Minutes November 22, 2016

 Wabasha County Board of Commissioners

Meeting of November 22, 2016


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, November 22, 2016 at 9:00 a.m.

The meeting was called to order by Board Chairman Hall.

The following Commissioners were present:  Goihl, Hall, Key, Springer, Wobbe

GOIHL-SPRINGER

Motion to approve the agenda

Adopted Unanimously

Staff Updates

Administrator Updates

Public Forum Comments:

SPRINGER-KEY

Motion to approve the consent agenda including the following:

Minutes: November 15th, 2016

Claims

Meal Vouchers

Per Diems

Resolution No.: 2016-257

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that,

the Wabasha County Board of Commissioners hereby authorizes a leave without pay for Mr. Eric Passe after accrued time has been exhausted for a period of time as may be necessary through the extent of coverage under the Family Medical Leave Act.

Adopted Unanimously

Presentation: Toward Zero Deaths, Tisha Bergner Wabasha County TZD Coordinator, Jessica Schleck State TZD Coordinator

SPRINGER-GOIHL

Resolution No.: 2016-258

Whereas, the County of Wabasha is planning to implement County State Aid Highway projects in 2017 which will require State Aid funds in excess of those available in its State Aid Regular Construction Account, and

Whereas, said County is prepared to proceed with the construction of said projects through the use of an advance from the County State Aid Construction Fund to supplement the available funds in their State Aid Regular Construction Account, and

Whereas, the advance is based on the following available balances and estimated expenditures:

Regular Account Balance available as of date 11/14/2016         -$807,359

Regular Account Estimated Allocation 2017                               $2,503,000

Estimated Disbursements:

Project SAP 079-635-001 (Reg)    $200,000

Project SAP 079-602-040 (Reg)    $415,000

Project SAP 079-625-019 (Reg)    $105,000

Project SP 079-630-017  (Reg)    $42,000

Project SAP 079-628-001 (Reg)    $106,000

Project SAP 079-628-002 (Reg)    $100,000

Project SAP 079-627-007 (Reg)    $400,000

Project SAP 079-608-013 (Reg)    $1,500,000

Project SAP 079-030-007 (Reg)    $900,000

Total Estimated Disbursements         $3,768,000

Total Requested Advance Amount (Reg)                                     $2,068,000

Whereas, repayment of the funds so advanced will be made in accordance with the provisions of Minn. Stat. 162.08, Subd. 5 & 7 and Minn. Rules, Chapter 8820.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that,

the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway projects of the County of Wabasha in an amount up to $2,068,000 in accordance with Minnesota Rules 8820.1500, Subp. 9 and hereby authorize repayments from subsequent accruals to the Regular Construction Account of said County from future year allocations until fully repaid.

Adopted Unanimously

WOBBE-SPRINGER

Resolution No.: 2016-259

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that Wabasha County enter into the attached Minnesota Historical Society Grant Agreement for MHS Grant No. 1604-19575

Be It Further Resolved by the Wabasha County Board of Commissioners that the Wabasha County Engineer is authorized to execute the Agreement and any amendments to the Agreement.

Adopted Unanimously

GOIHL-SPRINGER TO SET THE COUNTY ATTORNEY’S SALARY AT $93,850

Resolution No.: 2016-261

Resolution Setting

County Attorney 2017 Salary

Whereas, Karrie Kelly is the Wabasha County Attorney, whose 2016 salary is $92,000; and

Whereas, the County Board has the duty and responsibility to set the salary of the County Attorney by resolution on an annual basis after consideration of responsibilities and duties of the office, and the county attorney's experience, qualifications, and performance;

Now, Therefore, the Wabasha County Board of Commissioners makes the following information part of the record: 

1. The County Attorney has provided information regarding her salary proposal, her duties and responsibilities, experience, salary comparison data from certain counties,  and some workload data for her office. All of the information provided by the County Attorney has been reviewed and considered by the Board and is part of the record in this matter.

