Minutes January 2, 2018

 Wabasha County Board of Commissioners

Meeting of January 2nd, 2018


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, January 2, 2018 at 9:00 a.m.

The meeting was called to order by Board Chairperson Key.

Election of Board Chairperson and Vice Chairperson was held

Election of Board Chairperson and Vice Chairperson was held

SPRINGER-HALL

Motion to elect Commissioner Brian Goihl as Board Chairperson

Adopted Unanimously

WOBBE-KEY

Motion to elect Commissioner Don Springer as Vice Board Chairperson

Adopted Unanimously

The following Commissioners were present:  Goihl, Hall, Key, Springer, Wobbe

KEY-SPRINGER

Motion to approve the agenda

Adopted Unanimously

Staff Updates:

Administrator Updates:

SPRINGER-WOBBE

Motion to approve the consent agenda including the following:

Minutes: December 26, 2017

Claims

Meal Vouchers

Per Diems

Resolution Number: 2018-001

Employee Lactation Policy #317

Whereas, the Minnesota Department of Health recognizes workplaces as Breastfeeding Friendly if they support, time, education and place are provided for breastfeeding employees; and

Whereas, Wabasha County’s Wellness Committee is applying for this workplace recognition and a written guideline must be routinely shared with staff; and

Whereas, Wabasha County Policy #317 outlines a written policy that is routinely shared with staff and addresses the elements of support, time, education and place.

Now Therefore Be It Resolved, the Wabasha County Board of Commissioners approves and adopts Policy #317 (attached).

Resolution No.:  2018-002

Deposit account authority for First State Bank of Wabasha

Whereas, the County of Wabasha has designated First State Bank of Wabasha as a depository of its public funds pursuant to Minnesota Statues, Chapter 118A, and

Whereas, it is necessary to update authorizations at First State Bank of Wabasha due to a change in the Board Chair and other staffing changes.

Now, therefore, be it resolved by the Wabasha County Board of Commissioners the following changes are approved to be made to the First State Bank authorizations:

1.       Brian Goihl has been appointed as the 2018 Board Chair and is hereby added as an authorized signer on certain accounts at First State Bank.

2.       Cheryl Key is no longer the Board Chair and is to be removed as an authorized signer on the County accounts at First State Bank of Wabasha.

Be it further resolved, by the Wabasha County Board of Commissioners that the following employees and Board Chair are given specific authority at First State Bank of Wabasha per the attached.  (See attachment)

Resolution No.: 2018-003

Whereas, the Federal Highway Administration (FHWA) requires that states agree to operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement and not change the use of right of way or property ownership acquired without prior approval from the FHWA; and 

Whereas, Transportation Alternatives projects receive federal funding; and

Whereas, the Federal Highway Administration (FHWA) requires project sponsors to make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event the project exceeds the estimated total cost of the project; and 

Whereas, the Minnesota Department of Transportation (Mn/DOT) has determined that for projects implemented with alternative funds, these above requirements should be applied to the project sponsor; and 

Whereas, Wabasha County is the project sponsor for the transportation alternative project identified as Wabasha County Highway 1 Sidewalk Improvement Project. 

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that Wabasha County act as sponsoring agency for the transportation alternative project identified as Wabasha County Highway 1 Sidewalk Improvement Project and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. 

Be It Further Resolved that Wabasha County will make available sufficient funds to cover the estimated local share of costs plus any additional project costs in the event that the project exceeds the estimated total cost of the project as reflected in the project application.

Be It Further Resolved that Wabasha County hereby agrees to assume full responsibility for the operation and maintenance of property and facilities related to the aforementioned Transportation Alternatives Project.

Resolution No.: 2018-004

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, Wabasha County designates its Website as the official publication for advertisements for bids of transportation projects.

