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Minutes January 24, 2012 HS

Wabasha County Human Services Board

Meeting of January 24, 2012

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., January 24, 2012 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Norman, Roschen, and Wobbe.

Absent: Harms

 

HARMS – HALL

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no additions.

Adopted Unanimously.

HARMS – ROSCHEN

WHEREAS, the Minutes of the December 26, 2011 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – ROSCHEN

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 12/26/11 through 1/23/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 12/26/11 through 1/23/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 12/26/11 through 1/23/12 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 12/26/11 through 1/23/12 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

HARMS – HALL

Whereas, Wabasha County Human Services Board receives a number of documents requiring signature during the calendar year in the Public Health Services and Social Services Department; and

Whereas, the Minnesota Department of Health and the Minnesota Department of Human Services provide continuing funding for services through grants and allocation of funds authorized by Legislation, which also need signature by a representative of Public Health Services or Social Services staff; and

Whereas, these documents can be signed by administrative personnel as a matter of routine administrative procedure; and

Whereas, there has been a long history of administrative personnel signing certain documents on behalf of the Human Services Board; and

Whereas the authorized staff involved in these actions understand they will also comply with the Wabasha County Purchasing Policy, adopted Feb 5, 2002;

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the Directors of Public Health and Social Services, or their designees, to approve purchases, sign contracts, placement agreements, and other legally binding documents on behalf of the County during 2012. There is a limitation of $2,500 per individual item and $12,000 per contract (excluding contract for medical assistance waivers). The primary individuals/positions with this authorization are listed below:

Judy Barton           PHS Director

Laurie Hodgson      PHS Nurse

Terry Smith           SS Director

Lisa McNally           Financial Supervisor

Marcia Hitz             Social Services Supervisor

Nicole Moline          Fiscal Supervisor

Lisa Schuth-Stuhr   Child Support Supervisor

Adopted Unanimously.

ROSCHEN – HARMS

Whereas, the Wabasha County Social Services Director has received a letter of resignation from Cassey Clausen, Financial/Eligibility Worker, and

Whereas, Ms. Clausen is an employee in good standing with almost 3 years of employment by Wabasha County; and

Whereas, Ms. Clausen has indicated her last day of County employment will be January 27, 2012; and

Whereas, the Agency Director has previously accepted Ms. Clausen's letter of resignation on behalf of the Human Services Board and recommends acceptance, with thanks for her years of service,

Now therefore be it resolved, the Wabasha County Board of Human Services hereby accepts the resignation of Ms. Cassey Clausen with regrets, and gratitude for her years of service to the residents of Wabasha County

Adopted Unanimously.

HARMS – HALL

Whereas, the Wabasha County Department of Social Services has a current vacancy for the position of Financial/Eligibility Worker, and

Whereas, Director Smith and Supervisor McNally have shared information with the Human Services Board on why this position should be considered essential during the current economic times and therefore be considered to be filled; and

Whereas, the hiring of a new Financial/Eligibility Worker will have a fiscal impact of saving the County approximately $13,700 during calendar year 2012 (when compared to the previous employee's salary); and

Whereas, the delivery of timely and quality-level service is important to the residents of Wabasha County and the Human Services Board;

Whereas, the Department of Social Services has received a letter of resignation from a second Financial/Eligibility Worker, effective January 27, 2012;

Now therefore be it resolved, the Wabasha County Board of Commissioners hereby authorizes the Social Services Director to take all necessary steps to fill the current Financial/Eligibility Worker vacancy with a part-time employee, thereby not incurring a county expense for insurance benefits to the employer, and to also fill the latest vacancy with a full-time employee.

Adopted Unanimously.

ROSCHEN – HARMS

Whereas, the Department of Social Services has provided social services to the following individuals/families and have assessed a fee for the service provided; and

Whereas, Wabasha County has made diligent efforts to collect the fees due from each client unsuccessfully and these clients are now deceased; and

Whereas, the accounting & audit standards indicate the accounts should now be written off in accordance with standards adopted by the County;

Now therefore be it resolved, the Wabasha County Human Services Board reluctantly authorizes the Department of Social Services to write off the accounts as listed below:

 

Robert Adler, #9809-01, $1,570.00, Collection Period Elapsed/Rev. Recap Unable, Unable to Locate, 2002.

Allard Ahlers, #9407-01, $506.25, Rev. Recap Unable, Collection Period Elapsed, 2004.

Gregory Ahlers, #9808-02, $762.00, Rev. Recap Unable, Collection Period elapsed, 2000.

Daniel Anderson #2002-01, $384.00, Rev. Recap Unable, Collection period elapsed, 2000.

Michael Arden, #9606-01, $362.00, Rev. Recap Unable, Collection Period elapsed, 1996.

