Minutes January 6, 2015

Wabasha County Board of Commissioners

Meeting of January 6, 2015

 

The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, January 6, 2015 at 9:00 a.m.

 

Election of Board Chairperson and Vice Chairperson was held.

 

SPRINGER – GOIHL

Motion to elect Wobbe as Board Chairperson.

Adopted Unanimously

SPRINGER – GOIHL

Motion to elect Hall as Board Vice Chairperson.

Adopted Unanimously

 

The meeting was called to order by Board Chairman Mike Wobbe.

The following Commissioners were present: Springer, Wobbe, Hall, Key, Goihl

 

SPRINGER - KEY

Motion to approve the agenda after removing Items M and N.

Adopted Unanimously

SPRINGER - HALL

Motion to approve the consent agenda including the following:

Claims

Meal Vouchers

Per Diems

SSIS Claims

Minutes: December 23, 2014

Donations of $250 from St. Mark's Episcopal Church of Lake City for the Youth Link Mentorship Program; donation of $200 from Dunn Blacktop for the National Night Out event, Sheriff's office.

Adopted Unanimously

SPRINGER - KEY

Resolution No.: 2015-001

Whereas, the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2015; and

Whereas, the Wabasha County Board of Commissioners desires to open the sealed bids on Tuesday, January 6, 2015; and

Whereas, three bids were received; the Lake City Graphic, The Plainview News and The Wabasha County Herald; and

Whereas, the Wabasha Herald is the apparent low bidder of $9.70 per standard advertising unit (SAU).

Now therefore be it resolved by the Wabasha County Board of Commissioners hereby accepts the bid of the Wabasha Herald as the "legal County newspaper," to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2015.

Now therefore be it further resolved by the Wabasha County Board of Commissioners hereby gives the Wabasha Herald until January 31st, 2015 to issue the Wabasha County a $1,000 printers bond.

Adopted Unanimously

KEY – GOIHL

Resolution No.: 2015-002

Whereas, the Wabasha County Extension Committee has reappointed Cyndie Kahn and David Pierson to serve another three-year term,

Now, Therefore Be It Resolved that the Wabasha County Board of Commissioners reappoint Cyndie Kahn and David Pierson to another three-year term on the committee.

Adopted Unanimously

SPRINGER – KEY

Resolution No.: 2015-003

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2015 the payment for necessary express, freight, telephone, water, light, e-bay, expenses related to an emergency, justice center debt service payments and other utility charges to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2015 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2015 the payment due to other governments and payroll deductions, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.

Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2015 at the same level as the 2015 IRS mileage rate; and (Effective January 1, 2015 the rate at 57.5 per mile)

Be It Resolved, That the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and

Be It Further Resolved, That Sheriff Rodney Bartsh shall be custodian of said fund. The amount of the fund shall not exceed $100.00.

Whereas the County Auditor/Treasurer's Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes,

Be It Resolved, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.

Whereas, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and

Whereas, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments,

Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $2.00 for services of any kind. Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and

Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $2.00 and to process the document or transaction regardless of the deficiency.

Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2015, at $8.00 for breakfast, $10.00 for lunch and $15.00 for dinner.

Be It Resolved, that any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository. No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,000 to replenish the change fund.

Whereas, the County Board under Minnesota Statute may authorize the treasurer or chief financial officer to perform deposit and investment functions relating to public funds.

Now Therefore Be It Resolved By the Wabasha County Board of Commissioners that the following appointments and actions are hereby directed and approved:

1. That the Wabasha County Board of Commissioners hereby grants to Debbie Koenig, Finance Director, the authority to designate depositories for the County of Wabasha as provided for in Minnesota Statute 118A.02 subd. 1.

2. That the Wabasha County Board of Commissioners hereby authorizes Denise Anderson, Auditor/Treasurer, or Debbie Koenig, Finance Director to make investments of funds under sections 118A.01 to 118A.06 of Minnesota Statutes or other applicable law.

