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Minutes January 5, 2010
Wabasha County Board of Commissioners
Meeting of January 5, 2010
The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Services Building, in the City of Wabasha, Minnesota on Tuesday, January 5, 2010 at 9:00 a.m. The meeting was called to order by County Administrator Dave Johnson. Election of Board Chairperson (Tom Dwelle) and Vice Chairperson (Merl Norman).
Motion to elect Tom Dwelle to Board Chair by Commissioner Riester, motion seconded and passed unanimously. Motion to elect Merl Norman to Vice Chair by Commissioner Riester, motion seconded and passed unanimously.
The following Commissioners were present: Windhorst, Dwelle, Riester, Norman and Hall.
HALL - DWELLE
Motion to approve the agenda.
Adopted Unanimously
Commissioners reported on meetings they attended. Administrator’s Update: Township Officers Meeting will be held February 23 in Millville. January 25 meeting in St. Charles, District 9 AMC There was no public comment during the public forum.
HALL - NORMAN
Motion to approve the consent agenda including the following: Claims Meal Vouchers SSIS Claims Minutes: December 22, 2009 -- Motion by Hall to table failed due to lack of a second. Accept Donations: $25 from Wabasha Combined Drive to Veterans Service Office; $200 from St. Mark’s Episcopal Church and $426.70 from Wabasha Combined Drive to Youth Link Mentorship Program; $450 to the Sheriff’s Office from an anonymous donor.
Adopted Unanimously
RIESTER -
Resolution No.: 2009-228
Whereas, the Wabasha County Courthouse has not been in compliance with ADA requirements since the inception of the Americans with Disabilities Act, and;
Whereas, 25 years ago the Wabasha County Board of Commissioners committed to make all Wabasha County facilities ADA accessible, and;
Whereas, the County has the opportunity to consolidate offices and services in the Courthouse and Services Building, at the same time divesting ourselves of the expense of maintaining the Public Health building, and;
Whereas, the Wabasha County Board in 2002 allocated $350,000 to be used for ADA compliance in the Courthouse, and;
Whereas, for the wellbeing of our citizens and employees it is financially prudent to invest this money in making the Courthouse ADA compliant, as the savings from maintaining the Public Health building can pay for the ADA compliance project in a relatively short period of time, allowing the County to replace the allocated funds currently in our reserves, and;
Whereas, this consolidation of offices and services can only be accomplished by approving and implementing the elevator option as bid, and;
Whereas, the bids for this project came in slightly less than anticipated.
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that Option 1 (Elevator and first floor ADA restroom) and Alternate 2 (Second Floor ADA restroom) be approved.
Died due to lack of a second.
WINDHORST - RIESTER
Resolution No.: 2010-001
Whereas, the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2010; and
Whereas, the Wabasha County Board of Commissioners desires to open the sealed bids on Tuesday, January 5, 2010; and
Whereas, three bids were received; the Lake City Graphic, The Plainview News and The Wabasha County Herald; and
Whereas, The Plainview News is the apparent low bidder of $9.45 per standard advertising unit (SAU).
Now therefore be it resolved by the Wabasha County Board of Commissioners hereby accepts the bid of the Plainview News as the “legal County newspaper,” to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2010.
Adopted Unanimously
RIESTER - HALL
Resolution No.: 2010-002
Whereas, the Wabasha County Board of Commissioners approved a resolution on the disposal and disposition of excess equipment, adopted December 6, 2007, and
Whereas, the County Auditor/Treasurer is asking for approval to remove from the fixed assets inventory one model M-100 precinct counter, valued at $5,700 and one assisted voting machine, valued at $5,900, and
Whereas, this election equipment is being given to the city of Bellechester and Chester Township as part of the county equipment election plan, and
Whereas, this election equipment is currently being used as back-ups for the county, the county will now have one M-100 and two assisted voting machines as back-ups.
