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Minutes September 22, 2015 HS

Wabasha County Human Services Board

Meeting of September 22, 2015

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 10:15 AM, September 22, 2015 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.

The following members were present: Commissioners Hall, Springer, Wobbe and Key.

Key /Wobbe
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda

Adopted Unanimously.


Wobbe/Springer
WHEREAS, the Minutes of the August 25, 2015 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


Wobbe/Springer
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 8/25/15 through 09/22/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 08/25/15 through 09/22/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 8/25/15 through 9/22/15 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for  8/25/15 through 09/22/15 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

SPECIAL PRESENTATION

Leota Lind, South Country Health Alliance CEO updated the board on activity within Wabasha County and the organization.  She handed out the 2015 report to counties which contained overall organization statistics as well as a separate Wabasha County highlights sheet for 2015.  Wabasha County saw a 64% increase in enrollment in 2014.  She reported that they were excited to see that in Wabasha County there was a 15% increase in the primary care visits and a decrease in Emergency Room visits. 

Leota also updated the Board on the current status of SCHA and the mediation process for re-procurement.  It is expected that the final decision from the mediation panel and the DHS commissioner will be released by Oct. 1, 2015

Key/Wobbe
WHEREAS, in the matter of the appeal of assessed parental fees considered by the Wabasha County Human Services Board in the amount of $272.00 for client number 2104-74;

BE IT RESOLVED, that the resolution as recommended by the Director of Social Services is hereby approved.

Adopted Unanimously

Springer/Key
Whereas, Minnesota Statutes, section 256J.626, subdivision 4, requires counties to have a Biennial Service Agreement approved by the Minnesota Department of Human Services to receive consolidated funds for the Minnesota Family Investment Program (MFIP); and

Whereas the current MFIP Plan expires on December 31, 2015; and 

Whereas, the purpose of the agreement is to provide the Minnesota Department of Human Services with information about services and strategies to meet state established outcomes with the goal of increasing the economic stability of low income families served with consolidated funds; and

Whereas, the agreement will give the Minnesota Department of Human Services a comprehensive assessment of current efforts; insight into what types of assistance are needed; and information on new strategies to better serve program participants; and 

Whereas, the law requires the county to allow a period of no less than 30 days for public comments on the contents of the agreement; and

Whereas, the Director and Income Maintenance Supervisor recommend approval of the 2016-2017 County MFIP Biennial Plan;

Now, therefore be it resolved by the Wabasha County Human Services Board, the 2016-2017 County MFIP Biennial Plan is hereby approved, effective January 1, 2016 through December 31, 2017.   

Adopted Unanimously


DISCUSSION and INFORMATIONAL ITEMS

A. SCHA Procurement process

See Special Presentation notes

B. EDMS Update
John reported that the regional directors had approved a final draft for the EDMS contract.  It will be brought forward at the October Human Services Board Meeting for consideration.

C.  Regional Contract Management MOU
John reported that at the September Region 10 Director's Meeting that a memorandum of understanding was approved to extent the regional contract manager contract for 2016.

D. Regional Bonding/Theft Coverage
John reported that the regional contract manager is recommending that all counties change their boilerplate language regarding theft/bonding coverage in purchase of service agreements from a minimum of $50,000  to $15,000 for providers whose services involve handling client funds or personal property.  Since many regional providers have contracts with multiple counties, the contract manager would like to see all counties use the same minimums.  John reported that he discussed that matter with the County Attorney's Office and that they had no concerns with the proposed change.  The Board gave consensus to adopt the recommended changes.

E. River Oaks Meeting with New Owner 
John reported that he and Lisa McNally, Tammy Fielder, Judy Charpentier and Jill Schmidt met with the new owner of the River Oaks facility in Lake City, Chris King, to discuss Group Residential Housing contracts and tour the facility.

F. Viewing of Social Services Bills
John and fiscal supervisor, Nicole Moline, discussed the reviewing of Social Services bills with the Board and whether any changes to the current process were warranted.  After discussion, no changes to the current process were instituted.

G. PHS and SS Miscellaneous: 
Judy informed the Board that Public Health was awarded  a $135,447 SHIP grant for November 1, 2015 thru October 31, 2016.  Consensus of the Board was to accept the grant, Judy will bring this recommendation forward to the County Board.

John reported that Wabasha, Goodhue, Houston and Mower counties were regionally awarded a SNAP Employment & Training grant of $84,000 with an additional $3,024 for support services for 10/01/15 – 09/30/16.  This has been an ongoing collaborative effort between the counties to offer employment services at Workforce Development to SNAP clients.  Lisa McNally anticipated being able to serve 178 clients regionally with this grant.

John reported that if the previously discussed case aide position is ultimately not filled he will needed to resubmit an addendum to the current Vulnerable Children and Adult plan.   John also reported that there has been some regional discussion involving on call status in child protection.  The  new child protection guidelines will require all counties to demonstrate a 24 hour response capacity by the end 2016.

Adjourn
Wobbe/Key

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:20 AM to recess this meeting until 1:00 p.m. on October 27, 2015.

Adopted Unanimously.

Agenda for this meeting

 

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