Minutes December 17, 2013

Wabasha County Board of Commissioners

Meeting of December 17, 2013

 

The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, December 17, 2013 at 9:00 a.m.

 

The meeting was called to order by Board Chairman Hall.

 

The following Commissioners were present: Hall, Wobbe, Springer, Harms, Roschen

 

SPRINGER - HARMS

Motion to approve the agenda.

Adopted Unanimously

SPRINGER – WOBBE

Motion to approve the consent agenda after removing item E.

Claims

Meal Vouchers

Per Diems

SSIS Claims

Donation of $1,655 to the Veterans van program from:  Kellogg American Legion Auxiliary- $100; Wabasha American Legion Auxiliary - $600; Glen & Mary Polyard - $600; Joanie Lyons - $20; Peoples State Bank - $335.

Donation of $681 to the Youth Link Mentorship Program from the Wabasha Combined Drive.

Donation of $980 to the Substance Abuse Court from the Wabasha Combined Drive.

Nay:  Roschen, Harms

Adopted

WOBBE – HARMS

Motion to close the regular Board meeting and open the Public Hearing for the Impassable Road Petition.

Adopted Unanimously

 

Hearing was held for Impassable Road Petition and comments were heard from the public.

 

HARMS – ROSCHEN

Motion to close the Public Hearing and re-open the regular Board meeting.

Adopted Unanimously

ROSCHEN - WOBBE

Resolution No.: 2013-240

Whereas, Wabasha County's IT Director has created a capital improvement plan to upgrade IT systems in 2013-2015, has requested funding for these projects, and the board has approved funding for the 2013 initial phase of the project;

Whereas, the county uses tape backup systems for disaster recovery of critical data,  upcoming projects will increase the required backup capacity of the courthouse system, and the CJC system is approaching capacity because of increased usage;

Whereas, the upgrade plan involves replacing the courthouse tape system and rotating the current equipment to the CJC to provide extra capacity in both places and improve overall reliability;

Now therefore be it Resolved by the Wabasha County Board of Commissioners that the IT Director is hereby authorized to purchase a new tape backup system and any related components, up to $4000 total;

Adopted Unanimously

WOBBE - SPRINGER

Resolution No.:  2013-242

Whereas, Project CP 79-12-8080 – Apply Traffic Paint with any and/or all Supplemental Agreements, Change Orders or Work Orders, has been completed.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Wabasha County Auditor/Treasurer be authorized to issue a warrant for final payment to Traffic Marking Service Inc. in the amount of $2817.31.

Adopted Unanimously

 

The final report from the Springsted Classification and Compensation Study was handed out.  By consensus, the Board decided to bring this item back to the January 28, 2014 Board meeting.

 

WOBBE - HALL

Resolution No.: 2013-244

Whereas, the Wabasha County Board of Commissioners per Minnesota Statute 275.07 is required to adopt a final property tax levy for taxes payable year 2014 and certify that amount to the county auditor  no later than  December 28, 2013; and

Whereas, based upon the final budget the following amounts have been determined to be needed for the 2014 property tax levy.

 

Fund Levy
General Revenue Fund 6,596,051
General Revenue-Local Water Management 6,240
SELCO 141,500
Public Health Fund 293,854
Road & Bridge Fund 1,460,196
Social Services Fund 1,294,934
Soil & Water Conservation District 133,000
Whitewater Watershed 4,982
Building Fund 49,611
Capital Equipment Fund 205,647
Criminal Justice Center-COP 2008B Service 603,037
2014 Base Levy Total 10,789,052
Special Levies:  
Criminal Justice Center-GO Jail Bonds 2007A 775,714
Criminal Justice Center-GO Jail Bonds 2008A 162,096
Criminal Justice Center-GO Jail Bonds 2009A 155,500
2014 Special Levy Total 1,093,310
2014 Certified Final Levy 11,882,362

 

Now, Therefore, be it resolved by the Wabasha County Board of Commissioners that the County Auditor-Treasurer is to certify the 2014 final property tax levy to the Minnesota Department of Revenue as presented.