Now therefore be it resolved by the Wabasha County Board of Commissioners hereby approves the Auditor/Treasurer’s request for the removal of said election equipment from the Wabasha County fixed assets inventory as excess equipment.
Adopted Unanimously
RIESTER - NORMAN
Resolution No.: 2010-003
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2010 the payment for necessary express, freight, telephone, water, light, e-bay, emergency car repairs and other utility charges to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2010 the payment for sales tax and fees and fines due to other government, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.
Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2010 at the same level as the 2010 IRS mileage rate; and Be It Further Resolved, that if an employees uses a personal vehicle without receiving department head approval, they will be reimbursed at $.17 less than the IRS mileage rate.
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and Be It Further Resolved, that Sheriff Rodney Bartsh shall be custodian of said fund. The amount of the fund shall not exceed $100.00.
Be It Resolved, that the Wabasha County Board of Commissioners hereby grants to Deb Koenig, Wabasha County Finance Officer, the authority to designate depositories of Wabasha County funds, pursuant to Minnesota Statute 118A.01 subd. 1.
Whereas, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and Whereas, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments, Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $5.00 for services of any kind. Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $5.00 and to process the document or transaction regardless of the deficiency.
Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2010, at $8.00 for breakfast, $10.00 for lunch and $15.00 for dinner.
Whereas, the County Auditor/Treasurer’s Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes, Be It Resolved, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.
Be It Resolved, that any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository. No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes Jerry Leisen and Deb Koenig to open any deposit or checking accounts, endorse checks and orders for payment of money and withdrawal of funds on deposit with First State Bank of Wabasha.
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,000 to replenish the change fund.
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes and requests that Jerry Leisen, Wabasha County Auditor/Treasurer, and Deb Koenig, Finance Officer, be named as an authorized signators on negotiable instruments of Wabasha County, provided as necessary that all Countersignatures are present.
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes that the Chairman of the Board, Jerry Leisen, Auditor/Treasurer and Deb Koenig, Finance Director, be named as authorized signators on negotiable instruments of Wabasha County, provided as necessary all Countersignatures are present.
Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2010 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.
Adopted Unanimously
NORMAN - WINDHORST
Resolution No.: 2010-004
Whereas, Wabasha County has designated First State Bank of Wabasha as a depository of its public funds pursuant to Minnesota Statues, Chapter 118A; and
Whereas, Tom Dwelle has been appointed board chair for 2010.
Now therefore be it resolved, that the Wabasha County Board of Commissioners approves Tom Dwelle as an authorized signer at First State Bank and that Dave Windhorst is removed as an authorized signer.
Be it further resolved, by the Wabasha County Board of Commissioners that the following employees and Board Chairman are given specific authority at First State Bank of Wabasha per the attached. (See resolution.)
Adopted Unanimously
HALL - WINDHORST
Resolution No.: 2010-005
Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and agencies; and Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board Member for these organizations and agencies.
Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: 2010 Committee and/or Board appointments/assignments are as follows:
Committee Hall Dwelle Riester Norman Windhorst Staff







