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Minutes January 8, 2008
Wabasha County Board of Commissioners
Meeting of January 8, 2008

 

The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Services Building, in the City of Wabasha, Minnesota on Tuesday, January 8, 2008 at 9:00 a.m.

The meeting was called to order by Auditor-Treasurer Jerry Leisen.

McNALLAN- SPRINGER

Motion to appoint Pete Riester Wabasha County Board of Commisioners Board Chair.

Adopted Unanimously

The following Commissioners were present: Windhorst, Dwelle, McNallan, Riester and Springer.

McNALLAN – DWELLE

Motion to approve the agenda and that Resolutions 2008-015 and 2008-016 follow Resolution 2008-002.

Adopted Unanimously

McNALLAN- DWELLE

Motion to appoint Don Springer Wabasha County Board of Commissioners Vice Chair.

Adopted Unanimously

Commissioners reported on meetings they had attended.

There was no public comment during the public forum.

Recess for Regional Railroad Authority Meeting

McNALLAN - SPRINGER

Motion to approve the consent agenda including the following:

Claims

Meal

Vouchers

SSIS Claims

Minutes: December 18 and December 26, 2007

Adopted Unanimously

No action was taken on Resolution 2007-298, possible conflict of interest.

Resolution Number: 2007-298

Re-appointment of David Windhorst to the Southeastern Minnesota Multi-County Housing and Redevelopment Authority Be It Resolved, by the County Board of Wabasha County, Minnesota that the recommendation from the Southeastern Minnesota Multi-County Housing and Redevelopment Authority of David Windhorst to serve as Commissioner of the Southeastern Minnesota Multi-County Housing and Redevelopment Authority for a period of five (5) years, the recommendation of appointment is hereby approved.

McNALLAN – SPRINGER

Resolution No.: 2008-001

Whereas, the Southeastern Minnesota Multi-County Housing and Redevelopment Authority (hereinafter “the Authority”) is required to the general public the opportunity to voice their questions and concerns as it relates to the 2008 Wabasha County Small Cities Development Program Application, and

Whereas, the Authority will hold a public hearing on the 2008 Wabasha County Small Cities Development Program Application. Now, Therefore,

Be It Resolved By the Board of Commissioners that a public hearing will be held on Tuesday, January 22, 2008 at 11:00AM at the Wabasha County Social Services Building, 625 Jefferson Avenue, Wabasha, MN 55981.

Adopted Unanimously

WINDHORST - SPRINGER

Resolution No.: 2008-002

Whereas, the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2008; and

Whereas, the Wabasha County Board of Commissioners desires to open the sealed bids on Tuesday, January 8, 2008; and

Whereas, three bids were received; the Lake City Graphic, The Plainview News and The Wabasha County Herald; and

Whereas, the Lake City Graphic is the apparent low bidder of $9.35 per standard advertising unit (SAU). Now therefore

Be it resolved by the Wabasha County Board of Commissioners hereby accepts the bid of the as the “legal County newspaper,” to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2008.

Adopted Unanimously

DWELLE - SPRINGER

Resolution No.: 2008-003

Whereas, that the Wabasha County Board of Commissioners hereby has entered into a contract for service with Rhonda Donnay-Rice to administer the Parent Education Program at the direction of the County Administrator.

Whereas, that Rhonda Donnay-Rice agreed to work through the end of 2007 Now, Therefore

Be it resolved that the Wabasha County Board of Commissioners terminates the contract for services with Rhonda Donnay-Rice according to section 3 of the contract for service agreement.

Adopted Unanimously

SPRINGER - WINDHORST

Resolution No.: 2008-004

Resolution Establishing Committee Assignments for 2008

Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and agencies; and

Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board Member for these organizations and agencies. Now Therefore

Be It Resolved by the Wabasha County Board of Commissioners that: 2008 Committee and/or Board appointments/assignments are as follows:

