Wabasha County Board of Commissioners

Meeting of January 8, 2013

The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, January 8, 2013 at 9:00 a.m.

Election of Board Chairperson and Vice Chairperson was held.

Motion by Springer to elect Hall as Chairperson, seconded by Wobbe. Motion Passed Unanimously.

Motion by Wobbe to elect Springer as Vice Chairperson, seconded by Hall. Motion Passed Unanimously.

The meeting was called to order by Board Chairman Rich Hall.

The following Commissioners were present: Hall, Wobbe, Springer, Harms. Absent: Roschen

Motion by Harms that Items F and G (Commissioner health/dental insurance, and Set commissioner meeting dates) be tabled until all commissioners present. Motion died for lack of a second.

Motion by Wobbe to strike item G from the agenda, seconded by Harms. Aye: Wobbe, Harms. Nay: Springer, Hall. Motion Failed.

Motion by Wobbe to move Items F, G, I, J, K after Item R to accommodate staff. Seconded by Springer. Motion Passed Unanimously.

SPRINGER - WOBBE

Motion to approve the amended agenda.

Adopted Unanimously

Loren Benz, County Assessor, took the Oath of Office from Denise Anderson, Auditor/Treasurer.

SPRINGER – WOBBE

Motion to approve the consent agenda including the following:

Claims

Meal Vouchers

SSIS Claims

Minutes: December 26, 2012

Donations to Substance Abuse Court: $1056.67 from the Wabasha Combined Drive; $500 from Mary Burrichter and Robert Kierlin. Donation of $600 to Veteran's Service Office from Glen Polyard for Mental Health Program.

Public Health – Accept NACCHO Grant for Medical Reserve Corp (2013-012) (FI: +$4,000)

Resolution No.: 2013-012

Whereas, Wabasha County Public Health has been receiving grand funding from NACCHO for their Medical Reserve Program;, and

Whereas, NACCHO has again offered a $4,000 grant to Wabasha County Public Health to help support their Medical Reserve Program; and,

Whereas, it is a requirement that Wabasha County Public Health have a Reserve Medical Corp program;, and

Whereas, there is no matching fund required of the County to accept this grant;

Now Therefore be it Resolved, by the Wabasha County Board of Commissioners that; The NACCHO grant in the amount of $4,000 to Public Health for the Medical Reserve Corp Program be accepted.

Adopted Unanimously

The Government Study Commission gave its final report to the Board. The Commission will also be on the January 22, 2013 agenda to answer any questions the Board may have.

SPRINGER – WOBBE

Resolution No.: 2013-001

Whereas, the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2013; and

Whereas, the Wabasha County Board of Commissioners desires to open the sealed bids on Tuesday, January 8, 2013; and

Whereas, three bids were received; the Lake City Graphic, The Plainview News and The Wabasha County Herald; and

Whereas, The Plainview News is the apparent low bidder at $9.60 per standard advertising unit (SAU).

Now therefore be it resolved by the Wabasha County Board of Commissioners hereby accepts the bid of The Plainview News as the "legal County newspaper," to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2013.

Now therefore be it further resolved by the Wabasha County Board of Commissioners hereby gives The Plainview News until January 31st, 2013 to issue Wabasha County a $1,000 printers bond.

Adopted Unanimously

SPRINGER – HARMS

Resolution No.: 2013-002

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2013 the payment for necessary express, freight, telephone, water, light, e-bay, expenses related to an emergency, justice center debt service payments and other utility charges to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2013 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.

Be It Resolved,That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2013 the payment due to other governments and payroll deductions, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.

Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2013 at the same level as the 2013 IRS mileage rate; and (Effective January 1, 2013 the rate at 56.5 cents per mile)

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and

Be It Further Resolved, That Sheriff Rodney Bartsh shall be custodian of said fund. The amount of the fund shall not exceed $100.00.

Whereas, the County Auditor/Treasurer's Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes,

Be It Resolved, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.

Whereas, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and

Whereas, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments,

Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $2.00 for services of any kind. Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and

Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $2.00 and to process the document or transaction regardless of the deficiency.

Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2013, at $8.00 for breakfast, $10.00 for lunch and $15.00 for dinner.

Be It Resolved, that any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository. No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,000 to replenish the change fund.

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves payment of per diems for any Commissioner attending committees and board meetings assigned by the Board of Commissioners on the Committee and Board Assignment List, and other meetings assigned by the Board on a per meeting basis.

Whereas, the County Board under Minnesota Statute may authorize the treasurer or chief financial officer to perform deposit and investment functions relating to public funds.

Now therefore be it resolved by the Wabasha County Board of Commissioners that the following appointments and actions are hereby directed and approved:

1. That the Wabasha County Board of Commissioners hereby grants to Debbie Koenig, Finance Director, the authority to designate depositories for the County of Wabasha as provided for in Minnesota Statute 118A.02 subd. 1.

2. That the Wabasha County Board of Commissioners hereby authorizes Denise Anderson, Auditor-Treasurer, or Debbie Koenig, Finance Director to make investments of funds under sections 118A.01 to 118A.06 of Minnesota Statutes or other applicable law.

Adopted Unanimously

WOBBE – SPRINGER

Resolution No.: 2013-003

Be It Resolved, that the Wabasha County Board of Commissioners, hereby authorize the establishment of a UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) Ballot Board under Chapter 203B.121, Subd 1 and 203B.23 of 2011 Minnesota Statutes, pertaining to Ballot Boards, and

Be It Resolved, that this Board will meet on an as needed basis when called by a Wabasha County Auditor/Treasurer during the 46 calendar days prior to each election, and

Be It Resolved that a minimum of any two people from different major parties can constitute a quorum for a meeting, and

Be It Resolved that this board will Accept or Reject UOCAVA ballots and process ballots throughout the UOCAVA voting period, and

Be It Resolved that this board will follow all statutory requirements enacted by the Minnesota Legislature and count the UOCAVA ballots after the polls close rather than deliver ballots to the polling sites.

Therefore, the Wabasha County Board of Commissioners approves the establishment of a UOCAVA Ballot Board and appoints the following election officials on that board for 2013: Denise M Anderson, Francie Warren, Audry Plote, Christine Niesen, Debbie Eggenberger

Adopted Unanimously

SPRINGER - HARMS

Resolution No.: 2013-004

Whereas, the Wabasha County Extension Committee has nominated Gene Zarling to serve as a member of the Extension Committee for a period of three (3) years,

Now, Therefore Be It Resolved that the Wabasha County Board of Commissioners appoint Gene Zarling to the Wabasha County Extension Committee.

Adopted Unanimously

WOBBE - SPRINGER

Resolution No.: 2013-005

Whereas, Minnesota Statute 375.055 allows for County Commissioners to participate in County offered group insurance programs that are available to county officers and employees; and

Whereas, Wabasha County currently offers its officers and employees many different health and dental insurance options; and

Whereas, it is common practice across the State that Counties, including Wabasha County prior to January 1, 2013, to offer County Commissioners health and dental insurance;

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that effective immediately Wabasha County will provide optional Health and Dental Insurance coverage to County Commissioners.

Aye: Wobbe, Hall, Springer

Nay: Harms

Adopted

SPRINGER - WOBBE

Resolution No.: 2013-006

Whereas, beginning March 5, all Board meetings will start at 9:00 a.m. and the Human Services Board meetings will be held after the regular Board meetings, on the fourth Tuesday of each month,

Now Therefore be it Resolved that the Wabasha County Board of Commissioners set the following meeting dates for 2013. .

