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Minutes October 26, 2010 HS
Wabasha County Human Services Board
Meeting of October 26, 2010
 
The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., October 26, 2010 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.
The following members were present: Commissioners Dwelle, Hall, Norman, Riester, and Windhorst. Absent: None
WINDHORST – HALL
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.
Adopted Unanimously.
RIESTER – HALL
WHEREAS, the Minutes of the September 28, 2010 meeting have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
RIESTER – HALL
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 9/28/10 through 10/25/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 9/28/10 through 10/25/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 9/28/10 through 10/25/10 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 9/28/10 through 10/25/10 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
WINDHORST – RIESTER
Whereas, the Wabasha County Court Services staff has been working with EmPower CTC to develop an outpatient chemical dependency program under Rule 31 of the Minnesota Department of Human Services; and Whereas, there continues to be a need for additional outpatient chemical dependency/health services to meet the needs of citizens of Wabasha County; and
Whereas, a successful outpatient chemical health program, located near a population of individuals facing legal consequences for making poor life choices, might be expanded to include incarcerated individuals; and
Whereas, Wabasha County is willing to allow the use of space at the Criminal Justice Center to deliver chemical health services; and
Whereas, Wabasha County maintains the right to end use of the space in the Criminal Justice Center by EmPower CTC at any time forward;
Whereas, the Director of Social Services recommends approval of the needs determination, pursuant to Minnesota Rule 31 licensing requirements;
Now, therefore be it resolved by the Wabasha County Human Services Board to authorize the Director of Social Services to write a needs determination letter to the Minnesota Department of Human Services in support of EmPower CTC and the development of an outpatient chemical health treatment program at the Criminal Justice Center. Review of the EmPower CTC services will take place in 6 months, in conjunction with the budget preparation process for 2012.
Approved Unanimously
DWELLE – WINDHORST
Whereas, South Country Health Alliance (SCHA) had issued a distribution of capital when SCHA expanded from the original 9 counties, to 14 counties; and
Whereas, the Directors of Public Health Services and Social Services suggested a plan be developed to designate how the funds from SCHA would be expended, to meet the needs of health and human services in Wabasha County; and
Whereas, the Wabasha County Human Services Board further requested at their meeting of September 2010 that a plan for the use of these funds include about 50% of the funds being designated for any potential payback to SCHA in the future, to be reviewed annually during annual budget processes;
Whereas, the Human Services Board has reviewed and discussed a proposed plan for the expenditure of the SCHA funds; and
Whereas, the Directors of Public Health Services and Social Services recommend approval of the plan to expend SCHA funds;
Now therefore be it resolved, the Wabasha County Human Services Board approves a plan which designates approximately 50% of the available funds for a potential payback to SCHA. The use of these funds will be reviewed annually, during the budget development process, and their use may be reconsidered. The Board further authorizes the use of the remaining funds for the replacement of 2 sedans, 1 large capacity copier/printer, staff training expenses, and computer equipment upgrades.
Adopted Unanimously.
DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report
Suzie West indicated that much of the activity for the department has been associated with the September flooding and the move of Public Health Services to their new space in the County Services Building.
She said Darrin Thompson has been working with well sampling that needs more follow-up with individual well owners. Following the September floods, water sample kits were made available to home owners with wells. A number of the wells have test results that need further attention to make the water safe for consumption.
During this portion of the meeting, there was lengthy discussion about the September flooding, the continuing needs of those affected by the flood, and the response by State, Federal, and local entities.
Social Services Quarterly Reports
Nicole Moline provided an update on the finances after the close of the 3rd quarter of 2010. She included comments on the number of out-of-home placements being within the budget, specifically mentioning the efforts of Court Services. If the current trend continues, the Dept. of Social Services should end 2010 under budget. Also presented was a report on the first year of a Collections Officer on staff. The report shows the position is bringing in enough revenue to support a full-time position. The Board members then directed staff to bring this item forward at an upcoming County Board meeting for consideration.
Marci Hitz provided an update on the case activity for the Social Services Unit in the past quarter. The case numbers are fairly stable, even though a number of children are in placement. She also indicated another update would be coming to the Board on the mental health targeted case management activity. Her hope is to show the continued positive financial results of having the mental health staff in-house, versus a contracted service.
2009 Human Service Cost Report
Due to time constraints, this report was moved to the November 23rd meeting.
Replacement of Social Services Van
No further discussion on this item was needed, as it was handled with comments during the South Country Health Alliance topic.
Social Services Policy & Procedural Manual
The Social Services Department has an existing manual that needs to be updated. There are a number of documents that can be eliminated due to the County Personnel Manual now in place. Administration of SS will bring forward policies in the updated manual that need Board approval. These policies typically are related to client fees and/or appealable issues. Items that are related to a process within the department will not come forward for approval.
PHS/SS Miscellaneous
Judy Barton reported there is an option available to Wabasha County to contract services for a tuberculosis clinic activity. These services would typically include: following up with active TB patients with physical visits, x-rays, and medication orders.
Public Health Services has now moved from the building downtown, to the County Services Building, 2nd floor. Flu shots: PHS is coordinating efforts to provide flu shots throughout the county.
Terry Smith reported on the latest activity with the regional work on redesign of human services. The next stakeholder meeting will be held on October 29th, and a final stakeholder meeting is scheduled for December 9th. Both of these meetings begin at 8:30 a.m. at the Mayo Civic Center.
DWELLE – HALL
Being no further business to come before the Board, motion was made and duly carried at 10:54 a.m. to recess this meeting until 9:00 a.m. on November 23, 2010.
Adopted Unanimously.
Agenda for this meeting

 

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