Nay:  Harms, Roschen

Adopted

SPRINGER - HALL

Resolution No.: 2013-245

Resolution approving the 2014 Southeastern Minnesota Multi-County Housing Redevelopment Special Benefit Tax Levy

Whereas, The Wabasha County Board of Commissioners approved a Special Benefit Tax agreement dated July 1, 2005 with Southeastern Minnesota Multi-County Housing and Redevelopment Authority for the purpose of paying, in part the debt service on the  Authority's Tax Increment Revenue notes, Series 2005; and

Whereas, pursuant to this agreement, the Wabasha County Board of Commissioners does hereby certify the special benefit property tax levy in the amount of $50,000.00 for the Southeastern Minnesota Multi-County Housing Redevelopment Authority, a Special Taxing district.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners the County Auditor-Treasurer is to certify the above 2014 special benefit property tax levy for Southeastern Minnesota Multi-County Housing Redevelopment Authority to the Minnesota Department of Revenue.

Adopted Unanimously

SPRINGER – WOBBE

Resolution No.:  2013-246

Whereas, the Southeastern Minnesota Multi-County Housing and Redevelopment Authority was created by action of the Boards of Commissioners of Dodge, Goodhue, Wabasha and Winona Counties pursuant to Minnesota Statutes, Section 469.004; and

Whereas, Minnesota Statute Section 469.033 subs. 6, permits the Authority to levy and collect a special benefits tax not to exceed 0.0185 percent of taxable market value; and

Whereas, the Wabasha County Board of Commissioners has considered the Authority's request to approve a special benefit tax to be levied upon all taxable market value of taxable property within the Authority's area of operation within Wabasha County.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners instructs the County Auditor-Treasurer to certify a 2014 final special benefit property tax levy in the amount of $59,494 for Southeastern Minnesota Multi-County Housing Redevelopment to the Minnesota Department of Revenue.

Adopted Unanimously

SPRINGER - HARMS

Resolution No.:  2013-247

Whereas, the Wabasha County Board of Commissioners is required by Minnesota Statute 275.07 to adopt a final budget for 2014; and

Whereas, The Wabasha County Board of Commissioners have reviewed the fiscal year 2014 final budget as shown below; and

 

 

 

      Original Budget

 

          Final Budget

 

 

     2013

 

       2014

Revenues:

 

 

 

 

  County Portion Property Taxes

$

11,576,535

$

12,145,862

  State Aid Property Tax Aids

 

717,499

 

842,772

  Other Taxes

 

14,000

 

14,500

  Licenses and Permits

 

212,105

 

219,052

  Intergovernmental Revenues-

 

 

 

 

    Federal

 

1,783,779

 

2,677,897

    State

 

7,937,350

 

9,234,136

    Other

 

25,000

 

26,500

  Charges for Services

 

1,556,996

 

1,512,965

  Fines and Forfeits

 

7,474

 

6,000

  Interest on Investments

 

125,000

 

125,000

  Miscellaneous Income/Receipts

 

394,634

 

459,536

  Gifts and Contributions

 

8,480

 

5,520

     Total Revenues

$

24,358,852

$

27,269,740

 

 

 

 

 

Expenditures:

 

 

 

 

   General Government

$

3,829,858

$

3,947,736

   Public Safety

 

5,098,536

 

5,447,508

   Sanitation

 

207,799

 

203,491

   Conservation of Natural Resources

 

332,415

 

335,191

   Culture and Recreation

 

239,552

 

240,221

   Economic Development

 

2,186

 

2,686

   Other

 

284,770

 

271,403

   Highways and Streets

 

8,443,923

 

9,491,943

   Human Services/Welfare

 

4,072,464

 

4,297,538

   Public Health

 

1,189,028

 

1,408,702

   Debt Service

 

1,656,719

 

1,640,397

     Total Expenditures

 

$25,357,250

 

$27,286,816

 

 

 

 

 

Other Financing Sources (Uses):

 

 

 

 

   Proceeds from Sale of Assets

$

5,000

$

6,000

   Transfer in from Other Funds

 

652,625

 

2,625

   Transfer out from Other Funds

 

(652,625)

 

(2,625)

Total Other Financing Sources (Uses)

$

5,000

$

6,000

 

 

 

 

 

Net Change in Fund Balance

$

(993,398)

 

(11,076)

 

Whereas, the Wabasha County Board of Commissioners has considered the duties of each and every office, department and agency and the experience, qualifications and performance of employees, elected officials and appointed employees in the development of this budget; and

Whereas, capital expenditures included in the 2014 budget shall be made only after approval of the Board of Commissioners per the County Purchasing Policy.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that the 2014 Wabasha County Final Budget is adopted as presented.

