Minutes January 6, 2009
Wabasha County Board of Commissioners
Meeting of January 6, 2009
The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Services Building, in the City of Wabasha, Minnesota on Tuesday, January 6, 2009 at 9:00 a.m.
The meeting was called to order by Commissioner Riester. Judge Walters swore in Commissioner Hall and Commissioner Norman.
HALL – NORMAN
Election of Board Chairperson – David Windhorst
Adopted Unanimously
RIESTER – NORMAN
Election of Board Vice Chairperson – Tom Dwelle
Adopted Unanimously
The following Commissioners were present: Windhorst, Dwelle, Riester, Hall, Norman.
DWELLE - HALL
Motion to approve the agenda.
Adopted Unanimously
Commissioners reported on meetings they had attended. There were public forum comments from John Lubinski and Jim Krismer. Jim Krismer spoke on his concern about Judge Walters. Recessed for Regional Railroad Authority Meeting at 9:10 a.m. Reconvened at 9:25 a.m.
DWELLE – RIESTER
Motion to approve the consent agenda including the following:
Claims
Meal Vouchers
SSIS Claims
Minutes: December 23, 2008
Adopted Unanimously
RIESTER - NORMAN
Resolution No.: 2009-001
Whereas, it is necessary to publish the advertisements for bids for the following projects: SAP 079-601-026; Bituminous Reclamation and Surfacing SAP 079-601-027; Bituminous Reclamation and Surfacing SAP 079-607-020; Pavement over completed 2008 reconstruction of CSAH 7 SAP 079-623-005; Guardrail on CSAH 23 SP 079-070-001; Guardrail on CSAH 10
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Wabasha County Highway Engineer be authorized to advertise for bids for the above referenced projects.
Adopted Unanimously
DWELLE - RIESTER
Resolution No.: 2009-002
Whereas, the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2009; and
Whereas, the Wabasha County Board of Commissioners desires to open the sealed bids on Tuesday, January 6, 2009; and
Whereas, three bids were received; the Lake City Graphic, The Plainview News and The Wabasha County Herald; and
Whereas, the Wabasha County Herald is the apparent low bidder of $9.40 per standard advertising unit (SAU).
Now therefore be it resolved by the Wabasha County Board of Commissioners hereby accepts the bid of the Wabasha County Herald as the “legal County newspaper,” to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2009.
Adopted Unanimously
DWELLE – RIESTER
Open Public Hearing on Feedlot Ordinance Amendments
Adopted Unanimously
Resolution Number: 2009-003
Whereas, the Feedlot Review Committee has done extensive review of the proposed Feedlot Ordinance and made recommendations to the Wabasha County Planning Commission,
Whereas, the Planning Commission held a public hearing on November 24, 2008 and reviewed the committees recommendations and approved a revised Feedlot Ordinance document to be sent to the county board for adoption.
Now therefore be it Resolved that the Wabasha County Board of Commissioners adopts the recommendations of the planning commission of the new and revised Article 5, Confined Feedlot Ordinance of the Wabasha County Zoning Ordinance No action taken on
Resolution 2009-003.
Public Hearing Held Only.
DWELLE – NORMAN
Close Public Hearing on Feedlot Ordinance Amendments
Adopted Unanimously
DWELLE - RIESTER
Resolution No.: 2009-004
Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and agencies; and
Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board Member for these organizations and agencies.
Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: 2009 Committee and/or Board appointments/assignments are as follows: Committee Hall Dwelle Riester Norman Windhorst Staff Regional Railroad Authority x x x x x Human Services Board x x x x x Extension Committee x x Alternate x Family Collaborative x Voting Delegates AMC x x x x x D. Johnson D. Flesch Negotiating Committee x x Hiawatha Mental Health Board x Alternate x Three Rivers Community Action Board x Alternate x Hiawatha Transit Board x Alternate x SE Minnesota Water Resources Committee x Alternate x Restorative Justice x Human Services Advisory Board x South Country Health Alliance Board x Alternate x SE Minnesota Emergency Mgmt Board x Alternate x Workforce Development Joint Powers Board x Alternate x Whitewater Watershed Joint Powers Board x Alternate x Law Library Board of Trustees x DAC Board x Solid Waste Advisory Board x Alternate x RCDC Committee x RCDC Alternate x Public Safety Communications Task Force x Aware Safety Committee x Labor Management Committee x Many Rivers Juvenile Detention Joint Powers Board x T. Green Alternate x Hwy #61 Coalition x D. Johnson Community Health Advisory Board x J. Barton Ex-Officio Planning and Zoning Commission x Alternate x Bike Trail Committee x Alternate x Budget Committee x x Wabasha County/Lake City Planning Board x x Courthouse Space Committee x x Justice Center Committee x x SMART Committee x Alternate x Drug Court Committee x x Zoning Ordinance Committee x x L. Bayley D. Johnson F. Riester Zumbro Watershed District x Alternate x Highway Committee x x x x x SELCO D. Johnson Optimization Committee x x D. Johnson D. Koenig J. Barton D. Flesch
Adopted Unanimously
RIESTER - HALL
Resolution No.: 2009-005
Now Therefore Be It Resolved that the Wabasha County Board of Commissioners set the following meeting dates for 2009. Day Date Day Date Tuesday January 6, 20 and 27, 2009 Tuesday July 7, 21 and 28, 2009 Tuesday February 3, 17 and 24, 2009 Tuesday August 4, 18 and 25, 2009 Tuesday March 3, 17 and 24, 2009 Tuesday September 1, 15 and 22, 2009 Tuesday April 7, 21 and 28, 2009 Tuesday October 6, 20 and 27, 2009 Tuesday May 5, 19 and 26, 2009 Tuesday November 3, 17 and 24, 2009 Tuesday June 2, 16 and 23, 2009 Tuesday December 1, 15 and 22, 2009 December 3, 2009 Truth in Taxation
Adopted Unanimously
DWELLE - NORMAN
Resolution No.: 2009-006
Whereas, Wabasha County has designated First State Bank of Wabasha as a depository of its public funds pursuant to Minnesota Statues, Chapter 118A: and
Whereas, Dave Windhorst has been appointed board chair for 2009.
Now therefore be it resolved, that the Wabasha County Board of Commissioners authorizes Dave Windhorst as an authorized signer at First State Bank and that Peter Riester is removed as an authorized signer. Be it further resolved, by the Wabasha County Board of Commissioners that the following employees and Board Chairman are given specific authority at First State Bank of Wabasha per the attached. (See attachment)
Adopted Unanimously
DWELLE - RIESTER
Resolution 2009-007
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2009 the payment for necessary express, freight, telephone, water, light, e-bay, emergency car repairs and other utility charges to be paid n the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2009 the payment for sales tax and fees and fines due to other government, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.
Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2009 at the same level as the 2009 IRS mileage rate; and Be It Further Resolved, that if an employees uses a personal vehicle without receiving department head approval, they will be reimbursed at $.17 less than the IRS mileage rate.
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and Be It Further Resolved, That Sheriff Rodney Bartsh shall be custodian of said fund. The amount of the fund shall not exceed $100.00.
Be It Resolved, that the County of Wabasha shall pay bounty on the following rodents killed in Wabasha County during the year 2009: Striped Gophers - half of township bounty up to $.40 each maximum (last years rate) Pocket Gophers - half of township bounty up to $.80 each maximum (last years rate)
Be It Resolved, that the Wabasha County Board of Commissioners hereby grants to Deb Koenig, Wabasha County Finance Officer, the authority to designate depositories of Wabasha County funds, pursuant to Minnesota Statute 118A.01 subd. 1.
Whereas, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and
Whereas, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments,
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $5.00 for services of any kind. Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $5.00 and to process the document or transaction regardless of the deficiency.
Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2009, at $8.00 for breakfast, $10.00 for lunch and $15.00 for dinner.