Committee
Commissioner
McNallan
Dwelle
Riester
Springer
Windhorst
Regional Railroad Authority
2008 Appt
X
X
X
X
X
Criminal Justice Center Needs Analysis Committee
2008 Appt
X
X
X
X
X
Human Services Board
2008 Appt
X
X
X
X
X
Extension Committee
2008 Appt
X
X
Alternate
2008 Appt
X
Family Collaborative
2008 Appt
X
Voting Delegates AMC
2008 Appt
X
X
X
X
X
Negotiating Committee
2008 Appt
X
X
Hiawatha Mental Health Board
2008 Appt
X
Alternate
2008 Appt
X
Three Rivers Community Action Board
2008 Appt
X
Alternate
2008 Appt
X
Hiawatha Transit Board
2008 Appt
X
Alternate
2008 Appt
X
SE Minnesota Water Resources Committee
2008 Appt
X
Alternate
2008 Appt
X
Restorative Justice
2008 Appt
X
Human Services Advisory Board
2008 Appt
X
South Country Health Alliance Board
2008 Appt
X
Alternate
2008 Appt
X
SE Minnesota Emergency Mgmt Board
2008 Appt
X
Alternate
2008 Appt
X
Workforce Development Joint Powers Board
2008 Appt
X
Alternate
2008 Appt
X
Whitewater Watershed Joint Powers Board
2008 Appt
X
Alternate
2008 Appt
X
Law Library Board of Trustees
2008 Appt
X
DAC Board
2008 Appt
X
Solid Waste Advisory Board
2008 Appt
X
Alternate
2008 Appt
X
Committee
Commissioner
McNallan
Dwelle
Riester
Springer
Windhorst
RCDC Committee
2008 Appt
X
RCDC Alternate
2008 Appt
X
Public Safety Communications Task Force
2008 Appt
X
Aware Safety Committee
2008 Appt
X
Labor Management Committee
2008 Appt
X
Many Rivers Juvenile Detention Joint Powers Board
2008 Appt
X
Alternate
2008 Appt
X
Staff Appointment
2008 Appt
Traci
Green
Hwy #61 Coalition
2008 Appt
X
Staff Appointment
2008 Appt
David B.
Johnson
Community Health Advisory Board
2008 Appt
X
Staff Appointment
2008 Appt
Judy
Barton
Ex-Officio Planning and Zoning Commission
2008 Appt
X
Alternate
2008 Appt
X
Bike Trail Committee
2008 Appt
X
Alternate
2008 Appt
X
Budget Committee
2008 Appt
X
X
Wabasha County/Lake City Planning Board
2008 Appt
X
X
Courthouse Space Committee
2008 Appt
X
X
Justice Center Committee
2008 Appt
X
X
X
SMART Committee
2008 Appt
X
Alternate
2008 Appt
X
Drug Court Committee
2008 Appt
X
X
Zoning Ordinance Committee
2008 Appt
X
X
Staff Appointment
2008 Appt
Floyd
Riester
Lisa
Bayley
David B.
Johnson
Zumbro Watershed District
2008 Appt
X
Alternate
2008 Appt
X
Highway Committee
2008 Appt
X
X
X
X
X
Committee
Commissioner
McNallan
Dwelle
Riester
Springer
Windhorst
Regional Railroad Authority
2008 Appt
X
X
X
X
X
Criminal Justice Center Needs Analysis Committee
2008 Appt
X
X
X
X
X
Human Services Board
2008 Appt
X
X
X
X
X
Extension Committee
2008 Appt
X
X
Alternate
2008 Appt
X
Family Collaborative
2008 Appt
X
Voting Delegates AMC
2008 Appt
X
X
X
X
X
Negotiating Committee
2008 Appt
X
X
Hiawatha Mental Health Board
2008 Appt
X
Alternate
2008 Appt
X
Three Rivers Community Action Board
2008 Appt
X
Alternate
2008 Appt
X
Hiawatha Transit Board
2008 Appt
X
Alternate
2008 Appt
X
SE Minnesota Water Resources Committee
2008 Appt
X
Alternate
2008 Appt
X
Restorative Justice
2008 Appt
X
Human Services Advisory Board
2008 Appt
X
South Country Health Alliance Board
2008 Appt
X
Alternate
2008 Appt
X
SE Minnesota Emergency Mgmt Board
2008 Appt
X
Alternate
2008 Appt
X
Workforce Development Joint Powers Board
2008 Appt
X
Alternate
2008 Appt
X
Whitewater Watershed Joint Powers Board
2008 Appt
X
Alternate
2008 Appt
X
Law Library Board of Trustees
2008 Appt
X
DAC Board
2008 Appt
X
Solid Waste Advisory Board
2008 Appt
X
Alternate
2008 Appt
X
Committee
Commissioner
McNallan
Dwelle
Riester
Springer
Windhorst
RCDC Committee
2008 Appt
X
RCDC Alternate
2008 Appt
X
Public Safety Communications Task Force
2008 Appt
X
Aware Safety Committee
2008 Appt
X
Labor Management Committee
2008 Appt
X
Many Rivers Juvenile Detention Joint Powers Board
2008 Appt
X
Alternate
2008 Appt
X
Staff Appointment
2008 Appt
Traci Green
Hwy #61 Coalition
2008 Appt
X
Staff Appointment
2008 Appt
David B.Johnson
Community Health Advisory Board
2008 Appt
X
Staff Appointment
2008 Appt
Judy Barton
Ex-Officio Planning and Zoning Commission
2008 Appt
X
Alternate
2008 Appt
X
Bike Trail Committee
2008 Appt
X
Alternate
2008 Appt
X
Budget Committee
2008 Appt
X
X
Wabasha County/Lake City Planning Board
2008 Appt
X
X
Courthouse Space Committee
2008 Appt
X
X
SMART Committee
2008 Appt
X
Alternate
2008 Appt
X
Drug Court Committee
2008 Appt
X
X
Zoning Ordinance Committee
2008 Appt
X
X
Staff Appointment
2008 Appt
Floyd Riester
Lisa Bayley
David B.Johnson
Zumbro Watershed District
2008 Appt
X
Alternate
2008 Appt
X
Highway Committee
2008 Appt
X
X

