Minutes December 27, 2016

 Wabasha County Board of Commissioners

Meeting of December 27, 2016


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, December 27, 2016 at 9:00 a.m.

The meeting was called to order by Board Chairman Hall.

The following Commissioners were present:  Goihl, Hall, Key, Springer, Wobbe

SPRINGER-KEY

Motion to approve the agenda

Adopted Unanimously

Staff Updates

Administrator Updates

Public Forum Comments:

WOBBE-SPRINGER

Motion to approve the consent agenda including the following:

Minutes: December 20th, 2016

Claims

Meal Vouchers

Per Diems

Donations: Approve and accept donations to the Wabasha County Sheriff’s Office to be used toward the purchase of a new K-9

• Federal Mogul - $100.00

• Rochester Sand & Gravel - $2,000.00

• Glenda Hoenk - $200.00

Adopted Unanimously

SPRINGER-KEY

Resolution Number 2016-284

County-designated employee for the noxious weed program

Whereas, Chapter 18 Minn. Stats. has been adopted for the purpose of protecting the residents of the state from the injurious effects of noxious weeds on public health, the environment, public roads, crops, livestock, and other property; and

Whereas, A county must either appoint at least one county agricultural inspector or a county-designated employee to carry out the duties specified under Chapter 18 Minn. Stats.; and

Whereas, The Wabasha SWCD implements a Cooperative Weed Management Area program for the residents of Wabasha County and currently has staff proficient in the identification and removal of noxious weeds.

Now Therefore Be It Resolved, the Wabasha County Board of Commissioners appoints Jennifer Wahls of the Wabasha SWCD as the county-designated employee for 2016 to carry out the duties specified under Chapter 18.81 Minn. Stats. and Wabasha County will pay up to $500 for any additional expenses above the initial $250 allotment.

Be It Further Resolved, Any funds allocated by Wabasha County for the Noxious Weed Program will be provided to the Wabasha SWCD Office for the administration of the program and if either party wishes to terminate this agreement that they shall provide notice to the other party at least thirty days in advance.

Adopted Unanimously

SPRINGER-KEY

Resolution No: 2016-285

Resolution Authorizing the Purchase of Three (3) 2017 Ford Explorer’s

and authorization for Auditor’s Warrant

Whereas, the Wabasha County Sheriff’s Office is requesting to purchase three (3) 2017 Ford Explorer’s at a cost of $26,193.14 each per attached quote from Tom Heffernan Ford of Lake City, MN, and;

Whereas, the money for the purchase of these vehicles will be paid from Capital Funds not to exceed the budgeted amount of $80,000.00.  

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Auditor is authorized to issue an Auditor’s Warrant for the purchase of three (3) 2017 Ford Explorer’s from Tom Heffernan Ford of Lake City, MN. 

Be it Further Resolved by the Wabasha County Board of Commissioners that the total cost for the vehicles will not exceed the budgeted amount of $80,000.00.

Be it Further Resolved by the Wabasha County Board of Commissioners that funding of the purchase for these vehicles will come from Capital Funds.

Adopted Unanimously

WOBBE-SPRINGER

Resolution Number: 2016-286

Appointment of Board of Adjustment Members

Whereas, Chapter 16.05 of the Wabasha County Zoning Ordinances establishes a Board of Adjustment vested with the authority as provided by Chapter 394.21 through 394.37 of the Minnesota Statues; and

Whereas, Each Wabasha County Board Commissioner is granted the right to recommend a member of the Wabasha County Board of Adjustment; and

Whereas, The Wabasha County Board of Commissioners appoints the members of the Board of Adjustment.

Now Therefore Be It Resolved, The Wabasha County Board of Commissioners appoints the following individuals to serve on the Wabasha County Board of Adjustment for the next two years.

• Jon Beckman (Key)

• Robert Walkes (Hall)

• Ken Jacob (Goihl)

• Gayle Gillespie (Springer)

• Mike Wallerich (Wobbe)

Adopted Unanimously

GOIHL-KEY

Resolution Number: 2016-287

Appointment of Planning Commissioner Members

Whereas, Chapter 16.04 of the Wabasha County Zoning Ordinances establishes a Planning Commission vested with the authority as provided by Chapter 394.30 of the Minnesota Statues; and

Whereas, Each Wabasha County Board Commissioner is granted the right to recommend a member of the Wabasha County Planning Commission; and

Whereas, The Wabasha County Board of Commissioners appoints the members of the Planning Commission.

