairie Island Nuclear Power Plant in Red Wing, MN.

Whereas, the Agreement provides that DHS will provide training to the responders, HSEM will provide funding for training and equipment for the responders, and Wabasha County will administer the funding and aid the city in responding once it is notified that an incident has occurred at the Prairie Island Nuclear Power Plant and the City will provide the place for a reception center and the responders to staff it.

Now, Therefore, Be It Resolved that the Wabasha County Board of Commissioners approves and executes the Letter of Agreement with the Minnesota Department of Human Services; Minnesota Department of Public Safety, Division of Homeland Security & Emergency Management; and the City of Wabasha.

Adopted Unanimously

Resolution No.: 2012-038

Whereas, the Wabasha County Board has adopted a Mission, Vision and Values Statement for Wabasha County government to be fiscally responsible; and

Whereas, the Wabasha County Board has been actively seeking means to reduce county government spending to live within the means of our constituents; and

Whereas, the abolition of the payment of health care benefits for elected County Commissioners will provide significant reductions in contribution costs for the county, potentially saving $89,000 per year; and

Whereas, the Wabasha County Comprehensive Policy Manual (Policy 300-2) states, seasonal, temporary and intermittent employees, and regular part-time employees who work less than thirty (30) hours per week do not qualify for the Cafeteria Plan; and

Whereas, the Wabasha County Board recognizes their duty to be leaders amongst the management team and the importance of establishing the expectation and direction of county government; and

Whereas, the cost of employee benefits continues to increase and there is a fmancial need for employees to share in the costs of said benefits; and

Whereas, the elected position of county commissioner is to be one of a public servant;

Now therefore be it resolved, that the Wabasha County Board of Commissioners hereby abolishes the cafeteria plan benefit for elected county commissioners; and

Be it further resolved, this policy will become effective on January 1,2013; and

Be it further resolved that all elected officials in Wabasha County who remain enrolled in the Wabasha County Cafeteria Plan after January 1, 2013 must provide evidence of eligibility for their respective assignment of benefits by completing weekly timesheets expressing the hours worked that substantiate their eligibility for the 75% or 100% contribution level, per the Wabasha County Comprehensive Policy Manual; and

Be it finally resolved that for any elected official that does not, for whatever reason, complete one or more weekly timesheets in any given month, the county shall deduct the equivalent of one full month's cost of their health care benefits from their compensation in the ensuing month.

Removed from the Agenda

HALL-NORMAN

Resolution No.: 2012-039

Now Therefore be it Resolved that the Wabasha County Board of Commissioners hereby waives the Mailbox Installation and Support Policy previously adopted for the reconstruction of County Highway 4 from MnTH 42 to the south County line and authorizes the County Engineer to proceed with temporary relocation and permanent replacements of supports for this project.

Adopted Unanimously

NORMAN - ROSCHEN

Resolution No.: 2012-040

Whereas, the County of Wabasha is planning to implement County State Aid Highway projects in 2012 which will require State Aid funds in excess of those available in its State Aid Regular Construction Account, and

Whereas, said County is prepared to proceed with the construction of said projects through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular Construction Account, and

Whereas, the advance is based on the following determination of estimated expenditures:

Account Balance as of date 2/9/2012 $0

Less estimated disbursements over encumbered amount:

Project SP 079-604-044 $600,000
Project SAP 079-607-021 $30,000
Project SP 088-070-025 $5,000
Project SAP 079-604-047 $30,000
Project SAP 079-605-013 $200,000
Project SAP 079-625-016 $125,000

Total Estimated Disbursements: $990,000

Requested Advance Amount: $990,000

Whereas, repayment of the funds so advanced will be made in accordance with the provisions of Minn. Stat. 162.08, Subd. 5 & 7 and Minn. Rules, Chapter 8820, and

Now therefore be it resolved by the Wabasha County Board of Commissioners that the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway projects of the County of Wabasha in an amount up to $990,000 in accordance with Minnesota Rules 8820.1500, Subp. 9 and hereby authorize repayments from subsequent accruals to the Regular Construction Account of said County from future year allocations until fully repaid.

Adopted Unanimously

HALL - ROSCHEN

Resolution No: 2012-041

Whereas, the Wabasha County Board of Commissioners has approved an appropriation in the amount of $6,000.00 in the 2012 Budget to be paid to the Southeast Minnesota Narcotics & Gang Task Force, and,

Whereas, the Southeast Minnesota Narcotics & Gang Task Force is requesting this amount be paid to the organization.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Wabasha County Board of Commissioners authorizes the payment of $6,000.00 to the Southeast Minnesota Narcotics & Gang Task Force.

Adopted Unanimously

 

Adopted Unanimously Commissioners reported on meetings they attended. 

 

ROSCHEN - NORMAN

Motion to adjourn.

Adopted Unanimously

Agenda for this meeting

 

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