Adopted Unanimously

 

McNALLAN - DWELLE

 

Resolution No.: 2008-005

Whereas, annually, the County Board is required to identify certain positions and/or individuals to perform certain fiscal functions and operations Now Therefore

Be It Resolved by the Wabasha County Board of Commissioners that the following appointments and actions requiring specific action pursuant to statute, rule or ordinance are hereby directed and approved:

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2008 the payment for necessary express, freight, telephone, water, light, e-bay and other utility charges to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2008 the payment for sales tax and fees and fines due to other government, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.

Be It Resolved, That the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2008 at the same level as the 2008 IRS mileage rate.

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and Be It Further Resolved, That Sheriff Rodney Bartsh shall be custodian of said fund. The amount of the fund shall not exceed $100.00.

Be It Resolved, That the County of Wabasha shall pay bounty on the following rodents killed in Wabasha County during the year 2008:

Striped Gophers, half of township bounty up to $.40 each maximum (last years rate)

Pocket Gophers, half of township bounty up to $.80 each maximum (last years rate)

Be It Resolved, That the Wabasha County Board of Commissioners hereby grants to Patrick Moga, Wabasha County Finance Officer, the authority to designate depositories of Wabasha County funds, pursuant to Minnesota Statute 118A.01 subd. 1.

Whereas, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and

Whereas, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments,

Be It Resolved, That the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $10.00 for services of any kind. Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and

Be It Resolved, That the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $5.00 and to process the document or transaction regardless of the deficiency.

Be It Resolved, That the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2008, at $7.00 for breakfast, $9.00 for lunch and $14.00 for dinner.

Whereas, the County Auditor/Treasurer’s Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes,

Be It Resolved, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.

Be It Resolved, That any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository. No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.

Be It Resolved, That the Wabasha County Board of Commissioners hereby authorizes Jerry Leisen and Patrick Moga to open any deposit or checking accounts, endorse checks and orders for payment of money and withdrawal of funds on deposit with First State Bank of Wabasha.

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,500 to replenish the change fund.

Be It Resolved, That the Wabasha County Board of Commissioners hereby authorizes and requests that Jerry Leisen, Wabasha County Auditor/Treasurer, and Patrick Moga, Finance Officer, be named as an authorized signators on negotiable instruments of Wabasha County, provided as necessary that all Countersignatures are present.

Be It Resolved, That the Wabasha County Board of Commissioners hereby authorizes that the Chairman of the Board, Jerry Leisen, Auditor/Treasurer and Patrick Moga, Finance Director, be named as authorized signators on negotiable instruments of Wabasha County, provided as necessary all Countersignatures are present.