Resolution No.: 2018-005

Whereas, Public Health has received funding and has had an ongoing grant for Child and Teen Checkups (C&TC)from Department of Human Services (DHS)

Whereas, The C&TC program is Minnesota’s federal Early Periodic Screening, Diagnosis and Treatment (EPSDT) program.  It is administered by the Minnesota Department of Human Services (DHS). Children through the age of 20 who are enrolled in Medical Assistance are eligible.  Outreach is provided to all children in the program to ensure access barriers are removed, and screenings get completed timely.  These are federal funds administered by DHS and based on children 0-20 years covered by Medical Assistance. Fiscal Impact is $53,795.00

Whereas, the Director of Public Health recommends approval of this grant.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Public Health Director accept the grant for Child and Teen Checkups from the Department of Human Services.

Adopted Unanimously

Presentation: Jennifer Larson, Three Rivers Executive Director –Organizational Overview

Presentation: Meeting with Representative Drazkowski, Representative Haley, and Senator Goggin

WOBBE-KEY

Resolution No.: 2018-006

Lake City Prosecution Contract

Whereas,  In 2014 the County entered into contract with the City of Lake City which provided them prosecutorial services from our County Attorney’s Office; and

Whereas, that contract is set to expire unless extended; and

 Whereas, the Wabasha County Attorney’s Office believes that such a contract would be beneficial to both the city and the county; and

Now Therefore be it Resolved by the Wabasha County Board of Commissioners hereby authorizes the Wabasha County Attorney’s Office to renew the contract for prosecution services as outlined in the attached contract. The value of the contract shall go into the County Attorney’s budget to offset salary costs

Adopted Unanimously

KEY-HALL

Resolution Number: 2018-007

ZumbroSun/SunShare Conditional Use Permit

Whereas, ZumbroSun, LLC on behalf of SunShare, LLC applied for a Conditional Use Permit to construct and operate a one megawatt solar garden on parcel 07.00022.00 located in Section 4, Township 109 North, Range 13 West, Town of Hyde Park.; and

Whereas, The Wabasha County Planning Commission conducted a public hearing on December 18, 2017  to provide an opportunity for the public to present any testimony related to the request; and

Whereas, The Wabasha County Planning Commission discussed the matter after the public hearing and on a vote of 5-0 recommends to the Wabasha County Board of Commissioners that the request be approved with nine conditions.

Now Therefore Be It Resolved, the Wabasha County Board of Commissioners approves the Conditional Use Permit for ZumbroSun, LLC on behalf of SunShare, LLC with the nine conditions as follows:

  1. The project shall be undertaken only in accordance with the plans and specifications as submitted in the application or as outlined in these conditions.
  2. The County may enter onto the premises at reasonable times and in a reasonable manner to ensure the permit holder is in compliance with the conditions and all other applicable ordinances.

  3. A wetland delineation shall be submitted to and approved by the Wabasha WCA Technical Advisory Panel prior to the start of any construction activity.  No solar panel or utility line shall be located in any area mapped as a wetland.

  4. The applicant shall post a bond or issue an irrevocable letter of credit in the amount of $25,000 per megawatt to cover the costs of decommissioning and site restoration upon project termination.  Upon expiration/revocation of this permit or voluntary termination of the project, the permittee shall dismantle and remove from the site all solar panels, mounted steel posts and beams, inverters, transformers, overhead and underground cables, buildings and foundations, and roads.

  5. Except for designated roadways, the project area shall be re-vegetated as a low-growing, pollinator friendly native prairie.  The vegetation in the project area shall be maintained to promote the pollinator friendly native prairie and to limit any noxious weeds or other undesirable plants such as any cool season grasses.  A seed mix and maintenance plan for the native vegetation shall be approved by the Zoning Administrator prior to the start of any construction.

  6. Construction shall be limited to daytime working hours.

  7. Existing natural screening shall be maintained on the property so as to provide a visual screen to any home located within 1,000 feet of the project.  Where existing natural screening does not exist between the project and any home within 1,000 feet, evergreen trees that are at least 6’ high shall be planted and maintained.

  8. Testing for stray voltage that is a result of the project shall be conducted by a third-party consultant prior to the start of construction, three months after connection to the electrical grid, and completed annually for three years after connection to the electrical grid.  After that point, it shall be completed once every five years.  The results from such testing shall be submitted to the Wabasha County Zoning Department within 30 days of testing.  The costs for such testing shall be paid for by the developer.  If any problem with stray voltage is discovered within a two mile radius of the development, the solar garden shall cease operation until the stray voltage issue has been resolved.