Adopted Unanimously

SPRINGER - HALL

Resolution No: 2015-004

Whereas, the Wabasha County Board of Commissioners has approved an appropriation in the amount of $6,000.00 in the 2015 Budget to be paid to the Southeast Minnesota Narcotics & Gang Task Force, and,

Whereas, the Southeast Minnesota Narcotics & Gang Task Force is requesting this amount be paid to the organization.

Whereas, the Sheriff also requests approval for the Auditor's Office to cut an Auditor's Warrant not to exceed the invoice amount of $6,000.00.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Wabasha County Board of Commissioners authorizes the payment of $6,000.00 to the Southeast Minnesota Narcotics & Gang Task Force.

Be it further Resolved by the Wabasha County Board of Commissioners that, the Auditor's Office is hereby authorized to cut an Auditor's Warrant not to exceed the invoice amount of $6,000.00 to the respective vendor.

Adopted Unanimously

SPRINGER – HALL

Resolution No: 2015-005

Whereas, the Wabasha County Sheriff's Office is requesting to purchase one (1) USED vehicle for Investigations from Paul Busch Auto; and

Whereas, the money for the purchase of this vehicle will come out of Capital Funds ($13,000) per 2015 budget approval and the remaining balance will come out of the Squad Replacement Fund.

Whereas, the Sheriff also requests approval for the Auditor's Office to cut an Auditor's Warrant not to exceed the amount of $17,400.00 once the invoice is received.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff is authorized to purchase one (1) USED vehicle from Paul Busch Auto at a cost not to exceed $17,400.00.

Be it Further Resolved by the Wabasha County Board of Commissioners that funding of the purchase for this vehicle will come from as follows: $13,000 out of Capital Funds and the remaining balance from the Squad Replacement Fund.

Be it further Resolved by the Wabasha County Board of Commissioners that: the Auditor's Office is hereby authorized to cut an Auditor's Warrant not to exceed the amount of $17,400.00 to the respective vendor once the invoice is received.

Adopted Unanimously

SPRINGER – KEY

Resolution No: 2015-006

Whereas, the Wabasha County Sheriff's Office is requesting to purchase one (1) 2014 Dodge SSV Crew Cab 4X4 at a cost of $24,947 per attached quote from Stew Hansen Dodge City Jeep of Urbandale, IA; and

Whereas, the money for the purchase of this vehicle will come out of Capital Funds.

Whereas, the Sheriff also requests approval for the Auditor's Office to cut an Auditor's Warrant not to exceed the amount of $26,000.00 once the invoice is received.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff is authorized to purchase one (1) 2014 Dodge SSV Crew Cab 4X4 from Stew Hansen Dodge City Jeep of Urbandale, IA at a cost not to exceed $26,000.00.

Be it Further Resolved by the Wabasha County Board of Commissioners that funding of the purchase for this vehicle will come out of Capital Funds.

Be it further Resolved by the Wabasha County Board of Commissioners that: the Auditor's Office is hereby authorized to cut an Auditor's Warrant not to exceed the amount of $26,000.00 to the respective vendor once the invoice is received.

Adopted Unanimously

KEY - GOIHL

Resolution No.: 2015-007

Whereas, a 2009 Crown Victoria Intrepid vehicle (#96) with over 158,580 miles is considered a surplus; and,

Whereas, the Wabasha County Sheriff's Office is requesting that this vehicle be sold on Ebay; and,

Whereas, the Wabasha County Sheriff's Office is requesting that the proceeds from the sale of this vehicle be deposited to the Squad Replacement fund.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that: the Sheriff is authorized and directed to sell the 2009 Crown Victoria (#96) bearing VIN #2FAHP71V69X134744 on Ebay as noted above.

Be it Further Resolved by the Wabasha County Board of Commissioners that: funds from the sale be deposited to the Squad Replacement fund as noted above.