Nay:  Roschen

Adopted

WOBBE - SPRINGER

Resolution No. 2013-249

Whereas, State Statute requires that the County Board set the annual salary for elected officials prior to the end of the current year for the following year.

Whereas, the County Attorney's Salary is set at $90,556.11; and

Whereas, the County Board has indicated in its dealing that it desires to ensure that the county officials and employees are paid at levels commensurate with industry average; and

Whereas, the Wabasha County attorney has over 20 years of experience in carrying out his statutorily mandated duties; and

Whereas, in reviewing counties of similar size and demographics of Wabasha County the average County Attorney salary was found to have been $94,939 for 2013; and

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners sets the 2014 County Attorney Salary at $94,939, which reflects the market average for the County Attorney position for counties of similar size and for similar experience.

Therefore, be it further Resolved by the Wabasha County Board of Commissioners that: This salary will be effective 01/01/2014.Adopted Unanimously

Nay:  Roschen, Harms

Adopted

HARMS - SPRINGER

Resolution No. 2013-250

Whereas, State Statute requires that the County Board set the annual salary for elected officials prior to the end of the current year for the following year.

Whereas, the Auditor/Treasurer's Salary is set at $63,442.49; and

Whereas, the Auditor/Treasurer is requesting a 4.5% increase which would bring her salary to $66,297.40; and

Whereas, this increase is included in the 2014 budget.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners sets the 2014 Auditor/Treasurer Salary at $66,297.40.

Therefore, be it further Resolved by the Wabasha County Board of Commissioners that: This salary will be effective 01/01/2014.

Adopted Unanimously

WOBBE - HARMS

Resolution No. 2013-251

Whereas, State Statute requires that the County Board set the annual salary for elected officials prior to the end of the current year for the following year.

Whereas, the County Recorder Salary is set at $65,986.44; and

Whereas, the County Recorder is requesting a 2.5% increase which would bring his salary to $67,636.10; and

Whereas, the Springsted classification and compensation study showed that the County Recorder was 5.69 % under similar counties used as comparisons with years of service and duties.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners sets the 2014 County Recorder's Salary at $67,636.10.

Therefore, be it further Resolved by the Wabasha County Board of Commissioners that: This salary will be effective 01/01/2014.

Adopted Unanimously

HARMS - ROSCHEN

Resolution No: 2013-252

Whereas, State Statute requires that the County Board set the annual salary for elected officials prior to the end of the current year for the following year.

Whereas, the current salary for the Sheriff is $85,553.73.

Whereas, the Sheriff is requesting a 4.5% increase which would bring his salary to $89,403.64.

Whereas, this is included in the 2014 budget.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that:

The salary for Sheriff, an elected official, be increased by 2.6%.

Therefore, be it further Resolved by the Wabasha County Board of Commissioners that:  This salary will be effective 01/01/2014.

Nay:  Hall,  Springer, Wobbe

Failed

SPRINGER - WOBBE

Resolution No: 2013-252

Whereas, State Statute requires that the County Board set the annual salary for elected officials prior to the end of the current year for the following year.

Whereas, the current salary for the Sheriff is $85,553.73.

Whereas, the Sheriff is requesting a 4.5% increase which would bring his salary to $89,403.64.

Whereas, this is included in the 2014 budget.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that:

The salary for Sheriff, an elected official, be increased by 4.5%.

Therefore, be it further Resolved by the Wabasha County Board of Commissioners that:  This salary will be effective 01/01/2014.

Nay:  Harms, Roschen

Adopted

HARMS - SPRINGER

Resolution No.:  2013-248

Whereas, the County Board approves Cost of Living Adjustments (COLA) for non-union employees, and

Whereas, a 1.5% increase was included in the 2014 budget, and

Whereas, this increase would preserve the pay differentials required to maintain Pay Equity required by State Statutes, and

Whereas, the current Consumer Price Index published by the Bureau of Labor Statistics shows that the inflation rate for 2013 is 1.4% through the end of October, the most current date available.