  9. The solar modules shall be limited to a fixed-tilt system.

Adopted Unanimously

WOBBE-SPRINGER

Resolution No.: 2018-008

Whereas, the Wabasha County Board of Commissioners is required by statute to set minimum salaries for elected officials up for election in that calendar year, and;

Whereas, the minimum salary set in 2014 were:

Commissioner: $17,324.68 plus $500 for Board Chair

Attorney: $55,000

Auditor/Treasurer: $38,500

Recorder: $38,500

Sheriff: $55,000

And Whereas, it is appropriate to stay the same (increase/decrease/stay the same) this amount after four years.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that the minimum salaries for elected positions in 2018 are as follows:

Commissioner: $17324.68 plus $500 for Board Chair

Attorney: $55,000

Auditor/Treasurer: $38,500

Recorder: $38,500

Sheriff: $55,000

Adopted Unanimously

SPRINGER-KEY

Resolution No.: 2018 -009

Resolution Establishing Absentee Ballot Board, Mail Ballot Board and UOCAVA Ballot Board

Be It Resolved, that the Wabasha County Board of Commissioners, hereby authorize the establishment of an Absentee Ballot Board, Mail Ballot Board and UOCAVA (Uniformed and Overseas Citizens Absentee Voting Act) Ballot Board under Chapter 203B.121, Subd 1 and 203B.23 of 2016 Minnesota Statutes, pertaining to Ballot Boards, and

Be It Resolved , that these Boards will meet on an as needed basis when called by a Wabasha County Auditor/Treasurer during the 45 calendar days prior to each election,  and

Be It Resolved, this board will bring uniformity in the processing of accepting or rejecting returned Absentee Ballots, Mail Ballots and UOCAVA Ballots. and

Be It Resolved, the Absentee Ballot Board, Mail Ballot Board and UOCAVA Ballot Board would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 or deputy county auditors trained in the processing and counting of ballots;

Therefore, Be It Resolved That, the Wabasha County Board of Commissioners establishes an Absentee Ballot Board, Mail Ballot Board and UOCAVA Ballot Board that would consist of sufficient judges as provided in sections 204B.19 to 204B.22 or deputy auditors to perform the task and appoints the following election officials on the boards for 2018:

Denise M Anderson

Francie Warren

Audry Plote

Jane Roemer

Helen Grimm

Adopted Unanimously

SPRINGER-KEY

Resolution No.: 2018-010

Whereas,   the Wabasha County Board of Commissioners has advertised to accept sealed bids for the Wabasha County legal newspaper for 2018; and

Whereas,   the Wabasha County Board of Commissioners desires to open the sealed bids on Tuesday, January 2, 2018; and

Whereas,   three bids were received; The Lake City Graphic, The Plainview News and The Wabasha County Herald; and

Whereas, The Wabasha County Herald is the apparent low bidder of $9.85 per standard advertising unit (SAU).

Now Therefore be it Resolved by the Wabasha County Board of Commissioners hereby accepts the bid of The Wabasha County Herald as the “legal County newspaper,” to include publications of the Commissioners Proceedings, the Delinquent Tax List and other notices ordered by the County Board of Commissioners as required by law for the year 2018.

Now therefore be it further resolved by the Wabasha County Board of Commissioners hereby gives The Wabasha County Herald until January 31st, 2018 to issue the Wabasha County a $1,000 printers bond.

Adopted Unanimously

KEY-SPRINGER

Resolution No.:  2018 -011

 Authorize/Direct Appointments & Actions Relating to Fiscal Activities

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2018 the payment for necessary express, freight, telephone, water, light, e-bay, expenses related to an emergency, justice center debt service payments and other utility charges to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.16.

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2018 the payment for necessary charges to be paid on the Warrant of the County Auditor/Treasurer to avoid finance charges, upon receipt of itemized bills.

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves retroactively to January 1, 2018 the payment due to other governments and payroll deductions, to be paid on the Warrant of the County Auditor/Treasurer, upon receipt of itemized bills pursuant to MS 375.15.

Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the mileage reimbursement rate for 2018 at the 2018 IRS mileage rate; and (Effective January 1, 2018 the rate at .545 per mile)

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the establishment and/or continuance of a Petty Cash Fund, pursuant to MS 375.162; and

Be It Further Resolved, that Sheriff Rodney Bartsh shall be custodian of said fund.  The amount of the fund shall not exceed $100.00.

Whereas, the County Auditor/Treasurer’s Office currently maintains a checking account for the sole purpose of refunding over-payment of taxes,

Be It Resolved, the County Auditor/Treasurer is authorized to maintain a checking account for overpayment of taxes and also for refunds of miscellaneous over-payments or payments made in error as required by all Wabasha County Departments.

Whereas, it is in the best interest of Wabasha County to reduce administrative costs and increase departmental efficiency, and

Whereas, costs are increasing to mail refunds of overpayments and return documents not processed because of underpayments,

Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to retain overpayments in amounts not exceeding $5.00 for services of any kind.  Revenue from such overpayments shall be deposited in the General Revenue fund in a timely manner, and

Be It Resolved, that the Wabasha County Board of Commissioners hereby authorizes the offices of the County Auditor/Treasurer and County Recorder to accept, at their discretion, underpayments of any kind with the deficit amount not exceeding $5.00 and to process the document or transaction regardless of the deficiency.

Be It Resolved, that the Wabasha County Board of Commissioners hereby sets the maximum reimbursable meal allowance, for 2018, at $8.00 for breakfast, $10.00 for lunch and $15.00 for dinner.  

Be It Resolved, that any employee of Wabasha County who has funds to be deposited in a designated financial depository of Wabasha County, shall take said funds to the Office of the County Auditor/Treasurer for transfer to said depository.  No employee shall personally transfer or transport funds, except for the County Auditor/Treasurer or designee thereof.

Be It Resolved, that the Wabasha County Board of Commissioners hereby approves the County Auditor/Treasurer to cash checks not to exceed $2,000 to replenish the change fund.

Whereas, the County Board  under Minnesota Statute may authorize the treasurer or chief financial officer to perform deposit and investment functions relating to public funds.

Now Therefore Be It Resolved By The Wabasha County Board Of Commissioners  that the following appointments and actions are hereby directed and approved:

1.       That the Wabasha County Board of Commissioners hereby grants to Debbie Koenig, Finance Director, the authority to designate depositories for the County of Wabasha as provided for in Minnesota Statute 118A.02 subd. 1.

2.       That the Wabasha County Board of Commissioners hereby authorizes Denise Anderson, Auditor/Treasurer, or Debbie Koenig, Finance Director to make investments of funds under sections 118A.01 to 118A.06 of Minnesota Statutes or other applicable law.

Adopted Unanimously

SPRINGER-KEY

Resolution No.:  2018-012

Whereas, the County Board has many responsibilities that relate to other civic and governmental organizations and agencies; and

Whereas, frequently, these responsibilities require the County Commissioners participate as a Committee or Board Member for these organizations and agencies.

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners that: 2018 Committee and/or Board appointments/assignments are as follows:

Committee

Hall

Goihl

Springer

Key

Wobbe

Staff Appointments

When/Where

Human Services Board

P P P P P

3rd Tuesday monthly-8:00 a.m.

Three Rivers Community Action Bd

P A

3rd Wed. of month (some mos. skipped) Zumbrota

Hiawatha Transit Board

A P

Quarterly - meeting rotate place - Thursday

SE MN Water Resources Committee

P A

9a.m. 2nd Mon. - Peoples Coop Oronoco

South Country Health Alliance Bd

P A

Monthly - 3rd Monday - Owatonna

DAC Board

A P

5p.m. Monthly - DAC Office - Wabasha - Monday

Whitewater Watershed Joint Powers

P A

2nd Thurs. - Elba Whitewater Office

RCDC Committee (Resource Conservation & Development)

P A

9a.m. 3rd Monday - site tbd

Community Health Advisory Board-state

A

Fiedler (P)

Monthly - MN Dept. Health Bldg. St. Paul

Zumbro Watershed Partnership

P

2nd Thursday of Month

Soil & Water Board

A P

8a.m. 4th Thurs. Courthouse Annex Conf. Rm.