2. The County Board has reviewed and considered the statutory duties of the County Attorney and a summary of those duties from the Minnesota County Attorneys Association. Additionally, The County invited each of the elected officials to attend a meeting to further discuss the duties and responsibilities of those officials, to discuss any changes in duties and/or volume of work from the prior year, to discuss their experience and qualifications for the position, and to discuss any other information that those officials deem pertinent.

3. The County Board considered that the County Attorney’s Office provides services to the Cities of Plainview and Lake City.

4. The Board considered that funds from law enforcement contracts with cities have been used to offset the salary and budget expenses of the Sheriff’s office.

5. The County Board considered salary comparison data provided by County Administrator Michael Plante.

6. The County Board knows of the changes to child protection laws which may impact the workload in the County Attorney’s office both last year and in to the future.

9. Ms. Kelly has over 25 years of experience as a prosecutor, 10 years in Iowa prosecuting felonies, 14 ½ years as an Assistant Wabasha County Attorney and two years as the Wabasha County Attorney. 

10. The County Board is aware of the advice and guidance that the County Attorney’s office provides to it and the particular advice provided to it by Ms. Kelly.

12. In reviewing the salary comparisons, the County Board considered the county population, tax capacity, and years of experience both as a prosecutor and as county attorney of the comparators into account.

13. The County Board offered Ms. Kelly the opportunity to provide information in writing and offered to meet with her to discuss all of the information from all sources, respond to its question and provide any additional information she wanted the Board to consider.

14. All of the data contained in the binder provided by Mr. Plante are incorporated into the record and have been reviewed and considered by the Board.

15. The County Board considered that Ms. Kelly has made a request for a salary increase for 2017.  

Now, Therefore, based upon review and consideration of the duties and responsibilities of the position of Wabasha County Attorney; her experience, qualifications, and performance; the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1.The Wabasha County Attorney’s salary for 2017 shall be increased from $92,000 to $93,850.

2.The Finance Office is authorized and directed to make the changes to the County Attorney’s salary, effective January 1, 2017, consistent with his standard operating procedures for Wabasha County.

Passed 4-1 Nay: Key

KEY MADE THE MOTION TO SET THE AUDITOR/TREASURER’S SALARY AT $74,655.  MOTION FAILED FOR A LACK OF A SECOND.

GOIHL-SPRINGER TO SET THE AUDITOR/TREASURER’S SALARY AT $73,200

Resolution No.: 2016-262

Resolution Setting

Auditor/Treasurer’s 2017 Salary

Whereas, Denise Anderson is the Wabasha County Auditor/Treasurer, whose 2016 salary is $71,100; and

Whereas, the County Board has the duty and responsibility to set the salary of the County Auditor/Treasurer by resolution on an annual basis after consideration of responsibilities and duties of the office, and the County Auditor/Treasurer's experience, qualifications, and performance;

Now, Therefore, the Wabasha County Board of Commissioners makes following information part of the record: 

1. County Auditor/Treasurer has provided information regarding the duties and responsibilities of her position and her office, her accomplishments for the past year, and an overview of her experience. All of the information provided by the County Auditor/Treasurer has been reviewed and considered by the Board and is part of the record in this matter. 

2. The County invited each of the elected officials to attend a meeting to further discuss the duties and responsibilities of those officials, to discuss any changes in duties and/or volume of work from the prior year, to discuss their experience and qualifications for the position, and to discuss any other information that those officials deem pertinent.

3. The County Board considered the information regarding the salaries of other County Auditor/Treasurers provided by County Administrator Plante.

4. The Board considered the performance of Ms. Anderson and her office, how she and her office interact with the Board and other Departments and the services that she and her office provide to the public. .

5. Ms. Anderson has worked in the Auditor/Treasurer’s office for over 20 years. She began as a payroll clerk in November 1995. Ms. Anderson became an Account Deputy Auditor in 1998, Chief Deputy in 1999 and Chief Deputy Supervisor in 2002. Ms. Anderson’s first term began in January 2011.  