Adopted Unanimously

HALL - KEY

Resolution No.: 2015-008

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, Wabasha County designates its Website as the official publication for advertisements for bids of transportation projects.

Adopted Unanimously

SPRINGER – WOBBE

Resolution No.: 2015-009

Whereas, the Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and

Whereas, Transportation Alternatives projects receive federal funding; and

Whereas, the Federal Highway Administration (FHWA) requires project sponsors to make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event the project exceeds the estimated total cost of the project; and

Whereas, the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with alternative funds, these above requirements should be applied to the project sponsor; and

Whereas, Wabasha County is the project sponsor for the transportation alternative project identified as Wabasha County Bridge 3219 Preservation.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: Wabasha County act as sponsoring agency for the transportation alternative project identified as Wabasha County Bridge 3219 Preservation Project and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations.

Be it further resolved that Wabasha County will make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event that the project exceeds the estimated total cost of the project as reflected in the project application.

Be it further resolved that Wabasha County hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project, for the useful life of the improvements and will not change the use of right of way or ownership of property within the project without prior approval from the FHWA.

Adopted Unanimously

SPRINGER - KEY

Resolution No.: 2015-010

Whereas, the Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and

Whereas, Transportation Alternatives projects receive federal funding; and

Whereas, the Federal Highway Administration (FHWA) requires project sponsors to make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event the project exceeds the estimated total cost of the project; and

Whereas, the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with alternative funds, these above requirements should be applied to the project sponsor; and

Whereas, Wabasha County is the project sponsor for the transportation alternative project identified as Wabasha County Sidewalk Improvement Project.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that Wabasha County act as sponsoring agency for the transportation alternative project identified as Wabasha County Sidewalk Improvement Project and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations.

Be it further resolved that Wabasha County will make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event that the project exceeds the estimated total cost of the project as reflected in the project application.

Be it further resolved that Wabasha County hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project, for the useful life of the improvements and will not change the use of right of way or ownership of property within the project without prior approval from the FHWA.

Be it further resolved that Wabasha County has received assurance that the Agency receiving the facility will retain responsibility for maintenance.

Adopted Unanimously

SPRINGER - HALL

Resolution No.: 2015-011

Whereas, the Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and

Whereas, Transportation Alternatives projects receive federal funding; and

Whereas, the Federal Highway Administration (FHWA) requires project sponsors to make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event the project exceeds the estimated total cost of the project; and

Whereas, the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with alternative funds, these above requirements should be applied to the project sponsor; and

Whereas, Wabasha County is the project sponsor for the transportation alternative project identified as City of Plainview Improvement Project.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that Wabasha County agrees to act as sponsoring agency for the transportation alternative project identified as City of Plainview Improvement Project and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations.

Be it further resolved that Wabasha County will make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event that the project exceeds the estimated total cost of the project as reflected in the project application.

Be it further resolved that Wabasha County hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives project, for the useful life of the improvements and will not change the use of right of way or ownership of property within the project without prior approval from the FHWA.

Be it further resolved that Wabasha County has received assurance that the Agency receiving the facility will retain responsibility for maintenance.

Adopted Unanimously

KEY - HALL

Resolution No.: 2015-012

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Wabasha County Highway Engineer be authorized to advertise for bids for the 2015 Furnish and Apply Traffic Paint Project – C.P. 79-15-8170.

Adopted Unanimously

Resolution No.: 2015-013

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Wabasha County Highway Engineer be authorized to advertise for bids for the 2015 Crushed Rock Project – CP 79-15-8160.

Removed from the Agenda

Resolution No.: 2015-014

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the Wabasha County Highway Engineer be authorized to advertise for bids for the Furnish and Apply Chloride Solution Project – CP 79-15-8150.

Removed from the Agenda

SPRINGER - KEY

Resolution No.: 2015-015

Whereas, the County of Wabasha has designated First State Bank of Wabasha as a depository of its public funds pursuant to Minnesota Statues, Chapter 118A, and

Whereas, Donald S. Springer is removed as the board chair, and

Whereas, Mike Wobbe has been appointed board chair for 2015, and

Whereas, Jonathan M. Klug and Stacy L. Wilhelm have been added to the list of approved signers on the Jail inmate account.