High Speed Rail

A P

10a.m. 1st Thurs. Goodhue Co. Jury Selection Rm.

Lake Zumbro Joint Powers Board

P P

Extension Committee

P A

Anderson

As called - per statute County Auditor appointed

Human Services Advisory Committee

P A

Quarterly - Public Health Conference Room

SE MN Emergency Medical Services Joint Powers Board

A P

Bi-monthly (2nd Thurs. a.m.) - WFD Bldg. Rochester

Workforce Devel. Joint Powers Bd

A P

Bi-monthly (2nd Thurs. a.m.) - WFD Bldg. Rochester

Law Library Board of Trustees

A P

Quarterly at CJC

Solid Waste Advisory Board

A P

Quarterly - LaCrosse, WI

SELCO

A P

Quarterly - SELCO Office - Rochester

SE MN Regional Emergency Communications Board

A P

12:30 p.m.1st Mon. Bi-monthly - RPU Bldg. Rochester

SEMMCHRA

A P

3rd Wednesday monthly at 10:00 a.m. Wabasha

PSAP Committee

A P

After Regional Radio Bd. Mtg.

Regional Railroad Authority

P P P P P

As called - Board Room

Great River Ridge Bike Trail Committee

P A

3rd Tues 7 pm

Family Collaborative

P A

As called - Wabasha/Kellogg School

MCIT Voting Delegates

P A

Board Chair and Vice-Chair - as needed

AMC Voting Delegates

P P P P P

Flesch, Plante

Once Annually - AMC annual conference

AMC District Meetings

P P P P P

Co Admin

As scheduled

Negotiating Committee

A P

Koenig, Co Adm,

As scheduled in negotiation years

Awair Safety Committee

P

As called - Annex Conf. Room

Labor Management Committee

A P

As called - Annex Conf. Room

Budget Committee

P P

Koenig

As called by Deb Koenig

Wabasha Co./Lake City Planning Board

A P

As called - Lake City, City Hall

SMART Committee

P A

As called - RPU Bldg. Rochester

Drug Court Committee

P A

Green, Kelly

As called in Jury Assembly Rm. CJC

Personnel Committee

P P

Plante, Huth

Generally on the 2nd Tuesday of the month

Planning & Zoning Commission

P A

As called by Kevin Krause

Insurance Committee

P P

volunteer

As called

Common Board (Wabasha City & SD 811)

A P

As called

Common Board (Plainview,Elgin,Millville City &b SD)

P P

As called

Common Board (Lake City)

P P

As called

Common Board (Mazeppa, Zumbro Falls)

P

As called

Highway Advisory Committee

P P

Flesch

As called

Towards Zero Deaths (TZD) Meetings

P A

As called by Public Health (State Grant)

Semi-Annual Township Meetings

P P P P P

3rd Tues February/2nd Tues August

P- Primary Member

A - Alternate Member

Adopted Unanimously

WOBBE-KEY

Resolution No.: 2018-013

County Board Meeting Dates 2018

Whereas, Wabasha County Board Meetings begin at 9:00a.m. and are held at the Wabasha County Commissioners Boar 625 Jefferson Avenue, Wabasha, MN, 55981; and

Whereas, annually the Board is required to establish its meeting schedule for the year and it desires to meet two times a month; and 

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Board’s meeting schedules will be established as follows with all meetings scheduled to start at 9:00 a.m. and to be held at 625 Jefferson Avenue, Wabasha, MN, 55981.

January 2, 16                                       July 3, 17

February 6, 20                                     August 7, 21

March 6, 20                                          September 4, 18

April 3, 17                                             October 2, 16

May 1, 15                                             November 6, 20

June 12 (BOA - 6pm), 19                      December 11(TNT – 6pm), 26

Adopted Unanimously

HALL-KEY

Motion to adjourn

Adopted Unanimously

Agenda for this meeting

Video 1 of 1 (Direct)

 

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