January – 8, 22

February – 12, 26

March – 5, 19, 26

April – 2, 16, 23

May – 7, 21, 28

June – 4, 18, 25

July – 2, 16, 23

August – 6, 20, 27

September – 3, 17, 24

October – 1, 15, 22

November – 5, 19, 26

December – 3, 17, 26

Aye: Wobbe, Hall, Springer

Nay: Harms

Adopted

WOBBE - HALL

Resolution No.: 2013-007

Whereas, on January 20, 2009, Wabasha County and Olmsted County entered in to the Lake Zumbro Joint Powers Board (JPB) to collectively manage water levels, and law enforcement procedures on the lake and the process need for the dredging and restoration of Lake Zumbro which is located within Wabasha and Olmsted Counties; and

Whereas on February 9, 2010 and subsequently on November 9, 2010, the Olmsted County Board of Commissioners originally issued resolutions authorizing establishment of the Lake Zumbro Improvement District (LZID) with Wabasha County; and

Whereas, on February 16, 2010, the Wabasha County Board of Commissioners originally issued a resolution authorizing the establishment of the Lake Zumbro Improvement District (LZID) with Olmsted County; and subsequent efforts to pursue a referendum challenging the formation of the LZID did not meet the legal requirements within the time allotted by the respective County Boards; and

Whereas, on April 10, 2012, prior to appointment by the Wabasha County Board of the proposed slate of candidates to the initial LZID Board needed for the LZID to effectively function, the Wabasha County Board of Commissioners withdrew from the referenced the JPB by providing the required thirty (30) day written notification under Article VII of the Joint Powers Agreement; and

Whereas, on May 22, 2012, the Wabasha County Board of Commissioners determined that the LZID was no longer in the public welfare or interest and was not needed to accomplish the goals of the LZID and terminated its participation in the LZID; and

Whereas, subsequently, the staff of the Minnesota Department of Natural Resources was consulted about whether or not the previous efforts by Wabasha County to terminate the LZID were effective and it was the opinion of the staff that the LZID had been effectively terminated by Wabasha County; and

Whereas, the Wabasha County Board of Commissioners is now interested forming a joint county authority with Olmsted County to establish a Lake Improvement District encompassing Lake Zumbro whose natural hydrological boundaries are present in both Wabasha and Olmsted County; and

Whereas, Minnesota Statute Section 103B.525 states that "where the natural hydrologic boundaries of a proposed district extend into more than one county, the county boards of the counties affected may form a joint county authority and establish and maintain a lake improvement district jointly or cooperatively as provided in Section 471.59. The district may be initiated by the joint county authority in the same manner as by a county board under Section 103B.515 by petition to the affected county boards"; and

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that Commissioner Springer contact the Olmsted County Board of Commissioners to gauge their interest in forming a joint county authority to establish and maintain a LZID that would encompass Lake Zumbro pursuant to the statutes noted in this resolution.

Aye: Wobbe, Hall, Springer

Nay: Harms

Adopted

SPRINGER - HARMS

Resolution No.: 2013-008

Whereas, Christine Niesen was originally hired as a part-time County employee in the Wabasha County Auditor/Treasurer's Office; and

Whereas, that position is covered under the AFSCME union contract (the "Contract") that was ratified to be effective from January, 1, 2011 to December 31, 2013,

Whereas; as part of the terms and conditions of that contract any employee who is regularly scheduled to work a minimum of thirty-seven and one half (37.5) hours per week is to be considered a "Regular Full-Time" employee;

Whereas; under the Contract the County is required to provide regular full-time employees with insurance coverage as outlined in the Contract; and

Whereas; Christine Niesen has been working as a regular full-time employee for the County since July of 2012 due to a vacancy in another County office that was deemed to require staffing; and

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that effective immediately Christine Niesen be considered a permanent full-time employee of the County with all the rights and benefits afforded to her under the Contract

Adopted Unanimously

Resolution No.: 2013-009

Whereas, the Wabasha County Board of Commissioners desires a professional and respectful working environment with one another; and

Whereas, the Wabasha County Board of Commissioners will adhere to mutually agreed upon operating principles; and

Whereas, the Wabasha County Board of Commissioners will represent the citizens while maintaining the highest standard of ethical behavior; and

Whereas, it is the responsibility of all staff and citizens working in cooperation with the Wabasha County Board of Commissioners to assure that Wabasha County is a desirable place to work and that the Board Room will be an environment that is respectful of differing viewpoints, philosophies and values.