Regional Railroad Authority x x x x x
Human Services Board x x x x x
Extension Committee
x
x

Alternate



x
Family Collaborative x




Voting Delegates AMC x x x x x D. JohnsonD. Flesch
Negotiating Committee
x
x

Hiawatha Mental Health Board

x


Alternate


x

Three Rivers Community Action Board



x
Alternate


x

Hiawatha Transit Board



x
Alternate


x

SE Minnesota Water Resources Committee

x


Alternate
x



Restorative Justice

x


Human Services Advisory Board
x



South Country Health Alliance Board


x

Alternate



x
SE Minnesota Emergency Mgmt Board
x



Alternate x




Workforce Development Joint Powers Board
x



Alternate x




Whitewater Watershed Joint Powers Board x




Alternate


x

Law Library Board of Trustees


x

DAC Board

x


Solid Waste Advisory Board
x



Alternate

x


RCDC Committee x




RCDC Alternate


x

Public Safety Communications Task Force
x



Aware Safety Committee
x



Labor Management Committee

x


Many Rivers Juvenile Detention Joint Powers Board


x
T. Green
Alternate
x



Hwy #61 Coalition
x


D. Johnson
Community Health Advisory Board
x


J. Barton
Ex-Officio Planning and Zoning Commission



x
Alternate x




Bike Trail Committee x




Alternate


x

Budget Committee
x
x

Wabasha County/Lake City Planning Board
x

x
Courthouse Space Committee x


x
Justice Center Committee x
x


SMART Committee x




Alternate


x

Drug Court Committee

x x

Zoning Ordinance Committee


x x R. CarlsonD. JohnsonF. Riester
Zumbro Watershed District


x

Alternate



x
Highway Committee x x x x x
SELCO




D. Johnson
Optimization Committee
x

x D. JohnsonD. KoenigJ. BartonD. Flesch
Regional Radio Board
x



Soil & Water Board x


x
High Speed Rail x


x
Adopted Unanimously
NORMAN - HALL
Resolution No.: 2010-006
Now Therefore Be It Resolved that the Wabasha County Board of Commissioners set the following meeting dates for 2010.
Tuesday January 5, 19 and 26, 2010
Tuesday July 6, 20 and 27, 2010
Tuesday February 2, 16 and 23, 2010
Tuesday August 3, 17 and 24, 2010
Tuesday March 2, 16 and 23, 2010
Tuesday September 7, 21 and 28, 2010
Tuesday April 6, 20 and 27, 2010
Tuesday October 5, 19 and 26, 2010
Tuesday May 4, 18 and 25, 2010
Tuesday November 2, 16 and 23, 2010
Tuesday June 1, 15 and 22, 2010
Tuesday December 7, 21 and 28, 2010
Thursday December 2, 2010   Truth in Taxation Mtg.
Adopted Unanimously
RIESTER - WINDHORST
Resolution No.: 2010-007
Whereas, the Wabasha County Board of Commissioners is required by statute to set minimum salaries for elected officials up for election in that calendar year, and;
Whereas, the minimum salary set in 2006 were: Commissioner: $16,707 per year Attorney: $50,000 per year Auditor/Treasurer: $35,000 per year Recorder: $35,000 per year Sheriff: $50,000 per year And
Whereas, it is appropriate to increase this amount after four years.
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the minimum salaries for elected positions in 2010 are as follows: Commissioner: $17,324.68 plus $500 for Board Chair Attorney: $55,000 Auditor/Treasurer: $38,500 Recorder: $38,500 Sheriff: $55,000
Adopted Unanimously
RIESTER -
Resolution No.: 2010-008
Whereas, the Wabasha County Attorney position is currently officially a part-time position even though it is paid as a full time position, and; Whereas, the County Attorney already works as though the position were already a full-time position, and;
Whereas, it is best business practice to have a Full-Time County Attorney.
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that effective January 1, 2010, the position of County Attorney become a full-time position.
Died for lack of a second.
WINDHORST - HALL
Resolution No. 2010-009
Whereas, Wabasha County has an approved Comprehensive Local Water Plan with the State of Minnesota; and
Whereas, Wabasha County has submitted a 2010 work plan and budget that was approved by the Board of Soil and Water Resources (BWSR); and
Whereas, Wabasha County has received a Natural Resources Block Grant (NRBG) grant agreement from the BWSR.
Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that the Chairman is authorized to sign and enter into the NRBG Grant Agreement.
Adopted Unanimously
RIESTER - WINDHORST
Resolution No: 2010-010
Whereas, Wabasha County released a Request for Proposal on November 25, 2009 for Wabasha County Dispatch Workstations and related equipment, and
Whereas, Wabasha County received bids from The Demo Group, Xybix Systems, and Dick Buss and Associates for Wabasha County Dispatch Workstations and related equipment, and
Whereas, Wabasha County set aside funds from the Criminal Justice Center to purchase Dispatch Workstations Furniture and related equipment,
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: Wabasha County commits to the execution of a suitable contract with The Demo Group (Viking Acoustical) not to exceed the sum of $45,000.00 for Dispatch Workstations Furniture and related equipment. Installation of Dispatch Workstation to occur the first quarter of 2010, in the Dispatch room of the New Criminal Justice Center.
Adopted Unanimously
Sheriff Rodney Bartsh came before the Board to request keeping one of the deputies on the road that was scheduled to be laid off in March to temporarily fill the position of Deputy Andy Hamann who was severely injured while on the job on Christmas Day. This would pull one of the deputies out of jailer training and leave a vacancy in the jail. The jailer position will need to be filled from the pool of prior applicants. It was the consensus of the Board to pull the deputy from jailer training to fill the vacancy on the road and to fill the position of jailer from the pool of applicants.