Now therefore be it resolved by the Wabasha County Board of Commissioners that the Non-Union pay grid be adjusted by a 1.5% COLA effective January 1, 2014.

Be it further resolved by the Wabasha County Board of Commissioners that:

  • Highway seasonal workers' rate of pay will not be adjusted by the COLA increase.
  • Bailiffs will receive the same COLA increase as other non-union positions (position is not on the non-union grid)
  • Any non-union employee being paid above the final step of their pay grid will receive only the amount equal to their final step
  • Part time dispatchers, deputy sheriffs and jailers will be paid at 50 cents below the starting wage of the union contract wage schedule as approved by Board resolution on December 17th, 2002
  • Wages for Non-Union Court Services employees will be determined by the 3rd Judicial District Judge for Wabasha County

Nay:  Roschen

Adopted

 

Recessed for lunch.

 

WOBBE - SPRINGER

Resolution No.: 2013-238

Whereas, the Wabasha County Board of Commissioners determined that the County Administrator form of governance found under Minnesota Statute 375A.06 is the most appropriate form of government for the County; and

Whereas, Wabasha County recently went through the process of recruiting and hiring a candidate to serve as County Administrator.  However, that individual has since resigned from the position creating a vacancy in the office of County Administrator; and

Whereas, the goal of Wabasha County whenever it looks to hire an employee is to find the most qualified person for the position based on job related factors; and

Whereas, the Wabasha County Board has determined that it is necessary to create a committee to help find and recommend to the Board a qualified candidate(s) to become the County's next County Administrator; and

Now, Therefore, Be it Resolved that the Wabasha Board of Commissioners hereby appoints Commissioner Springer to head a five (5) member committee to determine the appropriate process the County will utilize to hire a County Administrator.  Those responsibilities will include, but are not limited to, recruiting, interviewing, and recommending to the County Board a suitable candidate for County Administrator; and

Be it Further Resolved that the committee members will be selected by the appointed commissioner but shall include at least two (2) department heads (Deb Koenig and Judy Barton), one (1) member of the Wabasha County Government Study Commission (Randy Eggenberger), and one (1) other member (Gayle Gillespie) that the commissioner deems appropriate.

Nay:  Harms, Roschen

Adopted

 

A discussion/update was held to assign county administrator powers and duties to county staff.

 

SPRINGER - HARMS

Resolution No:  2013-243

Whereas, the Minnesota Government Data Practices Act (MGDPA) creates a presumption that all local government records are accessible to the public; and

Whereas, Minnesota Statutes, section 13.02, subdivision 16, requires that Wabasha County appoint an employee as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of data on individuals within the county; and

Whereas, Wabasha County appointed Larry Timmerman as the County's Responsible Authority; and

Whereas, Larry Timmerman recently resigned his County Administrator position;

Now therefore be it resolved, the Wabasha County Board of Commissioners hereby appoints

Michael Plante to be the County's Responsible Authority pursuant to the MGDPA.

Adopted Unanimously

ROSCHEN - SPRINGER

Resolution No.:  2013-241

Whereas, Wabasha County Board of Commissioners had previously authorized the Public Health Director to hire a SHIP Coordinator, and

Whereas, the Public Health Director advertised and interviewed candidates for this position, and

Whereas, the Public Health Director is recommending that the Board offer the position to Tina Moen, MS, HFS, CWC;

Now Therefore be it Resolved, by the Wabasha County Board of Commissioners that; Tina Moen be offered the SHIP coordinator position at pay grade 4- step 2 ($20.5682/hr) contingent on her successful passing of the criminal background check and drug screening test, with an employment date of January 2, 2014.  This position will not be continued if grant funding is lost for the position.

Adopted Unanimously

 

Commissioners reported on meetings they attended.

 

SPRINGER - WOBBE

Motion to adjourn.

Adopted Unanimously

Agenda for this meeting

Video 1 of 1 (Direct)

 

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