Home Meetings Board of Commissioners ->

Minutes October 6, 2015

Wabasha County Board of Commissioners

Meeting of October 6, 2015 


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, October 6, 2015 at 9:00 a.m.

The meeting was called to order by Board Chairman Wobbe.

The following Commissioners were present: Goihl, Hall, Key, Springer, Wobbe

SPRINGER - KEY

Motion to approve the agenda.

Adopted Unanimously

GOIHL - HALL

Motion to approve the consent agenda including the following:

Minutes: September 22, 2015

Claims

Meal Vouchers

Resolution No.: 2015-221

Whereas, Project CP 79-15-8170 – Traffic Paint applied to various County Highways with any and/or all Supplemental Agreements, Change Orders or Work Orders, has been completed.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that,

the Wabasha County Auditor/Treasurer be authorized to issue a warrant for final payment to Traffic Marking Service Inc. for completion of Project CP 79-15-8170 in the amount of $2057.53.

Resolution No. 2015-222

(Squad #11960)

Whereas, this vehicle was involved in a traffic crash that occurred on September 22, 2015 in reference to Wabasha County Sheriff's Office ICR 15-4933 and MCIT claim #15AL0432 involving a 2015 Dodge Durango bearing VIN #1C4RDJFG0FC874040.

Whereas, this vehicle will be replaced with a 2015 Dodge Durango (Res. 2015-223); and,

Whereas, this vehicle will be sold to a salvage buyer and the funds returned to the insurance company (MCIT).

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff is authorized and directed to dispose of a 2015 Dodge Durango bearing VIN #1C4RDJFG0FC874040.

Be it Further Resolved by the Wabasha County Board of Commissioners that: the funds received from the salvaged buyer be directed to our insurance company, MCIT.

Resolution No: 2015-223

Whereas, the Wabasha County Sheriff's Office is requesting to purchase one (1) 2015 Dodge Durango at a cost of $27,039.00 per attached quote from Adamson Motors of Rochester, MN, and;

Whereas, this vehicle is a replacement purchase due to a traffic crash that occurred on September 22, 2015 in reference to Wabasha County Sheriff's Office ICR 15-4933 and MCIT claim #15AL0432 involving a 2015 Dodge Durango bearing VIN #1C4RDJFG0FC874040 and;

Whereas, the money for the purchase of this vehicle, accessories, installation, and licensing/title fees will be paid from Insurance proceeds.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Auditor is authorized to issue an Auditor's Warrant for the purchase of one (1) 2015 Dodge Durango from Adamson Motors of Rochester, MN.

Be it Further Resolved by the Wabasha County Board of Commissioners that the total cost for the vehicle, accessories, installation, and licensing/title fees will not exceed the insurance proceed payment amount of $39,434.17.

Be it Further Resolved by the Wabasha County Board of Commissioners that funding of the purchase for this vehicle, accessories, installation, and licensing/title fees will come from Insurance proceeds.

Resolution No.: 2015-224

Whereas, The Minnesota Judicial Branch is releasing the eCourtMN initiative to allow non-court governmental agencies to have access to court documents, efiling, documents and communication via an Internet-based program.

Whereas, Wabasha County Probation will be eventually required to submit documents through this online system and participation in this process will improve efficiency.

Whereas, In order to access this system, Wabasha County Probation must sign the Master Subscriber Agreement for Minnesota Court Data Services.

Now Therefore, Be It Resolved that the Wabasha County Board of Commissioners approves and authorizes Traci L. Green, Wabasha County Probation Director, to sign the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies.

Resolution No.: 2015-233

Whereas, The Minnesota Judicial Branch is releasing the eCourtMN initiative to allow non-court governmental agencies to have access to court documents, efiling, documents and communication via an Internet-based program.

Whereas, Wabasha County Sheriff's Office will be required to submit documents through this online system and participation in this process will improve efficiency.

Whereas, In order to access this system, Wabasha County Sheriff's Office must sign the Master Subscriber Agreement for Minnesota Court Data Services.