Now Therefore Be It Resolved, The Wabasha County Board of Commissioners appoints the following individuals to serve on the Wabasha County Planning Commission for the next two years.

• John Lubinski (Hall)               

• Jon Beckman (Key)

• Gayle Gillespie (Wobbe)

• Jeanne Pietig (Springer)

• Ken Jacob (Goihl)

Adopted Unanimously

GOIHL-HALL

Resolution Number: 2016-288

Wolf Conditional Use Permit

Whereas, Ron and Lyn Wolf applied for a Conditional Use Permit to transfer the dwelling density from parcel 04.00231.03 to parcel 04.00230.00 located in Section 23, Township 110 North, Range 11 West, Town of Glasgow to allow for a second dwelling; and

Whereas, The Wabasha County Planning Commission conducted a public hearing on December 19, 2016  to provide an opportunity for the public to present any testimony related to the request; and

Whereas, The Wabasha County Planning Commission discussed the matter after the public hearing and with a vote of 3-0 recommends to the Wabasha County Board of Commissioners that the request be approved with one condition.

Now Therefore Be It Resolved, the Wabasha County Board of Commissioners approves the Conditional Use Permit for Ron and Lyn Wolf with the condition as follows:

1. A deed restriction to prohibit any dwellings shall be recorded on all of parcel 04.00231.03.

Adopted Unanimously

WOBBE-KEY

Resolution No.: 2016-289

Whereas, the following applicant wishes to have their MN Lawful Gambling Exempt Permit approved:

Ernie Norton    Wabasha Area Driftskippers

Whereas, Exempt Permit is for gambling at Pioneer Club 14026 657th St  Wabasha Mn 55981, Greenfield Twp.

Whereas, the application have been approved by Greenfield Twp Board. The permit runs for 1 day-February 4, 2017.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners hereby approves, the MN Lawful Gambling Exempt Permit for Wabasha Area Driftskippers at Pioneer Club.

Adopted Unanimously

GOIHL-KEY

Resolution No.: 2016-290

Resolution to Certify the 2017 Final Property Tax Levy


Whereas, the Wabasha County Board of Commissioners per Minnesota Statute 275.07 is required to adopt a final property tax levy for taxes payable year 2017 and certify that amount to the county auditor  no later than  December 29, 2016; and

Whereas, after reviewing the annual operating budgets proposed by Department Heads which provides the basis for the allocation of available resources and the determination of the property tax levy needed to fund various programs and services for the 2017 calendar year the following amounts have been determined to be needed for the 2017 property tax levy.

 

Fund

 

 

Levy

 

 

 

 

General Revenue Fund

 

 

7,532,784

General Revenue-Local Water Management

 

 

6,240

SELCO

 

 

148,000

Public Health Fund

 

 

220,317

Road & Bridge Fund

 

 

1,701,095

Social Services Fund

 

 

2,119,295

Soil & Water Conservation District

 

 

120,000

Whitewater Watershed

 

 

4,982

Building Fund

 

 

221,460

Capital Equipment Fund

 

 

287,651

Criminal Justice Center-COP 2008B Service

 

 

614,326

Criminal Justice Center-GO Jail Bonds 2007A

 

 

772,564

Criminal Justice Center-GO Jail Bonds 2008A

 

 

156,951

Criminal Justice Center-GO Jail Bonds 2009A

 

 

167,233

 

 

 

 

2017 Certified Final Levy

 

 

14,072,898

Now, Therefore, be it resolved by the Wabasha County Board of Commissioners that the County Auditor-Treasurer is to certify the 2017 final property tax levy to the Minnesota Department of Revenue as presented.

Adopted Unanimously

SPRINGER-KEY

Resolution No.: 2016-291

Resolution approving the 2017 Southeastern Minnesota Multi-County Housing Redevelopment Special Benefit Tax Levy

Whereas, The Wabasha County Board of Commissioners approved a Special Benefit Tax agreement dated July 1, 2005 with Southeastern Minnesota Multi-County Housing and Redevelopment Authority for the purpose of paying, in part the debt service on the  Authority’s Tax Increment Revenue notes, Series 2005; and

Whereas, pursuant to this agreement, the Wabasha County Board of Commissioners does hereby certify the special benefit property tax levy in the amount of $50,000.00 for the Southeastern Minnesota Multi-County Housing Redevelopment Authority, a Special Taxing district.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners the County Auditor-Treasurer is to certify the above 2017 special benefit property tax levy for Southeastern Minnesota Multi-County Housing Redevelopment Authority to the Minnesota Department of Revenue.

