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Minutes February 25, 2014 HS

Wabasha County Human Services Board

Meeting of February 25, 2014

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 1:00 p.m., February 25, 2014 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.

 

The following members were present:  Commissioners Hall, Harms, Springer and Wobbe.

Absent:  Commissioner Roschen

 

Springer-Wobbe

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with the addition of EDMS Child Support project resolution.

Adopted Unanimously.

Springer-Hall

WHEREAS, the Minutes of the January 28, 2013 regular board meeting and the minutes of the February 11, 2014  special meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Springer-Hall

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 1/29/14 through 2/25/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 01/29/14 through 2/25/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 1/29/14 through 2/25/14 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 1/29/14 through 2/25/14 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

Springer-Wobbe

WHEREAS, Dodge County, Fillmore County, Goodhue County, Houston County, Mower County, Olmsted County, Steele County, Wabasha County, Waseca County, and Winona County ("Participating Counties") have agreed to integrate Rule 12 State Operated Services financial resources into the CREST Initiative ("CREST"); and

WHEREAS, in 2010 each Participating County signed a CREST Initiative Cooperative Agreement that included funding allocations for calendar year 2010 and executed a subsequent addendum in 2011, 2012, and 2013; and

WHEREAS, the Participating Counties wish to extend the term of this Agreement and include funding allocations for calendar year 2014;

NOW, THEREFORE, in consideration of the mutual undertakings and agreement hereinafter set forth, the Participating Counties agree to the following effective January 1, 2014 – December 31, 2014:

1. Extend the term of the CREST Initiative Cooperative Agreement to December 31, 2014.

2. Allocate 2014 CREST funds by following the percentage formula and funding amounts listed below:

COUNTY PERCENTAGE FUNDING ALLOCATION
Dodge County 1.00 30,632.52
Fillmore County 4.23 130,193.08
Goodhue County 6.70 206,209.39
Houston County 4.49 138,234.39
Mower County 6.83 210,176.30
Olmsted County 39.00 1,200,021.81
Steele County 18.17 559,133.70
Wabasha County 4.74 145,889.26
Waseca County 1.13 34,693.32
Winona County 13.71 421,900.25

Olmsted County shall receive $55,000.00 in 2014 to act as fiscal intermediary for CREST allocations and grant funds which is included in the above funding allocation.

3. Continue to add the following provision to the Agreement:

"If a client from one of the CREST Counties is in a regional treatment or residential facility located in another CREST county, the County of Financial Responsibility (CFR) shall pay for any client services that are deemed necessary that are not covered by another funding source such as MA, PMAP, etc.  The CFR will also be willing to pay the MA match where applicable.  Therefore, the host county/county of service will not be responsible for costs associated with services provided to clients with whom they are not the CFR."

4. Participating Counties shall individually sign and return this Addendum to Olmsted County Community Services – Contracting Division, Attention: Jill Schmidt, 2100 Campus Drive S.E., Rochester, MN  55904.

5. All other provisions of the original 2010 CREST Initiative Cooperative Agreement and 2011, 2012 and 2013 Addendum, except as amended herein, shall remain in full force and effect.

Adopted Unanimously.

Harms-Wobbe

Whereas, the Wabasha County Human Services Board has maintained a contract for the provision of  guardianship and conservatorship services with Prestige Care, LLC for several years and wishes to continue this contractual relationship; and

Whereas, Prestige Care, LLC has requested a rate increase of $5 per hour for services performed by their agency along with continued mileage reimbursement to cover their increase in costs to provide services;

Whereas, the Director of Social Services recommends approval of this rate increase;

Now, therefore be it resolved by the Wabasha County Human Services Board that the Director of Social Services be authorized to sign an amended contract with Prestige Care, LLC increasing the rate for services provided by $5 per hour along with continued mileage reimbursement.

Adopted Unanimously

Springer-Hall

Whereas, the Wabasha County Human Services Board has maintained Worker Agreements with the Wabasha County DAC to provide document shredding, copy and collating tasks for the Social Services Department; and

Whereas, the Wabasha County DAC has submitted a Worker Agreement for 2014 requesting a billable rate of $9.12 per hour multiplied by the number of crew hours worked per month for services provided; and

Whereas, the Director of Social Services recommends approval of this Worker Agreement;

Now, therefore be it resolved by the Wabasha County Human Services Board that the Director of Social Services be authorized to sign the Wabasha County DAC Worker Agreement for 2014.   The billable rate will be $9.12 per hour multiplied by the number of crew hours worked per month for services provided.