Now, Therefore Be it Resolved, the Wabasha County Board of Commissioners will support County staff and County staff will support the Wabasha County Board of Commissioners through adhering to operating principles; and

Therefore Be it Further Resolved, the Wabasha County Board of Commissioners officially adopts operating principles as attached in exhibit A.

Died for Lack of Motion

SPRINGER - HARMS

Resolution No. 2013-010

Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and agencies; and

Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board Member for these organizations and agencies.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: 2013 Committee and/or Board appointments/assignments are as follows:

P- Primary Member

A - Alternate Member

Adopted Unanimously

WOBBE - HARMS

Resolution No.: 2013-011

Whereas, the County of Wabasha has designated First State Bank of Wabasha as a depository of its public funds pursuant to Minnesota Statues, Chapter 118A; and

Whereas, Richard H. Hall has been appointed board chair for 2013.

Now, therefore, be it resolved by the Wabasha County Board of Commissioners as follows:

1. Richard H. Hall is approved as an authorized signer at First State Bank of Wabasha.

2. David M. Harms is removed as an authorized signer at First State Bank of Wabasha.

Be it further resolved, by the Wabasha County Board of Commissioners that the following employees and Board Chairman are given specific authority at First State Bank of Wabasha per the attached. (See attachment).

Adopted Unanimously

SPRINGER – HARMS

Resolution No.: 2013-013

Be it resolved by the Wabasha County Board of Commissioners that Wabasha County designates its Website as the official publication for advertisements for bids of transportation projects.

Adopted Unanimously

SPRINGER – HARMS

Resolution No.: 2013-014

Whereas, the Wabasha County Board has a vacant sanitarian position open, and;

Whereas, the Public Health Director has received permission from the Wabasha County Board to fill this position, and;

Whereas, the Public Health Director, County Coordinator/Human Resources Coordinator and staff Sanitarian reviewed applications, interviewed applicants, and have selected Nicole Frankfourth as the applicant to offer the position to;

Now therefore be it resolved by the Wabasha County Board to hire Nicole Frankfourth, at grade 8, hire step, to begin employment January 14, 2013.

Adopted Unanimously

SPRINGER - HARMS

Resolution No: 2013-015

Whereas, the Wabasha County Sheriff is requesting the appointment of Dr. Kent Jeffery as Medical Examiner for the calendar year of 2013 at a rate of $8,218.00 per year and Dr. Thomas Peyla as Deputy Medical Examiner at the rate of $657.00 per year.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that: Dr. Kent Jeffery be appointed as Medical Examiner and Dr. Thomas Peyla be appointed as Deputy Medical Examiner at the above indicated salary.

Adopted Unanimously

Resolution No: 2013-016

Whereas, the Wabasha County Sheriff is requesting to terminate the current food services contract with Consolidated Correctional Food Service and enter into a new contract with A'Viands, LLC.

Whereas, the new contract would take effect February 1, 2013.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that: the jail food services contract with Consolidated Correctional Food Service is hereby terminated.

Now, Therefore, be it further Resolved by the Wabasha County Board of Commissioners that: the proposed jail food services contract between Wabasha County and A'Viands, LLC is approved and awarded effective February 1, 2013.

Discussion Item Only

SPRINGER - HARMS

Resolution No: 2013-017

Whereas, the Wabasha County Sheriff's Office is requesting to purchase two (2) 2013 Dodge Durango's at a cost of $52,585.84 per attached quote #Wabasha Co WDEE75; and

Whereas, the money for the purchase of these vehicles will come out of (1) Capital Funds and (1) from the Safe Driving Class fund.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff is authorized to purchase two (2) 2013 Dodge Durango's from Nelson Auto Center of Fergus Falls at a cost not to exceed $53,000.00.

Be it Further Resolved by the Wabasha County Board of Commissioners that funding of the purchase for these two (2) 2013 Dodge Durango's will come out of (1) Capital Funds and (1) from the Safe Driving Class fund.

Adopted Unanimously

Commissioners reported on meetings they attended.

SPRINGER - HARMS

Motion to adjourn at 1:07 p.m.

Adopted Unanimously

Video 1 of 2 (Direct)

Video 2 of 2 (Direct)