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Minutes October 25, 2011 HS

Wabasha County Human Services Board

Meeting of October 25, 2011

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the Courthouse Annex, in the City of Wabasha, Minnesota at 9:30 a.m., October 25, 2011 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following Board members were present: Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None

 

ROSCHEN – NORMAN

BE IT RESOLVED, that the Wabasha County Human Services Board hereby approves the agenda with one addition:

6.I Towards Zero Deaths - Participant

Adopted Unanimously.

HARMS - WOBBE

WHEREAS, the Minutes of the September 27, 2011 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – WOBBE

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 9/27/11 through 10/24/11 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 9/27/11 through 10/24/11 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 9/27/11 through 10/24/11 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 9/27/11 through 10/24/11 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

NOW, THEREFORE BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

NO MOTION

Representatives from the funeral homes had previously requested an increase in reimbursement for county provided cremation and burial services. The current policy has the reimbursement rate set at $1700 for cremation and $1900 for a direct burial. The funeral directors cited their cost increase to provide these services as the reason for a higher reimbursement of $200 for each service, from the County.

Board members expressed interest in additional information prior to making a decision on this item. Specifically, looking at a comparison of rates paid by our neighboring counties for similar services. A decision on this question will be postponed until the requested information is available.

 

NORMAN – HARMS

Whereas, it is the policy of Wabasha County Human Services to assess a parental fee for children in out of home placement in accordance with MS 260C.331 and MS 260B.331; and

Whereas, said Policy 3.215 is under the jurisdiction of the Social Services Unit; and

Whereas, the Social Services Supervisor and Accounting Supervisor have conferred and determined that detailed policies and procedures regarding establishment and redirection of fees, and redirection of income or payments attributable to the child, more properly belong under the jurisdiction of Accounting and Collections; and

Whereas, the Accounting & Collections Unit will be developing a detailed policy to cover said procedures; and

Whereas, the Director of Social Services has recommended approval SS Policy 3.215 in its revised form as presented today to the board;

Now, therefore be it resolved, the Wabasha County Human Services Board approves Social Service Unit Policy 3.215.

Adopted Unanimously.

ROSCHEN – HARMS

Whereas, the Department of Human Services is now requiring all counties to submit an Adult Mental Health Plan outlining the intended use and expenditures for CSP funds; and

Whereas, the CY2012 plan has been completed and is in accordance with MS 245.466, MS 245.4712, and MS 245.469; and

Whereas, the plan will be submitted to the Department of Human Services and, if approved, will result in an allocation of $78,938 to be used to for approved adult mental health expenditures; and

Whereas, Wabasha County participates in a regional Adult Mental Health Initiative (AMHI) project and the Coordinator of that Initiative is preparing the Regional AMHI plan separately; and

Whereas, the Director of Social Services has recommended approval of the CY2012 Adult Mental Health Plan;

Now, therefore be it resolved, the Wabasha County Human Services Board approves the CY2012 Adult Mental Health Plan as written for submission to the Department of Human Services.

Adopted Unanimously.

WOBBE – HARMS

Whereas, it is the policy of Wabasha County Human Services, in accordance with state law, to protect children from abuse and neglect; and

Whereas, sometimes for their own protection and safety children must be removed from their parents and placed in a foster care setting; and

Whereas, every year there always some children in out of home care on Christmas Day, most of whom will likely not receive any Christmas presents from their biological parents; and

Whereas, gift giving at Christmas is a widely accepted, culturally appropriate, practice and Wabasha County Human Services wants children in foster care to experience as normal of a Christmas as possible, and not experience the social isolation and stigma that may come with having no presents at Christmas; and

Whereas, the Director of Social Services has recommended approval of the amount of $50 per child for Christmas presents to be reimbursed to the foster parents or agency;

Now, therefore be it resolved, the Wabasha County Human Services Board approves an expenditure of up to $50 per child in foster care for Christmas presents to be reimbursed to the foster parents or agency upon submission of receipts.

Adopted Unanimously.

NO MOTION

Home care update

Judy updated the Board on the current financial status of the home care program as well as the results of a targeted community needs assessment she did in regards to the need for the county to offer a home care program. Stated that the Advisory Committee has met once and will be meeting again on November 16th to discuss this further and develop a recommendation for the Board to consider.