Adopted Unanimously

KEY-WOBBE

Resolution No.: 2016-292

Resolution to Certify the 2017 Southeastern Minnesota Multi-County Housing Redevelopment     Final Property Tax Levy

Whereas, the Southeastern Minnesota Multi-County Housing and Redevelopment Authority was created by action of the Boards of Commissioners of Dodge, Goodhue, Wabasha and Winona Counties pursuant to Minnesota Statutes, Section 469.004; and

Whereas, Minnesota Statute Section 469.033 subs. 6, permits the Authority to levy and collect a special benefits tax not to exceed 0.0185 percent of taxable market value; and

Whereas, the Wabasha County Board of Commissioners has considered the Authority’s request to approve a special benefit tax to be levied upon all taxable market value of taxable property within the Authority’s area of operation within Wabasha County.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners instructs the County Auditor-Treasurer to certify a 2017 final special benefit property tax levy in the amount of $59,000 for Southeastern Minnesota Multi-County Housing Redevelopment to the Minnesota Department of Revenue.

Adopted Unanimously

KEY-SPRINGER

Resolution No.:  2016-293

Resolution to Approve the 2017 County Attorney’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §388.018 Subd. 5 to set the budget for the office of the County Attorney by resolution on an annual basis after consideration of responsibilities and duties of the office;

Now, Therefore, the Wabasha County Board of Commissioners makes the following information part of the record:

1. The County Board has reviewed and considered the statutory duties of the County Attorney and a summary of those duties from the Minnesota County Attorneys Association.

2. The County Board offered Ms. Kelly the opportunity to provide information in writing, and to meet with her to discuss all of the information from all sources, respond to its question(s) and provide any additional information she wanted the Board to consider.

3. Ms. Kelly did not request that her staff receive a wage increase beyond that set forth in the applicable collective bargaining agreements for union employees. Ms. Kelly did not make a wage adjustment request for her non-union staff. 

4. The Board considered that funds from city prosecution contracts are currently being used to offset the salary and budget expenses of the County Attorney’s office.    

5. All of the data contained in the binder provided by Mr. Plante are incorporated into the record and have been reviewed and considered by the Board. 

Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Attorney’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1. The wages and benefits for all union employees working under the County Attorney shall be consistent with the negotiated collective bargaining agreements, as amended.  The salaries and wages for non-union employees of the County Attorney’s Office shall be increased by 2.0%, consistent with wage increases for all non-union employees as adopted by the County Board, effective January 1. 2017.   Non-Union employees’ wages affected by the implementation of the Springsted study adopted on December 20, 2016 will be adjusted in the same manner as all other non-union employees.  Benefits shall be consistent with County policy.

2. Attachment B is incorporated herein as the approved 2017 Budget for the Office of the Wabasha County Attorney.  The salary of the County Attorney was set by separate resolution on November 22, 2016 and is reflected in Attachment B as a reference.

3. The Administrator and Finance Director are authorized and directed to incorporate Attachment B 2017 County Attorney’s office budget into the comprehensive 2017 Wabasha County Budget and to make such changes effective January 1, 2017, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

GOIHL-WOBBE

Resolution No.:  2016-294

Resolution to Approve the 2017 Auditor/Treasurer’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §384.151 Subd. 6 and 385.373 Subd. 6 to set the budget for the office of the Auditor/Treasurer by resolution on an annual basis after consideration of responsibilities and duties of the office;

Now, Therefore, the Wabasha County Board of Commissioners makes the following information part of the record:

1. The County Board has reviewed and considered the statutory duties of the Office of   County Auditor/Treasurer.  In addition to the statutory duties, the Auditor/Treasurer oversees the Geographic Information Systems (GIS).

2. The County Board offered Ms. Anderson the opportunity to provide information in writing, and meet with her to discuss all of the information from all sources, respond to its question(s) and provide any additional information she wanted the Board to consider regarding her budget.