Now, therefore, be it resolved by the Wabasha County Board of Commissioners the following changes are approved to be made to the First State Bank authorizations:

1. Mike Wobbe is approved as an authorized signer on certain accounts at First State Bank of Wabasha per the attached list.

2. Donald S. Springer is removed as an authorized signer on the County accounts at First State Bank of Wabasha per the list approved January 6, 2015.

3. Jonathan M Klug and Stacy L. Wilhelm are approved to sign checks on the on the Jail Inmate account when filling the position of "Acting Sergeant".

Be it further resolved, by the Wabasha County Board of Commissioners that the following employees and Board Chairman are given specific authority at First State Bank of Wabasha per the attached. (See attachment)

Adopted Unanimously

SPRINGER – WOBBE

Resolution No.: 2015-016

Whereas, the Wabasha County Human Services Board has approved increasing the work week for the Fiscal Supervisor position to 40 hours per week, and

Whereas, the general public and staff would benefit from having access to the Fiscal Supervisor for an additional 2.5 hours per work week, and

Whereas, increasing the work week for this position would make it consistent with the other management positions in the Social Services Department;

Now Therefore be it Resolved by the Wabasha County Board that the work week for the Fiscal Supervisor be increased from 37.5 to 40 hours per work week effective the Pay Period starting January 11, 2015.

Adopted Unanimously

SPRINGER - HALL

Resolution No.: 2015-017

Whereas, Wabasha County Board meetings begin at 9:00 a.m. and are held at the Wabasha County Courthouse Board Room,

Now Therefore Be It Resolved that the Wabasha County Board of Commissioners set the following meeting dates for 2015:

January 6, 20, 27; February 3, 17, 24; March 3, 17, 24; April 7, 21, 28; May 5, 19, 26; June 2, 16, 23; July 7, 16, 28; August 4, 18, 25; September 1, 15, 22; October 6, 20, 27; November 3, 17, 24; December 1, 15, 22

Be It Further Resolved that the July 16, 2015 Board meeting will be held at the Wabasha County Fairgrounds starting at 9:00 a.m.

Adopted Unanimously

GOIHL - KEY

Resolution No.: 2015-019

Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and agencies; and

Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board Member for these organizations and agencies.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: 2015 Committee and/or

Board appointments/assignments are as follows:

Hall

Goihl

Springer

Key

Wobbe

 

 

Committee

Staff Appointments

When/Where

Human Services Board

 P

P

P

P

 

4th Tuesday monthly-1:00 p.m.

Three Rivers Community Action Bd

 

 P

 

 

A

 

3rd Wed. of month (some mos. skipped) Zumbrota

Hiawatha Transit Board

 

 

 

 A

P

 

Quarterly - meeting rotate place - Thursday

SE MN Water Resources Committee

 

A

 

 

 

9a.m. 2nd Mon.  - Peoples Coop Orononoc

South Country Health Alliance Bd

 

 

 

A

 

Monthly - 3rd Monday - Owatonna

DAC Board

 

 

 

P

 

5p.m. Monthly - DAC Office - Wabasha - Monday

Whitewater Watershed Joint Powers

A

 

 

 

 

2nd Thurs. - Elba Whitewater Office

RCDC Committee (Resource Conservation & Development)

 P

A

 

 

 

 

9a.m. 3rd Monday  - site tbd

Community Health Advisory Board-state

 

 

 

 

Barton (P)

Monthly - MN Dept. Health Bldg. St. Paul

Zumbro Watershed Partnership

 

 A

P

 

 

 

2nd Thursday of Month

Soil & Water Board

 

 

P

 

 

8a.m. 3rd Tues. Courthouse Annex Conf. Rm.