Thomas Armstrong, #2508-01, $512.88, Rev Recap Unable, Collection period elapsed, 2005

Marvin Bale, #2010-01, $384.00, Rev Recap Unable, Collection period elapsed, 2000.

Penny Bockland, #2502-01, $400.00, Rev Recap Unable, Collection period elapsed, 2005.

Kelly Bowen, #2507-02, $512.88, No Valid SSN/Rev. Recap Unable, Unable to Locate, 2005.

Alvin Burt, #5263-80, $12.03, Collection Period Elapsed/Rev. Recap Unable, Unable to Locate, 2004.

Roy Ellingson, #2207-03, $1,437.76, Rev Recap Unable, Collection period elapsed, 2002.

Karen Gary, 2507-06, $512.88. Collection Period elapsed, Unable to Rev Recap, 2005.

Francis Gilles, #9812-03, $4,395.74, Collection Period Elapsed, Unable to Rev Recap. 2000.

Mary Harms, #2706-13, $556.00, Bankruptcy 2010

Gordon Hebert, #9911-02, $288.00, Collection period elapsed, Unable to Revenue Recapture. 1999.

Donald Henifin, #9409-01, $344.00, Collection period elapsed, Unable to Rev Recap. 1995.

Daryl Hern, #2407-02, $1,575.00, Collection period elapsed, Unable to Rev Recap, 2004.

Scott Huntley, #9000-22, $314.00, Collection Period elapsed, No Rev. Recap. 1998.

Nathan Husser, #9908-05, $299.00, Collection period elapsed, No Rev Recap, 2000.

Kevin Jahnke, #2206-04, $412.00, Collection period elapsed, No Rev Recap, 2002.

Dustin Janssen, #9911-03, $768.00, Collection period elapsed, No Rev Recap, 1999.

Clark Jenvey, #2506-01, $490.00, Collection period elapsed, No Rev Recap, 2005.

William Johnson, #2111-02, $400.00, Collection period elapsed, No Rev Recap, 2001.

Delandos Johnson, #21010-21, $528.20, Bankruptcy

Charles Klemm, #2207-08, $412.00, Collection period elapsed, No Rev Recap, 2002.

Debra Kline, #9410-07, $524.00, Collection period elapsed, No Rev Recap, 2004.

Willy Kline, #2103-08, $384.00, Collection period elapsed, No Rev Recap, 2001.

Brian Kruger, #2003-05, $384.00, Collection period elapsed, No Rev Recap, 2000.

Steven Kruger, #9311-04, $333.00, Collection period elapsed, No Rev Recap, 2000.

Ricky Lange, #2205-02, $412.00, Collection period elapsed, No Rev Recap, 2002.

Kevin Levassuer, #9904-07, $384.00, Collection period elapsed, No Rev Recap, 384.00, 1999.

James Keith, #2307-06, $606.00, Collection Period Elapsed, Unable to Revenue Recapture, 2003.

Michael Schoenbeck, #2609-08, $288.00, Client Deceased, No Option of Recovery, 2011

Gregory Sillman, #2507-11, $512.88, Rev Recap unable, Collection Period Elapsed, Unable to Locate (Out of State), 2005.

Leroy Slater, #2202-06, $924.88, Rev Recap Unable, Collection Period Elapsed, 2002, 2005.

Dwight Wood, 2903-02, $1,436.03, Client Deceased, No Option of Recovery, 2011

 

Adopted Unanimously.

DISCUSSION and INFORMATIONAL ITEMS

 

Environmental Health Services Report

Susie West reported the submission of 3 plan reviews that she is currently working with. Also, licenses for calendar year 2012 are being mailed and will include a newsletter for the license holders. The licenses run from February 1, 2012 through January 31, 2013. The PHS staff are currently involved in promotion/awareness of radon, and have test kits available for the public. She is also working on the well program surveys that will be submitted to the State when completed.

Darrin Thompson was not present and an update was provided by Judy Barton, PHS Director. Darrin continues to work on septic reports that are due to the State in February.

 

Workforce Development, Inc. (WDI)

Ms. Wanda Jensen, Administrative Manager, provided an update to the Board on services received to our clientele through WDI. In 2011, there were 134 individuals served who are either participants of the Diversionary Work Program or the Minnesota Family Investment Program. 52% of the participants gained employment with an average wage of $10.00 per hour, which is about the regional average for salary.

The employment and training services are aimed to not only help MFIP and DWP participants become self-sufficient, but to also help the participant improve their lives 3+ years after exiting services from WDI staff.

 

South Country Health Alliance (SCHA)

Ms. Leota Lind, CEO of SCHA, was introduced by Commissioner Norman as the new CEO of South Country Health Alliance. The official appointment had been announced the previous day to SCHA staff.