 

DISCUSSION & INFORMATIONAL ITEMS

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Environmental Health Services Report

Darrin Thompson reported that installations of septic systems are now ending for the construction season and now preparation work is taking place for 2012. The Board will re-visit the current septic ordinance to bring new Board members fully up to speed on this ordinance. He is also working on a septic issue in the Zumbro Falls area, in which there is a straight pipe discharge from a residence, in violation of the ordinance. Enforcement steps are being taken.

Susie West reported there has been an additional safe cooking class held in Wabasha County. This allowed organizations (churches, as an example) to have the necessary training. 21 persons registered for the additional training and 25 attended. She is also working with homeowners in Lake City who are renting their homes for vacation purposes, unlicensed. Public Health Services is also working toward utilization of electronic records for her functions.

 

Public Health Community Assessment

Judy provided the Board with a brief overview of the new Community Health Assessment process that will be occurring for the 2011-2014 assessment cycle. This entails a very detailed agency self assessment as well as a community needs assessment with a final outcome a strategic plan for the department as well as 3 standards the agency will work on for improvement as determined by their self assessment.

 

Social Services Monthly Reports

• Collections Report: Dawn Robinson, Collections Officer, provided a handout showing the fiscal impact of her duties during the first 9 months of 2011 and a comparison with 2010 data. The fiscal data supports the effectiveness of this position. $69,491.75 of the funds collected has been retained by the County for the first 9 months of this year.

• Budget Report: Nicki Moline, Fiscal Supervisor, provided a quarterly report on the fiscal status of the Department. Cash balance as of 9/30/11 is $3,574,045.20. With the calendar year 75% completed, both revenues and expenditures are now at 70% of the expected budget. Deb Koenig, Finance Director, joined this portion of the meeting to talk the 2012 levy and potential transfer of reserve funds. The Budget Committee met and has recommended a shift of $500,000 from the Social Services Reserve. Smith wanted the Board to consider the potential long-range implications. Smith's recommendation was to transfer $500,000 versus lowering the Social Services levy by $500,000. Board members expect a recommendation from staff on which option would offer the most advantage to the County (reducing the Social Services levy or the County levy). Mutual expectation that this will be accomplished prior to the December truth in taxation meeting.

• Social Services Unit, Marci Hitz, Supervisor, reviewed the caseload and intake information for this unit within Social Services. Intakes have remained steady, while the number of children in out-of-home care has increased slightly.

 

Child Protection Staffing Update

Hitz informed the Board the staffing pattern within the Social Services Unit has been adjusted to meet the present demand for services. The current stress is on the child protection staff. To resolve the caseload issues, an employee will split duties in the areas of child protection and developmental disabilities.

 

Chemical Dependency Treatment Fund

Hitz provided a spreadsheet with projected impact to county funding of this treatment fund. Due to Legislative changes, the percentage share of expenses for services has been increased, from (approximately) 16% to 23% of the treatment cost. Wabasha County can anticipate an increase of $30,000 in expenses, based upon the 5-year averages for chemical dependency treatment services.

 

Financial/Eligibility Worker Vacancy Discussion

Board members were updated on the results of posting of the Financial/Eligibility Worker position. The posting of the Financial Worker Position as part-time and/or full-time was completed in early October. There was one internal (within the Social Services bargaining unit) candidate who expressed interest in the position as full-time.

Discussion followed on whether this position will be filled, or how? No decision reached on action to fill the current vacancy.

 

State Community Health Services Advisory Committee (SCHSAC) Report

In light of the time Judy asked Board members to review the handout she gave each of them that was a summary of the highlights from the Sept. 2011 SCHSAC meeting.

 

Towards Zero Death Grant

Request made to have a Board member participate in the steering committee for the grant implementation. Commissioners Harms and Wobbe expressed a willingness to participate on behalf of the Human Services Board.

 

PHS/SS Miscellaneous

Smith invited Board members to attend the next Social Services all-staff meeting, which will be held on Wednesday morning, October 26th. Smith also thanked Barton, Hitz, McNally, Moline and Stuhr for their work during his recent absence from the office.

 

WOBBE – HARMS

Being no further business to come before the Board, motion was made and duly carried at 12:04 p.m. to recess this meeting until 9:30 a.m. on November 22, 2011.

Adopted Unanimously.

Agenda for this meeting

 

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