Home Meetings Board of Commissioners ->

Minutes March 25, 2014 HS

Wabasha County Human Services Board

Meeting of  March 25, 2014

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 11:00 p.m., March 25, 2014 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Harms, Springer and Wobbe.

Absent: Commissioner Roschen

 

Springer-Harms

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with removing Action item A, approve MDH Conditional Delegation Agreement, and placing it in the discussion items.

Adopted Unanimously.

Springer-Wobbe

WHEREAS, the Minutes of the February 25, 2014 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Springer-Wobbe

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 2/26/14 through 3/25/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 02/26/14 through 03/25/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 2/26/14 through 3/25/14 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 2/26/14 through 3/25/14 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

Hall-Harms

Whereas, The Wabasha County Board and the Wabasha Human Services Board have approved the job description for a Temporary Home and Community Based Services Supervisor; and

Whereas, The Wabasha County Board and the Wabasha Human Services Board have also approved the hiring of this temporary position; and

Whereas, The County Administrator, the County Social Services Director, and the Public Health Director, have conducted interviews with the internal applicants; and

Whereas, the hiring committee is recommending the hiring of Tammy Fiedler for this position, and the County Board has approved this position to be filled at pay grade 7, step 5:

Now therefore be it resolved by the Wabasha County Board of Human Services that Tammy Fiedler be hired to fill the temporary position of Home and Community Based Services Supervisor, at pay grade 7, step 5.

Adopted Unanimously

Springer-Hall

Whereas, The Social Services Department and the Public Health Department are in need of replacement their multifunction devices; and

Whereas, the Directors of these departments have reviewed specifications and prices for replacements of these machines and ongoing service maintenance agreements; and

Whereas, there is currently funding left in the South Country Health Alliance fund to cover the cost of these replacement machines;

Now therefore be it resolved by the Wabasha County Board of Human Services authorize the Directors of Social Services and Public Health to purchase the Richo MP 5002 for each office at a price of $8,428 each and to sign the maintenance agreement for each machine at a cost of $111/ month for 9,000copies per machine and excess copies at $.0123/copy. Purchase price of the multifunction machines will be taken out of the South Country Health Alliance fund.

Adopted Unanimously

Springer-Harms

Whereas, the Department of Human Services has released guidelines regarding the safeguarding of federal tax and social security information generated by the Income and Eligibility Verification System (IEVS) interface in the MAXIS eligibility system; and

Whereas, the MAXIS eligibility system is used by County staff in the Income Maintenance Unit to administer public assistance benefits to citizens of the County; and

Whereas, the Director of Social Services and the Financial Assistance Supervisor recommend the purchasing of privacy screens for all terminals that have access to the MAXIS eligibility system as a more cost effective solution than redesigning current available workspace;

Now therefore be it resolved by the Wabasha County Board of Human Services that the purchase of privacy screens for all terminals with access to the MAXIS eligibility system be approved.

Adopted Unanimously

Springer-Wobbe

Whereas, the Wabasha County Human Services Board authorized in 2010 a policy to establish the criteria used for the determination of parental fees and a general policy regarding redirect of other payments for child expenses, and:

Whereas, Ms. Moline has recommended an update to this policy to include updated statutory references and the calculation of parental fees based on the current month's pay records; and

Whereas, the Director and Fiscal Supervisor recommend an update to this policy and to include it as part of the Wabasha County Social Services Policy Manual under #5.103;

Now therefore be it resolved by the Wabasha County Human Services Board, that the Out of Home Placement Fee & Redirect Policy be amended effective March 25, 2014 and be included as part of the Wabasha County Social Services Policy Manual under #5.103.