High Speed Rail

 A

P

 

 

 

 

10a.m. 1st Thurs. Goodhue Co. Jury Selection Rm.

Lake Zumbro Joint Powers Board

 

P

P

 

Extension Committee

 

 

 P

 

A

Anderson

As called  - per statute County Auditor appointed

Human Services Advisory Committee

 

 

 

 P

A

 

Quarterly - Public Health Conference Room

SE MN Emergency Medical Services Joint Powers Board

 

 

 A

P

 

 

Bi-monthly (2nd Thurs. a.m.) - WFD Bldg.

Rochester

Workforce Devel. Joint Powers Bd

 

 

 A

P

 

 

Bi-monthly (2nd Thurs. a.m.) - WFD Bldg. Rochester

Law Library Board of Trustees

 

A

P

 

 

 

Quarterly at CJC

Solid Waste Advisory Board

 A

 

 

 P

 

Quarterly - LaCrosse, WI

SELCO

 

 

 A

P

 

 

Quarterly - SELCO Office - Rochester

SE MN Regional Emergency Communications Board

 

 

 A

P

 

 

12:30 p.m.1st Mon. Bi-monthly - RPU Bldg.

Rochester

SEMMCHRA

 

 

 

 P

 

3rd Wednesday monthly at 10:00 p.m. Wabasha

PSAP Committee

 

 

 A

P

 

After Regional Radio Bd. Mtg.

Regional Railroad Authority

P

P

P

P

P

 

As called - Board Room

Great River Ridge Bike Trail Committee

 

A

 

 

 

3rd Tues 7 pm

Family Collaborative

 

P

 

 

A

 

As called - Wabasha/Kellogg School

MCIT Voting Delegates

 A

 

 

 

P

 

Board Chair and Vice-Chair - as needed

AMC Voting Delegates

P

P

P

P

P

Flesch

Once Annually - AMC annual conference

AMC District Meetings

P

P

P

P

P

Co Admin

As scheduled

Negotiating Committee

 

 

 

P

Koenig, Co Adm, Co Attny

As scheduled in negotiation years

Awair Safety Committee

 

 

 

 P

 

 

As called - Annex Conf. Room

Labor Management Committee

 

P

 

 

As called - Annex Conf. Room

Budget Committee

 

P

 

 

P

Koenig

As called by Deb Koenig

Wabasha Co./Lake City Planning Board

 

 

P

 

 

As called - Lake City, City Hall

SMART Committee

 

A

 

 

 

As called - RPU Bldg. Rochester

Drug Court Committee

 

 

 

A

Green,  Kelly

As called in Jury Assembly Rm. CJC

Personnel Committee

 

P

 

 

P

Plante, Bedsted

As called by County Administrator

Planning & Zoning Commission

 P

A

 

 

 

 

As called by Kevin Krause

Capital Improvement Committee

P

 

 

 

 

Koenig, Flesch

As called

 

 P

Jervis, Plante

Insurance Committee

 

 

 

 P

P

volunteer

As called

Common Board (Wabasha City & SD 811)

 

 

P

 

As called

Common Board (Plainview,Elgin,Millville City &b SD)

 

P

 

 

 

As called

Common Board  (Lake City)

 

 P

p

 

Flesch

As called

Highway Advisory Committee

 

P

P

 

 

Flesch

As called

Towards Zero Deaths (TZD) Meetings

 

 

 

A

As called by Public Health (State Grant)

Semi-Annual Township Meetings

P

P

P

P

P

 

3rd Tues February/2nd Tues August

Be It Further Resolved, that if a commissioner is unable to attend an assigned meeting that a substitute commissioner is authorized to act in their place and collect the same per diem due to the original commissioner.

Adopted Unanimously

 

Commissioners reported on meetings they attended.

 

WOBBE – HALL

Motion to recess to the Holiday Party at the VFW January 9 in Wabasha.

Adopted Unanimously

Agenda for this meeting

Video 1 of 1 (Direct)

 

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