Home Meetings Board of Commissioners ->

Minutes February 24, 2015 HS

Wabasha County Human Services Board

Meeting of February 24, 2015


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 11 :00 a.m., February 24, 2015 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Goihl, Springer, Wobbe and McGrath-Keys.



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with the addition of resolutions HS 2015-009 and HS 2015-010.

Adopted Unanimously.


WHEREAS, the Minutes of the January 27, 2015 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 01/27/15 through 02/24/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 01/27/15 through 02/24/15 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 01/27/15 through 02124/15 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 01/27/15 through 02/24/15 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.


Wanda Jensen, Workforce Development did a brief presentation to the board on the services they offer and the benefits of those services. Her agency be focusing on employment for youth in 2015, including those in their early 20's. Commissioner Key is our representation on the joint powers board for Workforce Development.



Whereas, Wabasha County Public Health and Social Services departments have performed delegated functions for South Country Health Alliance since South Country Health Alliance began operations, and

Whereas, the current delegation agreement has expired, and

Whereas, South Country Health Alliance has put forward a new delegation agreement, and

Whereas, Wabasha County wishes to continue to provide these delegated functions for South Country Health Alliance;

Now therefore be it resolved by the Wabasha County Board of Human Services that they Sign the 2015 County Delegation Agreement with South Country Health Alliance

Adopted Unanimously


Whereas, the Wabasha County Social Services has been informed by the Minnesota Department of Human Services that the Community Support Services Program Grant plans which were submitted in the fall of 2013 will remain in effect for CY2015; and

Whereas, the total of all awards to be received by Wabasha County in CY2015 as part of these grant plans is $78,938; and

Whereas, by accepting these grant plans, Wabasha County agrees to the terms and conditions as outlined in the CY2015 award letter;

Now therefore be it resolved by the Wabasha County Human Services Board, that the CY2015 Community Support Services Program Grant plans be accepted.

Adopted Unanimously


Whereas, the Wabasha County Social Services Director has accepted the resignation of Tiffany Nelson, on behalf of the Wabasha County Human Services Board; and

Whereas, Ms. Nelson has been employed by Wabasha County as an Eligibility Worker for 5+ years and has accepted a similar position with Goodhue County; and

Whereas, Ms. Nelson's last day at Wabasha County will be March 6, 2015;

Now therefore be it resolved by the Wabasha County Human Services Board, that the resignation of Tiffany Nelson is accepted, with reluctance and best wishes in her new position.

Adopted Unanimously



A. Public Health Community Health Improvement Plan, Strategic Plan, and Quality Improvement Plan

Judy reported that she has submitted the 2014-2018 Community Health Improvement Plan, Public Health Strategic Plan, and Public Health Quality Improvement plan to MDH. These plans were due to MDH by March 31,2015. They are a requirement to continue to receive the Local Public Health Grant funding of $87 ,OOO/year. MDH is requiring these plans as part of the preparation for agencies to apply National Public Health Accreditation if they choose to.

B. Social Services Fourth Quarter Budget Report

Fiscal Supervisor Nicole Moline presented the Fourth Quarter Budget Report to the Board. Out of home placement costs continue to place significant pressures on the overall budget.

C. Outstanding Client Contributions for Case Management Services

Judy discussed with the Board the ongoing struggle with a few clients to collect their monthly assessed waiver fees. Some have not paid since 2013. The state says we can refuse to provide case management for lack of payment of these fees. Judy asked the Board their opinion of applying for revenue recapture on these folks. This would include any state funds they had coming, such as rental credit returns or state income taxes. Consensus of the Board was that Public Health should pursue all legal avenues to collect this revenue, including revenue recapture.

D. EDMS Update

John updated the Board that he attended an EDMS User Group meeting in Winona on January 29 and brought a sample draft contract. The County Attorney's Office had not yet received an official contract from Winona County. County Administer Plante was going to follow up with Winona County to get a final contract.

E. Clarification of staff nurse hours

Judy requested the Board assist her with clarification of a 2013 resolution that moved a 32 hour per week RN to 40 hours per week. Judy understood the move to be permanent, however, staff in the financial unit are under the interpretation that it is to return to 32 hours per week in June, 2015. After discussion by the County Attorney, the Board, and County Administrator, it was decided that it should be brought back to the County Board to make it a permanent change to 40 hr's per week. In addition Michael informed Judy that a new personnel committee is in place and it should be submitted to them and they will make a recommendation to the County Board.

F. Duplicate resolutions to Human Services Board and County Board

Judy and John asked for input from the Board, the County Administrator and County Attorney on their thoughts about resolutions that are passed by the Human Services Board then needing to go to the County Board also. Discussion centered around making this process more efficient and including resolutions passed at the Human Services Board on the consent agenda for the County Board. Personnel resolutions would need to go through the regular County Board process and would not be a part of the consent agenda items. In addition there was discussion about the need for the Human Services Board, the frequency of the Human Services Board meetings, and the functions of the Board. The Board decided that although it may not be mandatory to meet monthly, they found it beneficial and by consensus agreed to continue with monthly Human Services Board meetings.

G. Potential Phone System Changes for IMU

Financial Assistance Supervisor Lisa McNally discussed automated routing options for customers calling into the main Social Services line to improve efficiency and meet customer service needs for income maintenance. The costs to program the phones was a minimal service charge. The Board gave Social Services permission to proceed with the discussed automation plans.

H. PHS and SS Miscellaneous:

Judy informed the Board that the letter of intent is due for the next grant cycle for the SHIP grant, State Health Improvement program. In addition MDH is awarding a $2,500 grant for Ebola activities. By consensus the Board gave Judy permission to submit a nonbinding letter of intent for the SHIP grant and to accept the $2,500 Ebola grant.

John gave brief updates on the status of several ongoing issues and projects: Olmsted County was moving ahead with the planned regional adoption worker and decisions would need to be made over the next few months as to whether Wabasha County wanted to participate; Fernbrook Family Center signed a lease for a space in Wabasha and has hired two professional staff persons; Social Services would be sending out letters to guardians stating the County was in the process of standardizing contracts and rates; Social Services would likely bring forward a resolution to order replacement laptops for children & family services staff; due to a review by DHS there were going to be some significant changes to CREST funding for the region; and representatives from the County Attorney's Office were going to start participating in Social Services screenings involving child protection/welfare issues.



Key /Wobbe

Being no further business to come before the Human Services Board, motion was made and duly carried at 12:28 PM to recess this meeting until 1 :00 p.m. on March 24,2015.

Adopted Unanimously.

Agenda for this meeting


Free Joomla template design by Joomlage.com