WINDHORST - RIESTER
Resolution No: 2010-011
Whereas, Wabasha County previously authorized transition onto the ARMER radio system, and
Whereas, Wabasha County using Minnesota State purchase contracts as the basis for purchase of said radio equipment, and
Whereas, Wabasha County use 911 funds to purchase, and utilize PSIC grants for reimbursement of costs incurred for said radio equipment,
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: Wabasha County commits to the purchase of said radio equipment for Dispatch and Jail at the Criminal Justice Center, thru the Minnesota State purchase contracts, not to exceed the sum of $90,100.00.
Adopted Unanimously
NORMAN - HALL
Resolution No.: 2010-012
Whereas, Project S.A.P. 079-602-035 – Construct Bridge No. 79546 over the Zumbro River on CSAH No. 2 in Millville, in Wabasha County, with any and/or all Supplemental Agreements, Change Orders or Work Orders, has been completed.
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Wabasha County Auditor/Treasurer be authorized to issue a warrant for final payment to Minnowa Construction, Inc. in the amount of $102,833.13.
Adopted Unanimously
WINDHORST - RIESTER
Resolution No.: 2010-013
Whereas, it is necessary to publish the advertisements for bids for the following project: SAP 079-604-045: Grading and Aggregate Base Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Wabasha County Highway Engineer be authorized to advertise for bids for the above referenced project.
Adopted Unanimously
Dietrich Flesch, County Engineer came before the Board to discuss chloride application on County roads. It was the consensus of the Board to prepare a proposal and project plan to apply chloride to the County Roads the Engineer has chosen.
NORMAN - WINDHORST
Resolution No.: 2010-014
Be it resolved by the Wabasha County Board of Commissioners that Wabasha County designates its Website as the official publication for advertisements for bids of transportation projects.
Adopted Unanimously
HALL - NORMAN
Resolution No.: 2010-015
Be it resolved by the Wabasha County Board of Commissioners that Wabasha County enter into the attached Well Agreement (see resolution) with Dairyland Equipment Services, Inc. aka Dairyland Properties, LLC and authorizes the County Engineer to execute the Agreement.
Adopted Unanimously
NORMAN - HALL
Resolution No.: 2010-016
Be it resolved by the Wabasha County Board of Commissioners that Wabasha County enter into Mn/DOT Agreement No. 95542 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use and maintenance of County State Aid Highway Nos. 6 and 11 as a detour route during the bridge replacement construction and other associated construction to be performed upon, along and adjacent to Trunk Highway No. 63 over an unnamed stream located 0.1 mile south of the junction with Trunk Highway No. 60 in Zumbro Falls under State Project Nos. 7907-13 and 7907 (79006) (T.H. 63=059). It is further resolved by the Wabasha County Board of Commissioners that the County Engineer is authorized to execute the Agreement and any amendments to the Agreement.
Adopted Unanimously
WINDHORST – NORMAN
Resolution No.: 2010-017
Whereas, the Second Amended Joint Powers Agreement sets forth the procedure by which counties may withdraw from South Country Health Alliance, and by which additional counties may be admitted; and
Whereas, under the terms of that Second Amended Joint Powers Agreement, counties wishing to withdraw at the end of 2010, must give notice by December 31, 2009; and
Whereas, South Country Health Alliance has suffered several years of financial reverses, due in large measure to rating decisions by the State, which has failed to reimburse SCHA for the actual costs of care of its Members; and
Whereas, certain counties may be considering withdrawal; and
Whereas, the Board of South Country Health Alliance wishes to afford the Member Counties the greatest opportunity possible to enter into a well-informed decision as to whether to withdraw, without prejudicing the contracting and planning processes for the 2011 calendar year;
Now, Therefore, Be It Resolved that the Board of Directors of South Country Health Alliance recommend to the Boards of SCHA’s Member Counties the following resolution, which, if adopted by two-thirds of those boards, shall constitute the Third Amendment to the Joint Powers Agreement of South Country Health Alliance:
Resolved, by the Commissioners of Wabasha County, that this county approves the further amendment of the Second Amended Joint Powers Agreement of South Country Health Alliance, amending Section 12.1 of that Agreement by inserting a new third sentence to allow member counties until April 30, 2010 to give notice to withdraw at the end of 2010, such that Section 12.1. will read as follows: 12.1 Method of Withdrawal A Member County may withdraw from this Amended Agreement by filing with the Joint Powers Board Chair a written notice of intent to withdraw by December 31, one year prior to the year of withdrawal. The effective date of withdrawal shall be December 31 of the year following the written notice ("Effective Date"). Notwithstanding the foregoing, any county wishing to withdraw effective December 31, 2010, shall have until April 30, 2010, to provide its written notice of withdrawal, effective on December 31, 2010. Upon receipt of the resolution of a withdrawal, the Chair shall send a copy of said resolution to each Member County.
Adopted Unanimously
HALL - WINDHORST --
Close Session for Union Contract
HALL – WINDHORST -- Open Session
NORMAN - RIESTER Motion to adjourn.
Adopted Unanimously
 

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