Adopted Unanimously

Springer-Hall

Whereas, the Wabasha County Human Services Board has previously agreed to participate in an Electronic Document Management System (EDMS), hosted by Winona County, with Goodhue, Houston, and Fillmore counties participating in the same system; and

Whereas, the Wabasha County Department of Social Services has allocated $200,000 in reserve funds to develop this system; and

Whereas, the Wabasha County Department of Social Services has recently completed the initial phase of this project by implementing the system for the Income Maintenance Unit; and

Whereas, the Director of Social Services recommends continued participation in EDMS and moving to the next phase of the project which includes implementing the system for the Child Support Unit;

Now, therefore be it resolved the Wabasha County Human Services Board authorizes the Director of Social Services and the Human Services Board Chair to execute necessary documents with Winona County, DataBank, OnBase Software, and Northwoods to develop and implement the Electronic Document Management System for the Child Support Unit in collaboration with Winona County.  Estimated cost is at $76,790.00.  Approximately 60% of this expense will be reimbursed through administrative procedures.

DISCUSSION and INFORMATIONAL ITEMS

Tina Moen, the State Health Improvement Program (SHIP)Coordinator was introduced to the Board.

Environmental Health

Darrin reported that there may be well sealing grant money becoming available again.  He is researching the information and will get back to the board when he has more information.  Will be working in March on Sanitary Surveys for licensed facilities, which is a new requirement by MDH.  Darrin will also be required to do considerable training in the food, beverage, lodging area over the next 3-6 months, and this will impact the number of inspections he will be able to perform in the wells and septic programs.  Currently he does more than the required number of inspections of installations, this may change this year with the added requirements of the conditional delegation agreement.

Nicole reported that all licensed facilities have renewed, except Dumphys, The Huddle, and River Town which have all closed.  Also informed the board that she is having some facilities that are upset with her for not arranging an appointment before coming for an inspection.  She has explained that MDH will not allow us to set up appointments, that inspections must be unannounced and during a time when food is being prepared.  Judy will develop a notice and send out to facilities.   Judy also informed the board that they will need to operate on tighter guidelines with closing facilities, thus more facilities may be closed than what has been in the past.  Judy or Nicole will notify the commissioner of a facility that has been closed, due to not passing inspections, in their district.

Judy reported that she has made several attempts over the past two weeks to speak with MDH regarding the changes she would like to see in the Conditional Delegation agreement, however, she had not heard back from any of the staff she was attempting to contact.  She did receive a return call this AM, but she was at the County Board meeting at the time.  A time is now set up for this Friday to have a telephone call for further discussion around this issue.

Social Services Quarterly Reports

Lisa Schuth-Stuhr presented the annual child support program report.  The unit maintains approximately 750 cases, offering the following five main services to clients:  location of parents, establishment of paternity, establishment of orders, modification of orders and enforcement of orders.  Upcoming changes in 2014 are mainly the change to OnBase and the work that will be needed to get ourselves converted to this new EDMS program.  The unit collected just over $2.2 million in 2013.  The unit ranked well in the 5 federal performance measures in 2013.  These measures included:

Paternity:  103% which ties us for 1st in the state.

Establishment of Support Order:  85% which puts us at 73rd in the state.   There are 18 counties with 86%-88% so we are not that far from improving our position.

Current  Support Collected:  79% which is the 6th highest in the state.

Arrears Collection:  79% which is up by 2% over 2012 and ranks us tied for 8th position in the state.

Cost Effectiveness: $7.04 which ranks us 11th in the state.

PHS/SS Miscellaneous

Judy reported that Public Health will be  with Area Agency on Aging to do Chronic Disease Self-Management Program classes.  Medical Reserve Corp. volunteers will be trained by Area Agency on Aging, during a four day training session, then those volunteers will go out into our communities and present the training.  Focus is with those over 65.  We will receive a $600 reimbursement from AAA for offering a class before July 1, 2014 and another $600 for offering a class between 7/1/14 and 12/30/14

 

Board informed that the new position of Home and Community Based Supervisor will be posted internally tomorrow, with a closing date of March 7, 2014

 

Hall-Harms

Being no further business to come before the Human Services Board, motion was made and duly carried at 2:02 p.m. to recess this meeting until 1:00 p.m. on March 25, 2014.

Adopted Unanimously.

Agenda for this meeting

 

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