6. The County Board offered Ms. Anderson the opportunity to provide information in writing and offered to meet with her to discuss all of the information from all sources, and provide any additional information she wanted the Board to consider.

7. All of the data contained in the binder provided by Mr. Plante are incorporated     into the record and have  been reviewed and considered by the Board. 

8. The County Board considered that Ms. Anderson has made a request for a salary increase for 2017.  

Now, Therefore, based upon review and consideration of the duties and responsibilities of the position of Wabasha County Auditor/Treasurer; her experience, qualifications, and performance; the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1. The Wabasha County Auditor/Treasurer’s salary for 2017 shall be increased from $71,100 to $73,200.

2. The Finance Office is authorized and directed to make the changes to the County Auditor/Treasurer’s salary, effective January 1, 2017, consistent with his standard operating procedures for Wabasha County.

Passed 4-1 Nay: Key

GOIHL / WOBBE TO SET THE RECORDER’S SALARY AT $70,750

Resolution No.: 2016-263

Resolution Setting

Recorder’s 2017 Salary

Whereas, Jeffrey Aitken is the Wabasha County Recorder, whose 2016 salary is $69,700; and

Whereas, the County Board has the duty and responsibility to set the salary of the County Recorder by resolution on an annual basis after consideration of responsibilities and duties of the office, and the county Recorder's experience, qualifications, and performance;

Now, Therefore, the Wabasha County Board of Commissioners makes following information part of the record: 

1. The County Board has reviewed and considered the statutory duties of the County Recorder and the summary of duties.

3. Mr. Aitken provided a departmental overview in his salary request and the Board also considered prior information submitted by Mr. Aitken.

4. The County Board considered the comparison salary data provided by Michael Plante. Mr. Aitken did not provide any comparison data.

5. The County offered Mr. Aitken the opportunity to provide information in writing, and to meet with him to discuss all of the information from all sources, respond to its question and provide any additional information he wanted the Board to consider.

6. All of the data contained in the binder provided by Mr. Plante are incorporated     into the record and have been reviewed and considered by the Board. 

7. The County Board considered that Mr. Aitken has made a request for a salary increase for 2017.  

Now, Therefore, based upon review and consideration of the duties and responsibilities of the position of Wabasha County Recorder; his experience, qualifications, and performance; the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1. The Wabasha County Recorder’s salary for 2017 shall be increased from $69,700 to $70,750.

2. The Finance Office is authorized and directed to make the changes to the County Recorder’s salary, effective January 1, 2017, consistent with his standard operating procedures for Wabasha County.

Passed 4-1 Nay: Key

GOIHL / WOBBE TO SET THE SHERIFF’S SALARY AT $95,065

Resolution No.: 2016-264

RESOLUTION SETTING

SHERIFF’S 2017 SALARY

Whereas, Rodney Bartsh is the Wabasha County Sheriff, whose 2016 salary is $93,200; and

Whereas, the County Board has the duty and responsibility to set the salary of the County Sheriff by resolution on an annual basis after consideration of responsibilities and duties of the office, and the county Sheriff's experience, qualifications, and performance;

Now, Therefore, the Wabasha County Board of Commissioners makes following information part of the record: 

1. The County Board has reviewed and considered the statutory duties of the County Sheriff.  In addition to the statutory duties, the Sheriff’s office provides law enforcement services for the Cities of Elgin and Mazeppa.

2. Sheriff Bartsh has 60 employees. His employees include deputies, jailers, dispatchers, clerks and administrative assistants. 

3. Sheriff Bartsh is the most senior Sheriff in SE Minnesota, with 25 years experience in law enforcement. He is in his 4th term as Sheriff.

4. Sheriff Bartsh has associates degree in law enforcement and has a P.O.S.T. license, which is required to work as a peace officer. 