Whereas, the County Auditor/Treasurer’s Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes,
Be It Resolved, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.
Be It Resolved, that any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository. No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes Jerry Leisen and Deb Koenig to open any deposit or checking accounts, endorse checks and orders for payment of money and withdrawal of funds on deposit with First State Bank of Wabasha.
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,500 to replenish the change fund.
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes and requests that Jerry Leisen, Wabasha County Auditor/Treasurer, and Deb Koenig, Finance Officer, be named as an authorized signators on negotiable instruments of Wabasha County, provided as necessary that all Countersignatures are present.
Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes that the Chairman of the Board, Jerry Leisen, Auditor/Treasurer and Deb Koenig, Finance Director, be named as authorized signators on negotiable instruments of Wabasha County, provided as necessary all Countersignatures are present.
Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2009 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.
Adopted Unanimously
DWELLE – RIESTER
Motion was adopted unanimously to go into closed session for Assessor’s Salary Freeze.
Resolution Number: 2009-008
Whereas, the Wabasha County Assessor’s pay rate is the highest among the 35 Minnesota counties below 30,000 population; and
Whereas, the Assessor’s pay rate at step 10 ($38.83/hr) would put him at a pay rate higher than the Social Services Director ($36.75/hr), the Public Health Director ($36.40/hr), the County Engineer ($37.59/hr) and the County Administrator ($38.53/hr), giving him the highest rate of pay of any appointed official in Wabasha County; and
Whereas, the comparative job worth points (Minnesota State Job Match Job Evaluation System) for the Assessor are 454, while the Social Services Director (657), Public Health Director (657), County Engineer (631) and County Administrator (844) are significantly higher and would place them 2 to 4 pay grids higher than the Assessor; and
Whereas, it is inconsistent with best management practices to pay a position at a rate greater than its established value.
Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the pay grid for the County Assessor be stopped at step 9 as recommended by the County Administrator and that the position be allowed future COLAs until such time as a new salary and pay grid system be adopted and implemented by Wabasha County.
Died Due to Lack of Motion
DWELLE - NORMAN
Resolution Number 2009 –009
Whereas, the Wabasha County Recorder’s Office needs the ability to make change for customers when buying or purchasing services from the Recorder’s Office – Recording side.
Whereas, there is a request to authorize a change fund.
Whereas, the Wabasha County Finance Director, Deb Koenig and Wabasha County Recorder, Jeff Aitken, hereby approve the new change fund.
Now Therefore, be it Resolved by the Wabasha County Board of Commissioners hereby approve the change fund of $50.00 in the Recorder’s Office – Recording side. This change fund will be used and maintained by the Recorder’s Office.
Now Therefore, be it further Resolved by the Wabasha County Board of Commissioners hereby authorizes Jerry Leisen, Wabasha County Auditor/Treasurer to issue his warrant in the amount of $50.00 to establish the change fund.
Adopted Unanimously
DWELLE - RIESTER
Resolution Number 2009 –010
Whereas, the Wabasha County Recorder’s Office has a change fund of $50.00 to make change for customers when buying or purchasing services from the Recorder’s Office – Drivers License side.
Whereas, there is an increase in the amount of change that is needed to make change for customers.
Whereas, the Wabasha County Finance Director, Deb Koenig and Wabasha County Recorder, Jeff Aitken, hereby approve the increase in the change fund.
Now Therefore, be it Resolved by the Wabasha County Board of Commissioners hereby approve increasing the Recorder’s Office – Drivers License side change fund to $75.00. This change fund will be used and maintained by the Recorder’s Office.
Now Therefore, be it further Resolved by the Wabasha County Board of Commissioners hereby authorizes Jerry Leisen, Wabasha County Auditor/Treasurer to issue his warrant in the amount of $25.00 to increase the change fund.
Adopted Unanimously
DWELLE – NORMAN
Motion to recess to jail tour.
Adopted Unanimously
HALL - NORMAN
Motion to adjourn.
Adopted Unanimously


 

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