Adopted Unanimously

Springer-Harms

Whereas, Dodge County, Fillmore County, Goodhue County, Houston County, Mower County, Olmsted County, Steele County, Wabasha County, Waseca County, and Winona County ("Participating Counties") have agreed to integrate Rule 12 State Operated Services financial resources into the CREST Initiative ("CREST"); and

Whereas, CREST is responsible for allocating State financial resources to provide Adult Mental Health Initiative services in Participating Counties; and

Whereas, in December 2013 the Minnesota Department of Human Services (DHS) awarded Participating Counties an Adult & Children's Mobile Crisis Services Grant ("Grant") to develop and provide regional Adult & Children's Mental Health Assessment, Intervention & Stabilization Services; and

Whereas; the Director of Social Services recommends that the County enter into an cooperative agreement as a Participating County in this Grant in order to increase the available crisis response services for the citizens of the County;

Now, therefore be it resolved by the Wabasha County Human Services Board that the County enter into an cooperative agreement as a Participating County in the Adult & Children's Mobile Crisis Services Grant.

Adopted Unanimously

Springer-Hall

Whereas, the Wabasha County Social Services Director has accepted the resignation of Megan Gosse, on behalf of the Wabasha County Human Services Board, effective March 26, 2014; and

Whereas, Ms. Gosse has been employed by Wabasha County Social Services as a Child Support Officer; and

Whereas, the filling of this vacancy is anticipated to be budget neutral as the individual hired will likely be at a salary equivalent to the previous incumbent; and

Whereas, the Director recommends maintaining the current level of staffing to provide necessary services in Wabasha County; and

Whereas, the Director of Social Services recommends this vacancy be filled;

Now therefore be it resolved by the Wabasha County Human Services Board, that the resignation of Megan Gosse is accepted, with reluctance and best wishes in future endeavors, and the Director of Social Services hereby be authorized to fill the Child Support Officer vacancy to maintain normal operations of the Social Services Department.

Adopted Unanimously

 

DISCUSSION and INFORMATIONAL ITEMS

SHIP update

Tina Moen, State Health Improvement Project grant coordinator, provided the Board with an update on the progress of the planning grant. She reviewed the 9 required areas we work in, who was on the Community Leadership Team, and the progress of the team. The team is at the point in accepting mini-grants from community partners and organizations.

Environmental Health

Darrin Thompson updated the Board on his activities this month, in addition to doing his normal duties he attend a Swimming Pool Operators certification class and is now certified, this was a new requirement of MDH for anyone doing pool inspections. He is also taking the on-line FDA food code training. Thompson reported he will be attending the MDH food code training in May, which is 6 days of training. This again was an MDH requirement.

Judy Barton informed the Board that Nicole Frankfourth had just given her resignation that morning. Barton has had conversations with MDH and they are in agreement with not moving the Conditional Delegation Agreement forward at this time. Barton states Wabasha County could not meet some of the requirements within that agreement with Frankfourth leaving. MDH states they are willing to work with us and are looking at some ways they may be able to fill the gap. There was also discussion on contracting for this service vs. filling the position. No final decisions were made and Barton will bring back further information when she hears back from MDH with what they may be able to offer as well as exploring some possible short term contracting options.

PHS/SS Miscellaneous

Barton reported to the Board that in discussions with Tammy Fiedler about the HCBS supervisor position she indicated that she would like in the resolution approving her in that position a clause that would indicate if this position would be eliminated or not continued after 2 years she would be assured that she could return to a staff nurse position in Public Health. By consensus the Board approved this addition. It will be added to the resolution at the County Board level.

John Dahlstrom informed the Board that he received notification confirming the CY 2014 Adult Mental Health Grant award from the Department of Human Services (DHS) of $78,938. Dahlstrom also informed the Board that he received notification from DHS that it reviewed the single audit report of Wabasha County for the year ended December 31, 2012 and found no unresolved issues or corrective actions.

Dahlstrom reported to the Board that the family of a resident who lost a DHS appeal regarding Medical Assistant payment of Long Term Care costs would like to bring the matter before the Board for a hearing. Michael Plante is maintaining contact with the family while the County Attorney's Office reviews the facts of the case. Plante will schedule a date for the hearing after he hears back from the County Attorney's Office.

 

Springer-Wobbe

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:58 AM to recess this meeting until 1:00 p.m. on April 22, 2014.

Adopted Unanimously.

Agenda for this meeting

 

Free Joomla template design by Joomlage.com