5. The County Board considered the comparison salary data provided by Michael Plante.

6. The Board considered the performance of Sheriff Bartsh and his office, including how they have interacted with other departments.  

7. The County Board offered Sheriff Bartsh the opportunity to provide information in writing and to meet with him to discuss all of the information from all sources, respond to its question and provide any additional information he wanted the Board to consider.

8. All of the data contained in the binder provided by Mr. Plante are incorporated     into the record and have been reviewed and considered by the Board. 

9. The County Board considered that Sheriff Bartsh has made a request for a salary increase.

Now, Therefore, based upon review and consideration of the duties and responsibilities of the position of Wabasha County Sheriff; his experience, qualifications, and performance; the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1. The Wabasha County Sheriff’s salary for 2017 shall be increased from $93,200 to $95,065.

2. The Finance Office is authorized and directed to make the changes to the County Sheriff’s salary, effective January 1, 2017, consistent with his standard operating procedures for Wabasha County.

Passed 4-1 Nay: Key

GOIHL / HALL TO SET THE COMMISSIONER’S SALARY AT $17,670.  BOARD CHAIR RECEIVES AN ADDITIONAL $500.  PER DIEMS SET AT $45 FOR MEETINGS LESS THAN 4 HOURS IN TOTAL LENGTH AND AT $90 FOR MEETINGS THAT LAST MORE THAN 4 HOURS

Resolution No.: 2016-260

Resolution Setting

Commissioner Salary And Per Diems 2017

Whereas, Minnesota Statutes 375.055 provides for the establishment of compensation for services rendered by County Commissioners in Minnesota; and

Whereas, Minnesota Statutes 375.055 provides that a change in County Commissioner’s salary or per diems shall not be effective until January 1st of the next year; and

Whereas, Minnesota Statutes 375.055 provides that a change in County Commissioner’s salary or per diems shall not change except in accordance with Minnesota Statutes 375.055; and

Now, Therefore, Be It Resolved that for the year of 2017 the salary and per diems for the Wabasha County Board of Commissioners be established at:

$17,670   Annual Salary (plus $500 for the Board Chair)

$50 if less than 4 hours     Per Diem Payments

$90 if over 4 hours

Passed 4-1 Nay: Key

SPRINGER-HALL

Motion to Go into Closed Session

Labor Negotiation Strategy

Resolution No.: 2016-265

Whereas, Minn. Stat. §13D.01 subd. 1(a) permits closing a County Board meeting for the purposes of discussing labor negotiation strategy;

Whereas, the County Board desires to consult with its attorney regarding the best course of action to take during the upcoming labor negotiations;

Whereas, it is not possible to fully discuss strategy and the options available to the County in a public meeting that may be attended by the opposing party;

Whereas, without such a meeting the County will have to make decisions without the full benefit of consultation with counsel, and is concerned that in such a situation, it could make poor or uninformed decisions, exposing the County and its taxpayers to liabilities and costs that could be avoided by fully informed decision making available only in a closed session with counsel;

Whereas, certain phases of the negotiation strategy may be impaired if every discussion is available for the benefit of opposing parties;

Whereas, the County Board wishes to meet with its attorney to discuss the pros and cons, and strategy regarding the labor negotiations, and finds that such a discussion cannot be had in public session;

Whereas, based upon the foregoing the Board finds there is an absolute need for confidentiality of this matter;

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that a closed meeting of the County Board addressing the labor negotiation strategy will be held with the County Attorney and other County staff. No subject matter other than the foregoing shall be discussed at said meeting.

GOIHL-KEY

Motion to Reopen the Public Meeting

GOIHL / WOBBE

Recess to the Association of Minnesota Counties Annual Conference. December 4-6.  Hyatt Regency Minneapolis, 1300 Nicollet Mall, Minneapolis, MN 55403

Adopted Unanimously

Agenda for this meeting

Video 1 of 2 (Direct)

Video 2 of 2 (Direct)

 

Free Joomla template design by Joomlage.com