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2008 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.

Adopted Unanimously

McNALLAN - WINDHORST

Resolution No.: 2008-006

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: the Wabasha County Board of Commissioners set the following meeting dates for 2008.

 

Day

Date

Day

Date

Tuesday

January 8, 15 and 22, 2008

Tuesday

July 1, 15 and 22, 2008

Tuesday

February 5, 19 and 26, 2008

Tuesday

August 5, 19 and 26, 2008

Tuesday

March 4, 18 and 25, 2008

Tuesday

September 2, 16 and 23, 2008

Tuesday

April 1, 15 and 22, 2008

Tuesday

October 7, 21 and 28, 2008

Tuesday

May 6, 20 and 27, 2008

Tuesday/Wednesday

November 5, 18 and 25, 2008

Tuesday

June 3, 17 and 24, 2008

Tuesday/Thursday

December 4, 16 and 23, 2008

Thursday

December 4, 2008

Truth in Taxation

 

 

Adopted Unanimously

DWELLE - WINDHORST

Resolution No.: 2008-007

Whereas, expenses in the amount of $122, 844.30 for the Criminal Justice Center were paid from the Special Revenue Building Fund (Fund 15) during calendar year 2006 for the Criminal Justice Center, and

Whereas, a Capital Projects Fund (Fund 37) was established in 2007 to cover expenses related to the Criminal Justice Center,

Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes an interfund transfer in the amount of $122,844.30 from the Criminal Justice Center Capital Projects Fund to the Special Revenue Building Fund effective December 31, 2007.

Adopted Unanimously

SPRINGER – WINDHORST

Resolution No.: 2008-008

Whereas, that the Wabasha County Board of Commissioners hereby authorizes the following employees and board member the ability to do the following with First State bank of Wabasha Now Therefore

Be it Resolved by the Wabasha County Board of Commissioners hereby authorizes the addition of the endorsement of Peter Riester and removal of Eugene T. McNallan.

Adopted Unanimously

McNALLAN - DWELLE

Resolution No.: 2008-009

Whereas, that the Wabasha County Board of Commissioners hereby approved a resolution on disposal of excess equipment,

Whereas, the MIS Department has determined the attached list of equipment as excess,

Whereas, the excess property will be disposed of by Olmsted County Public Works Department, Now, Therefore

Be it resolved that the Wabasha County Board of Commissioners approves the attached list of equipment as excess property.

Adopted Unanimously

DWELLE - SPRINGER

Resolution No.: 2008-010

Whereas, that the Wabasha County Board of Commissioners hereby has previously entered into a contract for service with Rhonda Donnay-Rice to administer the Parent Education Program at the direction of the County Administrator.

Whereas, a new person will be needed for the Parent Education program Now, Therefore

Be it resolved that the Wabasha County Board of Commissioners contract for services for one day a week for a replacement for Rhonda Donnay-Rice for the Parent Education Program. Ayes: Riester, Springer, Dwelle Nays: McNallan, Windhorst Adopted

DWELLE - SPRINGER

Resolution No.: 2008-011

Whereas, that the Wabasha County Board of Commissioners hereby has previously entered into a contract for service for the Parent Education Program at the direction of the County Administrator.

Whereas, a United Way grant has provided funding for this program Now, Therefore

Be it resolved that the Wabasha County Board of Commissioners grant permission to resubmit for the United Way grant for the Parent Education Program. Ayes: Riester, Springer, Dwelle, Windhorst Nay: McNallan Adopted Accept Resignation and Appoint New Member to Planning Commission County Attorney Lisa Bayley brought to the Board’s attention that there should be a different appointing process for the County’s Planning Commission Members, she suggested letting the public know there is an opening and go through the application process to be on the Board.

WINDHORST – DWELLE

Accept resignation of Jack Stamschror with regrets and thank him for his service.

Adopted Unanimously

McNALLAN – DWELLE

Appoint John Lubinski for the remainder of Jack Stamschror’s term, December 31, 2008.

