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Minutes October 27, 2009 HS

 

Wabasha County Human Services Board
Meeting of October 27, 2009

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., October 27, 2009 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Dwelle, Hall, Norman, Riester, and Windhorst. Absent: None

WINDHORST – NORMAN

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.

Adopted Unanimously.

RIESTER-HALL

WHEREAS, the Minutes of the September 22, 2009 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

RIESTER-HALL

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 09/22/09 through 10/26/09 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 09/22/09 through 10/26/09are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 09/22/09 through 10/26/09for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 09/22/09 through 10/26/09 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

WINDHORST – HALL

Whereas, Wabasha County and the Workforce Development, Inc. have maintained a contractual relationship for many years in the provision of employment and training services; and

Whereas, Wabasha County wishes to continue purchasing of employment and training services Workforce Development, Inc. for our clients receiving Food Support; and

Whereas, the proposed contract for the State Fiscal year and the Federal Fiscal year total $580 employment and training services;

Now, therefore be it resolved, the Wabasha County Human Services Board approves a contract between Wabasha County and Workforce Development, Inc. in the amount of $580 for Food Support employment and training services. This contract will expire at the end of the Federal Fiscal year 2010 and State Fiscal year 2010 for the respective funds.

Approved Unanimously

WINDHORST – RIESTER

Whereas, the Public Health Services Department has been providing basic inspection, licensing and regulation services to providers of food, beverage and lodging establishments, pools and related facilities, youth camps, manufactured home parks and recreational camping areas; and

Whereas, the Human Services Board has been presented the option to participate through a delegation agreement with the Minnesota Department of Health to continue same services; and
Whereas, should the County not wish to provide this service, the State would take on the necessary duties; and

Whereas, the Director of the Wabasha County Public Health Services Department recommends entering into the delegation agreement as a cost effective method to provide the best service to our county residents;

Now therefore be it resolved, the Wabasha County Human Services Board approves participating in a delegation agreement with the Minnesota Department of Health regarding inspection and licensing of regulated establishments and enforcement of the applicable laws for the purpose of preventing and abating public health risks.

Adopted Unanimously.

NO MOTION

Wabasha County has been notified by the Department of Human Services (DHS) that we are not meeting the maintenance of effort spending target in the area of mental health services. A corrective action plan has been submitted to DHS outlining a few potential opportunities to increase our annual spending on mental health services. DHS will inform the County if the corrective action plan is acceptable. If not, a revision of the plan will be considered. To meet the Statutory level, Wabasha County will need to spend approximately $600,000 per year on mental health services. During the last few years there has been a significant drop in the number of children needing residential treatment. This reduction in placement has led to our inability to reach the MOE spending target.

HALL – RIESTER

Whereas, the Public Health Services (PHS) Department has made application for Emergency Response grant funds (phase I and II), and
Whereas, Wabasha County PHS has now received notification of the Phase III award to the Emergency Response Grant; and

Whereas, the Director of Public Health Services has recommended acceptance of these grant funds;

Now therefore be it resolved, the Wabasha County Human Services Board approves acceptance of the Emergency Response Grant funds, totaling $62,713. These funds will be used to help offset expenses related to operating H1N1 flu clinics.

Adopted Unanimously.

RIESTER – NORMAN

Whereas, the Wabasha County Public Health Services has previously applied for, and received, funding for the Medical Reserve Corp; and

Whereas, the Director of Public Health Services has advised there is another grant cycle open in which the County might receive $5,000 to continue funding of the Medical Reserve Corp; and

Whereas, the Director of Public Health Services is recommending the County make application for these funds;

Now, therefore be it resolved, the Wabasha County Human Services Board approves the application to receive $5,000 in grant funds to support the Medical Reserve Corp.

Adopted Unanimously.

NORMAN - RIESTER

Whereas, the Federal government is supplying H1N1 vaccine to local medical providers throughout the country; and

Whereas, the vaccine is being provided at no charge to the receiving medical provider/facility; and

Whereas, the Director of Public Health Services will be receiving the H1N1 vaccine for distribution and has recommended residents not be charged an administrative fee for the vaccination of individuals;

Now, therefore be it resolved by the Wabasha County Human Services Board the H1N1 vaccinations will be administered by PHS staff without an administrative charge to the individual receiving the vaccination.

Adopted Unanimously.

DISCUSSION and INFORMATIONAL ITEMS

Introduction of New Employees
Jim Glimpse, Dawn Robinson and Elizabeth Burkhardt were introduced to the Human Services Board.

Environmental Health Services Report
Susie West reported she has been working on the delegation agreement (approved earlier), working on ordinance updates and working with restaurant owners to answer questions. There has been 1 new restaurant opening in Wabasha this month, and a few calls coming from current owners asking for guidance on their business. Darrin Thompson indicated the number of septic inspections has been lower this month due to the wet weather. Permits are coming in at about the same number as last year.

H1N1 Update
Barton shared information on an upcoming vaccination clinic to be held at the PHS office on October 30th. The target population for this vaccination is children ages 6 months through 4 year old and caregivers of infant under 6 months. Public notice will be provided in the local newspapers.

As PHS receives additional shipments of vaccine, those target groups will be identified and the vaccinations offered to those specific target groups. It could be months before there is enough vaccine available for Wabasha County residents.
Wabasha County PHS will also be offering to go into each county school to administer the vaccine as it becomes available. This is a voluntary vaccination for children ages 5 years to 18 years. The vaccine is offered free of charge.

South Country Health Alliance
Board members discussed the evolving role of our Community Resource Management Team (CRMT) to that of a Connector. The changing role has been promoted by SCHA staff. In the business model for SCHA, the positions would be contracted with counties or SCHA employees. The Connector would work under the guidance of SCHA, with limited or no county duties.

Unanswered questions remain as SCHA continues moving forward with this transition.

Social Services 3rd Quarter Budget Report
Moline provided an update on the expenses to Social Services through the first 3 quarters of 2009. Overall, the budget continues to look reasonable. The second half tax settlement has been received (revenue) to our accounts. Corrections expenditures are within $10,000 of the entire budget cycle and will likely exceed the budgeted amount this year. The Social Services cash balance as of September 30th: $2,302,948.41.

Social Services Unit Update
Hitz provided a handout for the Board that shows the number of intakes, cases open and information on placements. There is an increase in the number of intakes and cases during September, due to the mental health case management responsibilities the County is now completing. 2008 Human Services Cost Effectiveness Report This informational report was tabled until the November meeting.

Social Services Redesign
The redesign efforts in SE Minnesota were on the agenda at the October 26th Regional AMC meeting. Smith reminded the Board of the areas under consideration and how quickly some of the committees are now moving forward. As recommendations move forward, each county will need to determine their individual participation level. Also, conversations should begin on the consolidation of other county-delivered services.

2010 – 2011 MFIP/CCSA Plan
The 2010-2011 MFIP/CCSA Plan has been submitted to the Department of Human Services. A copy of this document was provided to the Board members. The staff at DHS is now reviewing the plan with an expectation any necessary changes will be communicated to the County in the near future with final approval of the Plan by DHS in December.

RIESTER – HALL

Being no further business to come before the Board, motion was made and duly carried at 10:54 a.m. to recess this meeting until 9:00 a.m. on November 24, 2009.

Adopted Unanimously.
Agenda for this meeting

 

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