Ms. Lind presented what will become an annual report to the county, and hopes to make a return visit later in this year. She shared a document that highlights the organization, the involvement by Wabasha County staff on specific committees, programs offered to enrollees, the benefits of utilizing a care coordinator in each county, and the positive HEDIS outcome data within South Country Health Alliance and specifically, Wabasha County.

 

Social Services Quarterly Reports

• Social Services Unit: Marci Hitz reported the number of intakes for this unit in the last quarter of 2011 has dropped, while the total number of workgroups has increased. The number of children in out-of-home placement has remained near 25. She anticipates the number of children in care to decrease this year as more adoptions are finalized. Marci concluded with a discussion about the use of laptops by social workers and the need to focus on changing technology to assist staff in their work.

• Quarterly Budget Report: Nicki Moline shared a year-end report with the Board. The report shows expenditures at 95% of the budgeted amount for 2011, and revenues at 105% of anticipation. The budget has a year-end cash balance of approximately $3.9 million, which positions the department well for the current year. The Social Services budget will transfer $500,000 to the general fund in the month of January, but not adversely affect our ability to operate smoothly.

• Quarterly Collections Report: Dawn Robinson handed out a spreadsheet with fiscal comparisons from the last quarter of 2011 and data from 2011. Overall, collections have dropped slightly, but the amount of funds retained by the county has increased, due to the programs from which recoveries were made. Total funds retained for 2011 was approximately $95,500, which is an increase of $19,000 from 2010.

• Income Maintenance Unit: Lisa McNally provided information on the number of cases currently open, an update on ApplyMN (electronic application process), and efforts toward the potential contracting out of our Child Care Assistance Program.

 

SE MN Innovation Grant Applications

Judy Barton shared information on the Health Care Innovation Challenge, in which counties of SE Minnesota might continue to receive additional funding as a follow-up to the Beacon Grant that had been awarded earlier. This Innovation grant focuses on improving health, reducing cost, and developing workforce opportunities. SE Minnesota counties are encouraged to make this application.

This Innovation grant also looks to partner with Community Service agencies, which have not been identified. County Social Services, Community Action Councils, and mental health centers are among those community service agencies that might be included in the Innovation grant definitions.

Letters of support have been submitted by Barton for Wabasha County, with no commitment of time or funding. More details will come forward as additional decisions are required.

 

Acceptance of Grant Applications at Human Services Board

Barton requested that the Board consider redoing the county grant policy to include allowing the Human Services Board to approve grant applications and acceptance of awarded grants for the Social Services and Public Health Departments. County Policy for grants that was approved in August (2011) does not allow for the Human Services Board to approve grant applications or

acceptance of grants. State statute does list this as a duty of the Human Services Board. Barton feels it is duplicative to repeat the same information to the County Board. After some discussion Barton was directed to talk with CFO Deb Koenig and bring the topic back to the next Human Services Board meeting.

 

Redesign Update

Terry Smith provided handouts describing the current progress of the redesign effort. There is a 67-slide PowerPoint available for review by contacting Smith. Among the highlighted slides were updates on: the project timeline, how the operating model was being developed, the components under review, high/low touch services, how level 1 processes are being explored, key considerations, and governance.

Wabasha County will have a visit from the Accenture team on February 7th and 8th. Much of these 2 days will involve administrative staff in meetings with the Accenture team. Supervisors are completing a spreadsheet of program information that will be submitted to Accenture prior to this February visit.

In March and early April, counties will be asked to review the business plan and to make a decision on continued participation in the project. The materials we receive will include the business plan for Wabasha as a single county in the project, plus material on the business plan as a 12-county project.

Smith noted a comment in the latest PowerPoint presentation that referenced "how" the project might include Public Health Services in this plan? Discussion will need to take place as a number of counties in the region have now merged/integrated Public Health and Social Services departments. In addition, 2 counties have included Veteran's Services in this new department structure. Smith was reminded to keep Public Health and Veteran's Services Directors informed as to the progress of the project.

 

PHS/SS Miscellaneous

Barton indicated that next month she will be placing a discussion topic on the agenda, Home Care services. Recently, an employee's hours have been reduced to the point where that employee is eligible for unemployment compensation. This raises the question of whether or not the County should continue to operate a Home Health Care program.

Smith shared information from a recent DHS Bulletin that now requires staff to assist children in foster care with consumer credit reports.

 

WOBBE – NORMAN

Being no further business to come before the Board, motion was made and duly carried at 12:02 p.m. to recess this meeting until 9:30 a.m. on February 28, 2012

Adopted Unanimously.

Agenda for this meeting

 

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