Now Therefore, Be It Resolved that the Wabasha County Board of Commissioners approves and authorizes Rodney L. Bartsh, Wabasha County Sheriff, to sign the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies.

Adopted Unanimously

Presentation – SELCO/Plainview Library Update by Alice Henderson, Director.

Discussion – Highway 15 Public Meeting

GOIHL - SPRINGER

Resolution No.: 2015-225

Whereas, a cost allocation plan is necessary to recover indirect costs expended on behalf of programs of the US Department of Health & Humans Services, and

Whereas, the County has contracted with GMG, Inc to prepare the required cost allocation plan, and

Whereas, plan year 2014 was the final year of the agreement with GMG, Inc for cost plan services.

Now Therefore, Be It Resolved, that the Wabasha County Board of Commissioners hereby approves extending the agreement for an additional three (3) years at a fixed annual amount of $4,750 for each plan year.

Adopted Unanimously

SPRINGER - WOBBE

Resolution No.: 2015-226

This Agreement ("Agreement") between the County of Wabasha Minnesota ("County") and the Regents of the University of Minnesota on behalf of its Extension unit, 240 Coffey Hall, St. Paul, Minnesota, 55108 ("University") is effective January 1, 2016, and supersedes and replaces any and all current or existing agreements relating to Extension and its programs that may exist between the County and University.

The term of this Agreement shall be three (3) years, beginning on January 1, 2016 and ending on December 31, 2018, unless earlier terminated as provided in paragraphs 8 and 9.

Whereas, Minn. Stat. §38.34 authorizes a Board of County Commissioners to incur expenses and spend money for County Extension work; and

Whereas, the money set aside and appropriated by the County Board in the County Extension Fund may be paid out by orders of the University's Director of Extension, or the Director's designee, as identified in Minn. Stat. §38.36, Subd. 3; and

Whereas, Minn. Stat. §38.37 provides that Extension educators must be employed according to University personnel procedures and must be University employees; and

Whereas, it is the intention of the County and University that the University shall provide Extension services on behalf of the County in exchange for considerations as detailed herein.

Now Therefore, in consideration of the mutual undertaking and agreements contained within this Agreement, the County and University hereby agree as follows:

1. In accordance with Minn. Stat. §38.37 County desires to augment University's state-wide Extension programs. The programs that the County will augment are detailed in Table A below.

Table A
Program FTE 2016 Price FTE 2017 Price FTE 2018 Price
4-H Program Coordinator 1.00 $68,881 1.00 $70,431 1.00 $72,192
Total 1.00 $68,881 1.00 $70,431 1.00 $72,192

2. County recognizes that University costs for supporting these positions may increase from year to year. The costs payable for these positions are reviewed by the Association of Minnesota Counties' ("AMC") Extension Committee and University's Extension central administration, at which time the parties will agree on an appropriate inflation factor for the coming year(s). Unless County and University otherwise agree, the inflation factor will be as agreed to by AMC and University.

3. Based on the County's funding commitment, University will be responsible for providing salary & fringe benefits for the positions, enhanced programming from regional extension educator staff, program supervision, travel (mileage, meals, and lodging), in-service training within program area, payroll, and accounting services.

The County agrees to provide local support in the form of office space, telephone, computer, network connections for email and other communications, software, support staff and other general office supplies. The University will recommend technology needs and other office standards. Nevertheless, the level of availability and type of such support will be determined by the County.

4. University will bill the County on a quarterly basis and the County will submit payment within 35 days of receipt of the bill. The total annual amount to be paid by the County shall be paid in four equal quarterly payments.

5. As vacancies occur, and if the County and University agree to continue to support the desired program and position, University will hire new personnel with involvement and concurrence of the County Extension Committee. The County will not be billed for a position during the time that position is vacant.

6. The University will complete an annual performance evaluation of each University Extension employee working in the County and supporting the programs identified in paragraph 1. The County Extension Committee will have the option to provide input to University on such evaluation. The University in accordance with University personnel guidelines will determine salary adjustment of each University Extension employee.

