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Minutes July 22, 2008 HS
The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., July 22, 2008 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Dwelle, McNallan, Riester, and Windhorst. Absent: Springer
DWELLE – WINDHORST
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no additions or deletions.
Adopted Unanimously.
RIESTER – DWELLE
WHEREAS, the Minutes of the June 24, 2008 meetings have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
RIESTER – DWELLE
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 6/24/08 through 7/21/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 6/24/08 through 7/21/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 6/24/08 through 7/21/08 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 6/24/08 through 7/21/08 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
RIESTER – DWELLE
Whereas, the Wabasha County Human Services Board is allowed by Minnesota Statute 245A.10 Subd.2(e) to assess a fee for the licensing of corporate foster care homes; and
Whereas, staff of the Department of Social Services has recommended the fee be set at $500 for the licensing period;
BE IT RESOLVED, the Wabasha County Human Services Board approves the establishment of a corporate foster care licensing fee in accordance with Minnesota Statute 245A.10 Subd.2(e). Further, the fee will be set at $500 and is effective August 1, 2008. For: Dwelle, McNallan, Riester & Springer Against: Windhorst
MCNALLAN – DWELLE
Whereas, the Wabasha County Human Services Board has received a recommendation from Social Services staff to set a fee to offset a portion of the expense for the completion of a background study; and
Whereas, Social Services staff have recommended the fee be established at $25 per study;
BE IT RESOLVED, the Wabasha County Human Services Board establishes a fee of $25 per background study for stepparent adoptions, to be effective August 1, 2008.
Adopted Unanimously.
RIESTER – DWELLE
Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and
Whereas, the State of Minnesota has approved a rate of $776.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and
Whereas, the Director of Social Services recommends approval of these contracts;
Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective July 1, 2008 through June 30, 2009. The monthly rate is $776.00. Providers include: Patricia Zabel, Patricia Hansen, Bernice Hall, and Green Prairie Place.
Adopted Unanimously.
MCNALLAN – RIESTER
Whereas, Wabasha County is a partner with the Hiawatha Valley Mental Health Center in providing an array of mental health services to adults and children; and
Whereas, the Hiawatha Valley Mental Health Center has the option to receive Medicaid funding when mental health crisis response services are provided to Wabasha County residents if a purchase of service agreement is developed and appropriately executed;
Whereas the Social Services Director has recommended entering into the purchase of service agreement at no financial expense to the County;
Now, therefore be it resolved by the Wabasha County Human Services Board approves a purchase of service agreement with the Hiawatha Valley Mental Health Center for crisis response services. Crisis assessment, intervention, stabilization and community intervention will be provided according to the standards designed by the Minnesota Department of Human Services and thus, be eligible for Medicaid funding. .
Adopted Unanimously.
MCNALLAN – WINDHORST
Whereas, Wabasha County Public Health Services (PHS) provides a sliding fee program to residents of Wabasha County needing homemaker and home health aide services; and
Whereas, the Director of Public Health Service reports the program expenses for the current year are running ahead of projections; and
Whereas, the Director of Public Health Services recommends budget constraints necessitate placing a freeze on homemaker and home health aid services;
Now, therefore be it resolved that the Wabasha County Human Services Board approves the freeze on homemaker and home health aid services. This action is effective August 1, 2008.
Adopted Unanimously.
MCNALLAN – RIESTER
Whereas, Wabasha County has been approached by the Southeast Minnesota Water Resources Board to participate in a straight pipe inventory grant program that is set to expire on June 30, 2010; and
Whereas, the grant award of $74,000 is available to help offset expenses incurred in the inventory; and
Whereas, the Lake Zumbro area has been identified where impairments exist;
Now, therefore be it resolved, the Wabasha County Human Services Board agrees to participate in the Straight Pipe Inventory Grant. Activity for this grant will be coordinated through the Public Health Services. It’s recommended by Commissioner McNallan that policy be in place before the inventory is started. Further, coordination with Olmsted County would be best served if the Rochester Public Utilities were involved in lowering the level of Lake Zumbro at an appropriate/agreed time to facilitate identification of straight pipes.
Adopted Unanimously.
RIESTER – WINDHORST
Whereas, Wabasha County is a member of South Country Health Alliance; and
Whereas, the Joint Powers Board has recommended a change of the Joint Powers Agreement, Section 10.5, relating to additional contributions to provide further financial protection for participating counties; and
Whereas, the Wabasha County Human Services Board, Public Health Director, and Social Services Director are recommending approval of the amendment; and
Now therefore be it resolved by the Wabasha County Board Human Services Board recommends approval, and recommends affirmative action by the County Board, the following addition to Section 10.5 of the Joint Powers Agreement:
Should the Board determine that losses or reductions in Capital Surplus make it necessary to obtain additional contributions to capital, the Board shall so inform the Member Counties, and the county boards of the Member Counties shall separately vote on whether to authorize a capital call. Upon a vote of a majority of each county board of two-thirds of the Member Counties, the Member Counties agree to make such additional contributions to capital as the Board requires….. the remaining text of Section 10.5 continues unchanged
Adopted Unanimously.
DISCUSSION and INFORMATIONAL ITEMS
Environmental Health Services Report
Susie West and Darren Thompson reported their activity level has remained steady. Septic permits have been high this year, while well numbers are lower. The sampling of wells has gone positively in the past few months. It appears a couple pools in the County may close. The pools have been inspected for compliance to the Abigail Taylor Pool Safety Act.
Child Protection Annual Report
Marci Hitz and staff presented information in support of hiring an additional Social Worker to handle the increasing demands on child protection. Impacting this recommendation is: Minnesota child maltreatment screening guidelines; Federal child and family service improvements; amendment to the Minnesota reporting of maltreatment of minors act; and growth in adult foster care licensing. Staff assisted in answering questions raised by the Board members.
Social Services Budget for 2009
Smith shared information in a general context as the budget for 2009 is being developed. The current budget includes a levy of approximately $1.7 million dollars. The proposed budget will continue to be refined, and is not expected to be significantly higher. Smith recommends using the levy exceptions to maintain funding when possible. Specifically mentioned was the loss of $30,000 in Federal revenue for child support services. This lost revenue can be recovered through the exceptions. It is also important to note budget cuts within a program area also bring a reduction in revenues. Smith also shared a brief comparison of pay equity among selected exempt positions, recommending the County work towards achieving equity.
Mental Health Maintenance of Effort (MOE)
A copy of Wabasha County’s corrective action plan was shared with the Board. Wabasha County is required to submit this plan, as our 2007 mental health expenditures did not meet the statutory requirement. The plan looks to increase spending in child residential treatment, supported employment, and housing. The Department of Human Services is reviewing the plan and will inform the county of acceptance/denial in the upcoming weeks.
2008 2nd Quarter Budget Report for Social Services
Nicole Moline presented fiscal information with a comparison of 2007 data. The Social Services Department has a cash balance of approximately $2.5 million at the end of June 2008. Noted was an increase in out-of-home expenses from Corrections. Commissioner McNallan complimented Moline on her performance with the budget process.
PHS & SS Miscellaneous
Ms. Judy Barton advised the Board of budget issues within PHS. Revenues and expenditures are such that it is necessary to look at cutting programs in the Department. More discussion will occur as the budget cycle continues. .
MCNALLAN – WINDHORST
Being no further business to come before the Board, motion was made and duly carried at 10:47 a.m. to recess this meeting until 9:00 a.m. on August 26, 2008.
Adopted Unanimously


Agenda for this meeting

 

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