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Minutes September 28, 2010 HS
Wabasha County Human Services Board
Meeting of September 28, 2010
The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., September 28, 2010 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.
The following members were present: Commissioners Dwelle, Hall, Norman, Riester, and Windhorst. Absent: None
WINDHORST – HALL
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with one change: Topic of Beacon Grant was dropped and Emergency Response Activities was added.
Adopted Unanimously.
RIESTER – DWELLE
WHEREAS, the Minutes of the August 24, 2010 meeting have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
RIESTER – DWELLE
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 8/24/10 through 9/27/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 8/24/10 through 9/27/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 8/24/10 through 9/27/10 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 8/24/10 through 9/27/10 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
RIESTER – DWELLE
Whereas, Wabasha County has established a parental fee, based upon full cost of treatment services paid by Wabasha County; and
Whereas, the family requested a review/appeal of the fee determination; and
Whereas, the Collections Officer has met with the family and reviewed the parental fee and is recommending a lesser fee based upon full disclosure of the family’s financial information; and
Whereas, the Director of Social Services recommends approval of the recommendation of the parental fee, suggested by the Collections Officer;
Now, therefore be it resolved by the Wabasha County Human Services Board to approve a reduction in the fee determination for Gerald and Brandi Richardson. Their monthly fee will be set at $349.40 for Mr. Richardson and $206.29, effective August and moving forward while their child is in care, in accordance with their income and the County’s fee schedule.
Approved Unanimously
NO ACTION The fee appeal of Ms. Heidi Krismer was reviewed as a follow-up to the August meeting. After discussion, the Board chose not to act upon the request by Ms. Krismer, which then means the fee adjustment as determined by the Collections Officer remains in place. At this point, about $1,700 is due to the County and will be paid as arranged between the Collections Officer and Ms. Krismer. NO ACTION Representatives from the Wabasha County Funeral Directors were present to request revisions in the County Burial Policy. The change suggested was to incorporate the policy currently in effect for Olmsted County, which also would include an increase in the rate for burials. Board members requested this item come back to the October Board meeting for further consideration with a revised County Policy ready for discussion and/or action. The Funeral Directors requested to be kept informed of proposed changes and allow time for their input.
WINDHORST – HALL
Whereas, the Department of Social Services has a number of foster children who will likely continue in foster care, or enter foster care during the Christmas Holiday; and
Whereas, the Department of Social Services recommends the same reimbursement for gifts to children in foster care this year;
Now therefore be it resolved, the Wabasha County Human Services Board approves a reimbursement of not more than $50.00 per child to foster parents for the purchase of Christmas gifts. Reimbursement to foster parents will be made when proper receipts have been received by the Department.
Adopted Unanimously.
RIESTER – DWELLE
Whereas, the Minnesota Department of Human Services, acting through its Department of Human Services, Alcohol and Drug Abuse Division (hereinafter State) and the County of Wabasha, 411 Hiawatha Drive East, Wabasha, MN 55981 (hereinafter Pilot County), witnesseth that:
Whereas, the State is authorized by Minnesota Laws 2010, Chapter 376 Section 1 to approve and implement: Chemical Health Care Home Pilot Services, and,
Whereas, Wabasha County has previously entered into a Cooperative Agreement with Olmsted County, the fiscal agent for the Chemical Health Care Home Pilot Project for the counties of SE Minnesota and represents that it is duly qualified and willing to perform the services set forth in the County Grant Contract; and
Whereas, the State is empowered to enter into contracts for provisions of chemical dependency services for the treatment of chemical dependency or prevent further chemical abuse; and
Whereas, the State is permitted to share information with the Pilot County in accordance with Minnesota Statute, section 13.46, and
Whereas, the Pilot County agrees to comply with the provisions of Minnesota Statutes 254A.07, relating to coordination of local programs;
Now, therefore be it resolved, the Wabasha County Board of Commissioners approve the participation of Wabasha County as a Pilot County in the Chemical Health Care Home Pilot Services in Southeastern Minnesota. This Resolution further authorizes the Social Services Director and the Wabasha County Attorney to execute the Grant Contract with the State.
Approved Unanimously
DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report
Darrin Thompson reported much of his time is going toward the testing of wells, as a result of the recent flooding. The Department has received 100 water test kits that can now be distributed to the community. Discussion included how the wells are tested, where the distribution centers would be most effective, and procedures for checking wells.
Emergency Response Activities
Judy Barton shared information on the activity from Public Health Services regarding the recent flooding. National Red Cross First aid response needed at shelters and during the past weekend Tetanus and diphtheria vaccinations administered on 9/27
Public Health Services and Social Services staff each responded to a call for assistance from the Wabasha-Kellogg Schools following a fatal accident. The W-K schools have a plan for traumatic incidents that was followed. PHS and SS staffs were in classrooms to meet with students and teachers as needed. SS staff will continue to be available if mental health issues arise. PHS staff is now more focused on the flood victims and needed assistance by those affected.
Human Services Redesign Update
Terry Smith reported the first (of three) stakeholder meetings were held on September 27th, involving about 100 persons. Due to flooding throughout the region, the anticipated attendance was lower.
The stakeholder meetings will help the Design Team and Steering Committee pull together a model of service delivery for SE Minnesota. Suggestions on how the service delivery could be improved will be shared with the Design Team. The follow-up stakeholder meetings will help with reactions to proposed service delivery models. The timeline calls for all work to be completed in December, allowing time to develop a plan of action to share with Legislators and County Commissioners.
Temporary Financial Worker Hire Update
The temporary Financial Worker is now in the office 3 days per week. Her efforts have been a huge help in maintaining workflow. Treatment continues on our ailing employee, and hours of work are difficult to schedule. This item will come back to the October Board for further updates. Smith also mentioned Lisa McNally, Supervisor, broke her ankle with flood clean-up work and is currently out of the office.
PHS/SS Miscellaneous
Judy Barton reported the Department is gearing up for the administration of seasonal flu shots. County staff will have their first opportunity to get the flu shot on October 7th. Employees should bring along their insurance cards. PHS is also setting up vaccinations for students in the local schools. A supply of vaccine is expected to arrive soon from the Minnesota Dept. of Health, for this purpose.
Smith and Barton reported on the potential use of South Country Health Alliance (SCHA) funds by the County. Approximately $168,000 remains in the account and Auditors have requested a plan be developed for the use of the funds. A handout provided to the Board showed potential expenditures in 2 areas; equipment purchases and programming expenses. Board members questioned the financial stability of SCHA and whether it would be prudent to maintain an amount should the County need to payback funds?
DWELLE- WINDHORST
Being no further business to come before the Board, motion was made and duly carried at 10:54 a.m. to recess this meeting until 9:00 a.m. on October 26, 2010.
 

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