7. Annually, the County Extension Committee, in coordination with University, will be responsible for approving the County Extension educational programming and services, as provided for in Minn. Stat. §38.34. The parties acknowledge that County extension educational programming includes University's Nutrition Education Program educational programming.

8. Nothing in this Agreement precludes the County or University at any time during the term of this Agreement from requesting a modification of the County Extension program, including an adjustment of the number of University Extension personnel working in the County. The County or University will provide a minimum of 90 days' notice if either party desires a change in programs that results in a decrease in the staffing or funding level, and both parties agree to enter into good faith discussions to address such request.

9. If University or the County in good faith determines that funding is no longer available to support the programs or positions providing services locally, either party may terminate this Agreement. Termination of the Agreement in its entirety requires a minimum of 90 days prior notice. Notice shall be dated and provided in writing to the parties listed below as the contacts for this Agreement.

If to County: Chair, County Board of Commissioners, Wabasha County, 625 Jefferson Avenue, Wabasha, MN

55981. If to University: University of Minnesota, Minnesota Extension, Attn: Director of Field Operations,

240 Coffee Hall, 1420 Eckles Ave., St. Paul, MN 55108, Facsimile: 612 625-6227, Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

10. Each party agrees that it will be responsible for its own actions and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party or the results thereof. The County's liability is governed by the provisions of Minn. Stat. Chap. 466 and other applicable laws. The University's liability is governed by the provisions of the Minnesota Tort Claims Act, Minn. Stat. §3.736 and other applicable law.

11. Pursuant to Minn. Stat. §16C.05, Subd. 5, the University agrees that County, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of relating to this Agreement. University agrees to maintain these records in accordance with applicable law.

12. All data collected, created, received, maintained, or disseminated for any purposes by the activities of University because of this Agreement is governed by the Minnesota Government Data Practices Act, Minn. Stat. Chap. 13, as amended, the Minnesota Rules implementing such Act now in force or as adopted, as well as Federal Regulations on data privacy.

13. The University is committed to the policy that all persons shall have equal access to its programs, facilities, and employment without regard to race, color, creed, religion, national origin, sex, age, marital status, disability, public assistance status, veteran status, sexual orientation or other classifications protected by state or federal law. In adhering to this policy, the University abides by the Minnesota Human Rights Act, Minnesota Statute Ch. 363A; by the Federal Civil Rights Act, 42 U.S.C. 2000e; by the requirements of Title IX of the Education Amendments of 1972; by Sections 503 and 504 of the Rehabilitation Act of 1973; by the Americans With Disabilities Act of 1990; by Executive Order 11246, as amended; by 38 U.S.C. 2012, the Vietnam Era Veterans Readjustment Assistance Act of 1972, as amended; and by other applicable statutes and regulations relating to equality of opportunity.

Adopted Unanimously

SPRINGER - HALL

Resolution No: 2015-227

(SWIFT Contract/PO Number 98946 – PO #3000083637 & #3000083746)

Whereas, the Wabasha County Sheriff's Office is requesting to participate in the 2015-2017 Fiscal year Off-Highway Vehicle Enforcement Grant Program; and

Whereas, the Sheriff's Office has received the 2015-2017 contract which needs to be approved and signed by the Sheriff, County Auditor or County Administrator and County Board Chairperson; and

Whereas, the Sheriff requests the approval and signing of the 2015-2017 Off-Highway Vehicle Enforcement Grant by the County Administrator and Chairman of the County Board.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the 2015-2017 Off-Highway Vehicle Enforcement Grant is hereby approved and authorizes it's signing by the County Administrator and Chairman of the County Board.