Adopted Unanimously

McNALLAN - SPRINGER

Resolution No.: 2008-012

Whereas, the Wabasha County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Wabasha County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

Now, Be It Further Resolved, the Wabasha County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

Be It Further Resolved, after the adoption of the local comprehensive water management plan, the Wabasha County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

Be It Further Resolved, after the adoption of the local comprehensive water management plan, Wabasha County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

Be It Further Resolved, within 180 days, the Wabasha County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Wabasha County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

Be It Further Resolved, if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

Be It Further Resolved, after receiving the recommendations of the Wabasha County Board, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls. The new or revised plans and official controls must be submitted to the Wabasha County Board for review and recommendations.

Adopted Unanimously

SPRINGER – DWELLE

Resolution No: 2008-013

Resolution approving the updated Wabasha County Geospatial Data Distribution Policy & Fees Schedule

Whereas, the Wabasha County Board of Commissioners recognize that an updated geospatial data distribution policy shall be approved to clearly dictate how Geographic Information Systems (GIS) data, that has been collected, maintained, and produced by Wabasha County GIS, will be shared with other entities; and

Whereas, the Wabasha County Geospatial Data Distribution Policy & Fees Schedule is based upon the 2006 GIS Data Distribution Policy & Fees Schedule, and

Whereas, the updated Wabasha County Geospatial Data Distribution Policy & Fees Schedule has minor modifications to the fee schedule that more clearly defines the fee structure. The updated Wabasha County Geospatial Data Distribution Policy & Fees Schedule also addresses more types of requests, such as online access and distribution to educational users. Now Therefore

Be it Resolved, that the Wabasha County Board of Commissioners approve the updated Wabasha County Geospatial Data Distribution Policy & Fees Schedule, and said policy & fees be set in place upon adoption.

Adopted Unanimously

WINDHORST - DWELLE

Resolution No.: 2008-015

Whereas, Wabasha County is a member of the Minnesota Counties Computer Cooperative (“MCCC”), and

Whereas, MCCC and all of its members wish to amend and restate the Joint Powers Agreement, and

Whereas, the Amended and Restated Joint Powers Agreement has been reviewed for form by the Assistant County Attorney. Now therefore

Be it resolved by the Wabasha County Board of Commissioners hereby approves the Amended and Restated Joint Powers Agreement between Wabasha County and the Minnesota Counties Computer Cooperative (MCCC) and authorizes the County Board Chair and County Administrator to sign the agreement.

Adopted Unanimously

SPRINGER – DWELLE Resolution No.: 2008-016

Whereas, Wabasha County is a member of the Minnesota Counties Computer Cooperative (“MCCC), and

Whereas, MCCC and Wabasha County has signed an Amended and Restated Joint Powers Agreement, and

Whereas, both parties wish to do an Amendment to the Amended and Restated Joint Powers Agreement. Now therefore

Be it resolved by the Wabasha County Board of Commissioners hereby approves Amendment No. 1 to Minnesota Counties Computer Cooperative Amended and Restated Joint Powers Agreement between MCCC and Wabasha County and authorizes the County Board Chair and County Administrator to sign the agreement.

Adopted Unanimously

McNALLAN - WINDHORST

Resolution No.2008-014

Whereas, the Wabasha County Board has authorized the County Administrator to advertise a vacancy for the position of Stationary Engineer, and

Whereas, the Wabasha County Administrator has interviewed and selected Gerard Marking as the successful applicant, Now Therefore

Be It Resolved that the Wabasha County Board of Commissioners hereby authorizes hiring Gerard Marking to the full time, union position of Stationary Engineer at grade 8, ($15.69 per hour) of the collective bargaining agreement with the American Federation of State, County and Municipal Employees Local 3542 contingent upon union approval. Start date for this position would be no later than Wednesday, January 9th, 2008.

Adopted Unanimously

Sheriff Rodney Bartsh reported on Out-of-County Prisoners. Boarding cost for December 2007 for out of county prisoners was $30,610, $38,398.74 including gas and wages for transporting. There are now 19-20 inmates in other county jails. Compared to this time last year the number of inmates is down. Assistant County Attorney Bayley briefly discussed the County’s Personnel Policies. SPRINGER – DWELLE Closed Session at 1:00 p.m. to discuss personnel issues with County Attorney.

Adopted Unanimously

Motion to adjourn.

Adopted Unanimously

 

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