3. Ms. Anderson did not request that her staff receive a wage increase beyond that set forth in the applicable collective bargaining agreement for union employees. Ms. Anderson did not make a wage adjustment request for her non-union staff.   

4. All of the data contained in the binder provided by Mr. Plante are incorporated into the record and have been reviewed and considered by the Board. 

Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Auditor/Treasurer’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1. The wages and benefits for all union employees working under the Auditor/Treasurer shall be consistent with the negotiated collective bargaining agreements, as amended. The salaries and wages for all full-time and regular part-time non-union employees working under the Auditor/Treasurer shall be increased by 2.0%, consistent with wage increases for all non-union employees as adopted by the County Board, effective January 1. 2017.  Non-Union employees wages affected by the implementation of the Springsted study adopted on December 20, 2016 will be adjusted in the same manner as all other non-union employees.  Benefits shall be consistent with County policy.

2. Attachment C is incorporated herein as the approved 2017 Budget for the Office of the Wabasha County Auditor/Treasurer.  The salary of the Auditor/Treasurer was set by separate resolution on November 22, 2016 and is reflected in Attachment C as a reference.

3. The Administrator and Finance Director are authorized and directed to incorporate Attachment C 2017 Auditor/Treasurer’s office budget into the comprehensive 2017 Wabasha County Budget and to make such changes effective January 1, 2017, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

KEY-SPRINGER

Resolution No.:  2016-295

Resolution to Approve the 2017 Recorder’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §386.015 Subd. 6 to set the budget for the office of the Recorder by resolution on an annual basis after consideration of responsibilities and duties of the office;

Now, Therefore, the Wabasha County Board of Commissioners makes the following information part of the record:

1. The County Board has reviewed and considered the statutory duties of the County Recorder and the summary of duties.

2. The County Board offered Mr. Aitken the opportunity to provide information in writing, and to meet with him to discuss all the information from all sources, respond to its question(s) and provide any additional information he wanted the Board to consider.

3. Mr. Aitken did not request that his staff receive a wage increase beyond that set forth in the applicable collective bargaining agreement for union employees.

4. All of the data contained in the binder provided by Mr. Plante to the Board are incorporated into the record and have been reviewed and considered by the Board. 

Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Recorder’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1. The wages and benefits for all union employees working under the Recorder shall be consistent with the negotiated collective bargaining agreements, as amended. 

2. Attachment D is incorporated herein as the approved 2017 Budget for the Office of the Wabasha County Recorder.  The salary of the Recorder was set by separate resolution on November 22, 2016 and is reflected in Attachment D as a reference.

3. The Administrator and Finance Director are authorized and directed to incorporate Attachment D 2017 Recorder’s office budget into the comprehensive 2017 Wabasha County Budget and to make such changes effective January 1, 2017, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

GOIHL-HALL

Resolution No.:  2016-296

Resolution to Approve the 2017 Sheriff’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §387.20 Subd. 6 to set the budget for the office of the Sheriff by resolution on an annual basis after consideration of responsibilities and duties of the office;

Now, Therefore, the Wabasha County Board of Commissioners makes the following information part of the record:

1. The County Board has reviewed and considered the statutory duties of the Office of Sheriff.  In addition to the statutory duties, the Sheriff’s office provides law enforcement services for the Cities of Elgin and Mazeppa.

2. The Sheriff’s Office includes approximately 47 regularly scheduled employees along with several casual part time employees, including a chief deputy, deputies, jailers, dispatchers, clerks and administrative assistants. The Sheriff, Chief Deputy and deputies must all be licensed by the P.O.S.T. board and meet its education and training requirements, pass the licensing examination and continuing education requirements.

3. Sheriff Bartsh did not request that his staff receive a wage increase beyond that set forth in the applicable collective bargaining agreement for union employees. Sheriff Bartsh is not making a wage request for the non-union Sheriff’s Office staff.   

4. The County Board offered Sheriff Bartsh the opportunity to provide information in writing, and to meet with him to discuss all of the information from all sources, respond to its question(s) and provide any additional information he wanted the Board to consider.

5. All of the data contained in the binder provided by Mr. Plante are incorporated into the record and have been reviewed and considered by the Board. 

Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Sheriff’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1. The wages and benefits for all union Sheriff’s Office employees shall be consistent with the negotiated collective bargaining agreements, as amended. The salaries and wages for all full-time and regular part-time non-union Sheriff’s Office employees shall be increased by 2.0%, consistent with wage increases for all non-union employees as adopted by the County Board, effective January 1. 2017.  Non-Union employees wages affected by the implementation of the Springsted study adopted on December 20, 2016 will be adjusted in the same manner as all other non-union employees. Benefits shall be consistent with County policy.

2. Attachment E is incorporated herein as the approved Budget for the Office of the Wabasha County Sheriff.  The salary of the Sheriff was set by separate resolution on November 22, 2016 and is reflected in Attachment E as a reference.

3. The Administrator and Finance Director are authorized and directed to incorporate Attachment E 2017 Sheriff’s office budget into the comprehensive 2017 Wabasha County Budget and to make such changes effective January 1, 2017, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

SPRINGER-GOIHL

Resolution No.:  2016-297

Resolution to Approve the 2017 Final Budget

 
Whereas, the Wabasha County Board of Commissioners is required by Minnesota Statute 275.07 to adopt a final budget for 2017; and
 
Whereas, The Wabasha County Board of Commissioners have reviewed the fiscal year 2017 final budget as summarized below, and

 

    Final Budget   Final Budget
    2016   2017
Revenues:        
  County Portion Property Taxes $ 13,758,633 $ 14,303,298
  State Aid Property Tax Aids   857,081   830,252
  Other Taxes   252,700   734,000
  Licenses and Permits   137,109   140,075
  Intergovernmental Revenues-        
    Federal   4,116,766   2,624,331
    State   7,805,137   10,003,258
    Other   20,000   417,500
  Charges for Services   1,450,195   1,276,579
  Fines and Forfeits   6,000   5,500
  Interest on Investments   95,000   100,000
  Miscellaneous Income/Receipts   393,838   402,161
  Gifts and Contributions   6,120   7,615
     Total Revenues $ 28,898,579 $ 30,844,569
         
Expenditures:        
   General Government $ 4,169,104 $ 4,147,610
   Public Safety   5,838,252   5,955,054
   Sanitation   157,267   190,074
   Conservation of Natural Resources   438,171   404,447
   Culture and Recreation   242,213   247,011
   Economic Development   3,100   13,100
   Other   315,353   407,175
   Highways and Streets   9,370,617   10,642,664
   Human Services/Welfare   5,137,106   5,336,210
   Public Health   1,458,306   1,473,254
   Debt Service   1,632,176   1,614,394
     Total Expenditures   $28,761,665   $30,430,993
         
Other Financing Sources (Uses):        
   Proceeds from Sale of Assets $ 6,300 $ -
   Transfer in from Other Funds   2,625   2,925
   Transfer out from Other Funds   (2,625)   (2,925)
Total Other Financing Sources (Uses) $ 6,300 $ -
         
Net Change in Fund Balance $ 143,214   413,576
         


 
Whereas, the Wabasha County Board of Commissioners has considered the duties and responsibilities of each and every office, department and agency and the experience, qualifications and performance of employees, elected officials and appointed employees in the development of this budget, and
 
Whereas, the Wabasha County Board of Commissioners previously set, by separate resolutions, the salaries of each of the elected officials at the November 22,2016 meeting by Resolutions No. 2016-261,  2015-262,  2015-263,  and 2015-264, and
 
Whereas, the Budgets of the Offices of County Attorney, County Auditor/Treasurer, County Recorder, and County Sheriff  were set by separate resolutions 2016-293, 2016-294, 2016-295  and 2016-296 (Attachments B, C, D and E) which are incorporated into Attachment A by reference; and  
Whereas, the approved Department Budgets are summarized in Attachment A;
Whereas, the Wabasha County Board of Commissioners has held several public meetings for the purpose of discussion and planning of the 2017 budget, and
Whereas, expenditures included in the 2017 budget shall be made only per the County Purchasing Policy.
 
Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that the 2017 Wabasha County Final Budget is adopted as presented.
 
Be it further resolved that no change to the total 2017 budget by Department shall occur unless approved by action of the Board of Commissioners.


Adopted Unanimously

WOBBE-KEY       

Motion to adjourn

 Adopted Unanimously

Agenda for this meeting

Video 1 of 1 (Direct)

 

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