Adopted Unanimously

SPRINGER - KEY

Resolution No: 2015-228

Whereas, the Wabasha County Sheriff's Office is requesting to purchase a Backup Generator Replacement at a cost of $6,650.00 from Himec Mechanical; and

Whereas, the current generator has failed and a replacement is urgently needed. Parts can no longer be found for repairs; and

Whereas, the money for this purchase will come out of unallocated reserve within the capital equipment fund; and

Whereas, the current generator bearing serial #3858680 and fixed asset tag #010801 will be properly disposed;

Whereas, the annual maintenance cost will be budgeted under the 911 fund (01-290) in the future.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff is authorized to purchase a Backup Generator Replacement at a cost not to exceed $7,000; and,

Be it Further Resolved by the Wabasha County Board of Commissioners that funding of these purchases will come out of unallocated reserve within the capital fund.

Be it Further Resolved by the Wabasha County Board of Commissioners that the current generator bearing serial #3858680 and fixed asset tag #010801 be properly disposed.

Adopted Unanimously

GOIHL – SPRINGER

Resolution No: 2015-229

Whereas, the Wabasha County Sheriff's Office is requesting to upgrade the 911 phone system from Windows XP to Windows 7 Software Operating System at a cost of $149,400 per attached quote from EmergiTech, Inc., and;

Whereas, the money for the purchase of this upgrade will come from capital funds authorized and budgeted for in 2015 in the amount of $105,070 and the remaining $44,330 will come from unallocated reserve within the capital fund.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff is authorized to purchase the upgrade to the 911 phone system from Windows XP to Windows 7 Software Operating System from EmergiTech, Inc. at a cost not to exceed $150,000; and,

Be it Further Resolved by the Wabasha County Board of Commissioners that the funding of this upgrade purchase

will come from capital funds authorized and budgeted for in 2015 in the amount of $105,070 and the remaining amount will come from unallocated reserve within the capital fund.

Adopted Unanimously

SPRINGER - KEY

Resolution No.: 2015-230

Whereas, Current high quality aerial imagery is vital for emergency response, tax assessments, planning and zoning, land document recording, and Geographic Information Systems accuracy;

Whereas, Wabasha County no longer has current high quality aerial imagery as the most recent imagery was flown in 2008, prior to several flood events, as well as development that has occurred over the past 7 years;

Whereas, Pictometry is a well established and well respected provider of aerial ortho-imagery and oblique imagery currently contracting with 58 other Minnesota Counties;

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that authorize and enter into a 6 year-contract with the Pictometry International Corp and MCCC, with the understanding that this contract may be terminated after 3 years if additional funding is not available.

Nay: Goihl

Adopted

GOIHL - KEY

Resolution No.: 2015-231

Whereas, due to unforeseen circumstances, the position of Chief Deputy for the Wabasha County Sheriff's Office has become temporarily vacant; and

Whereas, the County Sheriff and County Administrator have identified the need to keep the position filled; and

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners authorizes the County to work with the City of Wabasha and their Chief of Police to provide Chief Deputy services to the County. Remuneration in the amount of $125.00 a week payable either to the City or the Chief of Police is also authorized. This agreement will remain in place until the position is filled in a permanent manner or terminated by the County Administrator.

Adopted Unanimously

SPRINGER - KEY

Resolution No.: 2015-232

Whereas, Minnesota Statutes authorizes the County to buy and hold real property; and

Whereas, Wabasha County has determined that it would like to purchase a parcel of real property located at 105 North 8th St., in Lake City Minnesota, 55041, legally described as follows: See Exhibit "A"

Whereas, the public purpose for the building would be to serve as a Highway Shop for the Wabasha County Highway Department; and

Whereas; the purchase price for the parcel of real estate will be $300,000, a price commensurate with the market value of the property and is reflective of the recently updated appraised value.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners authorizes the purchase of real property described on the attached Exhibit A for the price of $300,000.

Adopted Unanimously

Discussion – Soil & Water Conservation District funding.

Commissioners reported on meetings they attended.

HALL - SPRINGER

Motion to adjourn.

Adopted Unanimously

Agenda for this meeting

Video 1 of 1 (Direct)

 

Free Joomla template design by Joomlage.com