Minutes December 26, 2018

 Wabasha County Board of Commissioners

Meeting of December 26, 2018


The Board of County Commissioners of Wabasha County, Minnesota, convened in Regular Session at the Wabasha County Courthouse, in the City of Wabasha, Minnesota on Tuesday, September 04, 2018 at 9:00 a.m.

The meeting was called to order by Board Chairperson Goihl.

The following Commissioners were present:  Goihl, Hall, Key, Springer, Wobbe

WOBBE-SPRINGER

Motion to approve the agenda after moving Action/Discussion Item P and Q to A and B.

Adopted Unanimously

Staff Updates:

Administrator Updates:

Public Forum: Tom Feils, Feils Oil CUP; Aaron Tebay, Tebay CUP/IUP

SPRINGER-HALL

Motion to approve the consent agenda including the following:

Minutes: December 11, 2018

Claims

Meal Vouchers

Per Diems

Donations: Approve and accept a donation of one turkey and one hundred dollars given to Social Services

Resolution No.: 2018-238

Whereas, the Maintenance Engineer has recently resigned;

Whereas, administration has identified the need to restructure maintenance personnel;

Whereas, administration met with the Personnel Committee on December 11, 2018, to discuss the possibility of restructuring the maintenance personnel;

Now Therefore be it Resolved by the Wabasha County Board of Commissioners to authorize the recruitment and hiring of a Maintenance Supervisor.

Resolution No: 2018-239

Appoint Extension Committee Member – Bridget Hoffman

Whereas, Wabasha County delivers Extension programming throughout the County. One of the goals of the statewide Extension program is to create a stronger Minnesota through education and research.; and

Whereas, To oversee the goals of the programming and the performance of the Coordinator, the County has established an Extension Committee. The County Extension Committee consists of nine members, including two members of the County Board, the County Auditor and six county residents.; and

Whereas, The Committee is seeking Bridget Hoffman’s appointment; and

Now Therefore Be It Resolved by the Wabasha County Board of Commissioners appoints Bridget Hoffman to the Wabasha County Extension Committee for a four year term which would expire on December 31, 2021.

Resolution No.:  2018-240

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that that pursuant to Minnesota Statute 161.36, the Commissioner of Transportation be appointed as Agent of Wabasha County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

Be it Further Resolved by the Wabasha County Board of Commissioners that the Wabasha County Engineer is hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Amendment No. 1 to Minnesota Department of Transportation Agency Agreement No. 1032691", a copy of which said Amendment was before the County Board and which is made a part hereof by reference.

Resolution No.: 2018-241

Whereas, Projects SP 079-070-009 and SAP 079-603-005 with any and/or all Supplemental Agreements, Change Orders or Work Orders, have been completed. 

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that,

the Wabasha County Auditor/Treasurer be authorized to issue a warrant for final payment to Rochester Sand and Gravel – Division of Mathy Construction Company for completion of SP 079-070-009 and SAP 079-603-005 in the amount of $91,991.05.

Adopted Unanimously

SPRINGER-WOBBE

Resolution No.: 2018-257

Whereas, Feils Oil Company submitted a Conditional/Interim Use Permit application for a propane storage/transfer facility on parcel 17.00262.00 located in Section 24, Township 109 North, Range 14 West, Town of Zumbro; and

Whereas, The Wabasha County Planning Commission conducted a public hearing on December 17, 2018 to provide an opportunity for the public to present any testimony related to the request; and

Whereas, The Wabasha County Planning Commission considered the findings as required and recommends on a vote of 5-0 that the Wabasha County Board of Commissioners approve a Conditional Use Permit for the request with three conditions.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Board of Commissioners agrees with the findings from the Planning Commission and approves a Conditional Use Permit for Feils Oil Company with three conditions as follows:

  1. A Conditional Use Permit is being issued to only allow for the construction and operation of 30,000 gallon propane storage/transfer facility.

  2. The project shall be undertaken only in accordance with the plans and specifications as submitted in the application.

The applicant shall be responsible to ensure that the business will meet the State’s Building Code and Accessibility requirements (if applicable).

Adopted Unanimously

GOIHL-SPRINGER

Resolution No.: 2018-258

Whereas, Aaron Tebay submitted a Conditional/Interim Use Permit application for a power sports repair facility on parcel 05.00834.00 located in Section 13, Township 110 North, Range 10 West, Town of Greenfield; and

Whereas, The Wabasha County Planning Commission conducted a public hearing on December 17, 2018 to provide an opportunity for the public to present any testimony related to the request; and

Whereas, The Wabasha County Planning Commission considered the findings as required and recommends on a vote of 5-0 that the Wabasha County Board of Commissioners deny the request for a CUP/IUP based upon four findings.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the Board of Commissioners agrees with the findings from the Planning Commission and denies the request from Aaron Tebay for a CUP/IUP based upon the following:

  1. The proposed use will be injurious to the use or enjoyment of other properties in the immediate vicinity and will substantially diminish or impair property values in the vicinity.

  2. The proposed use will impede the normal, orderly development or improvement of surrounding vacant property.

  3. Adequate measures have not been taken or proposed in the application to prevent or control offensive odor, fumes, dust, noise, vibration, or light which will create a nuisance to the local community.

  4. Other factors bearing on public health, safety, or welfare have not been adequately addressed by the applicant.

Adopted Unanimously

Resolution No.: 2018-242

Whereas, carpet replacement and furniture purchase to update old Finance office to a conference/meeting room; and

Whereas, two quotes were received for replacing the carpet in the old Finance office, which includes the removal and disposal of the old carpet, installation of the new carpet and vinyl base; and

Whereas, the County Administrator has recommended accepting the low price of $2214.00 from Tommy’s Carpet and $3130.20 for 6 nesting tables and 12 nesting chairs;

Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, the bid from Tommy’s Carpet of $2214.00 and $3130.20 from 1Source are accepted.

Motion Failed for Lack of a First

SPRINGER-KEY

Resolution No.: 2018-243

Whereas, the County Board of Commissioners of the County of Wabasha, State of Minnesota, desires to offer for sale to the public, this parcel of land that has forfeited to the State of Minnesota for non-payment of property taxes as listed on attached Tax Forfeited Land List 2018A; and

Whereas, the County Board of Commissioners must determine the appraised value of the forfeited property to be sold.  The sale price cannot be less than the appraised value.

Now Therefore be it Resolved by the Wabasha County Board of Commissioners hereby approves the appraised value on the Tax Forfeited Land List 2018A.

Adopted Unanimously

WOBBE-HALL

Resolution No.: 2018-244

Whereas, parcels of land has forfeited to the State of Minnesota for non-payment of taxes; and

Whereas, the Wabasha County Board of Commissioners desires to sell the parcel at a public auction.

Be it Resolved by the Wabasha County Board of Commissioners that: the parcel of tax forfeited land listed on Tax Forfeited Land List 2018A be classified as non-conservation land; that the basic sale price of each parcel on the Tax Forfeited Land List 2018A be approved and authorized for a public sale be granted; pursuant to M.S. 282.01; that the sale will be held at 9:00 a.m., Wednesday, January 16, 2019 by the Wabasha County Auditor/Treasurer in the Commissioner’s Room of the Wabasha County Courthouse, for not less than the basic sale price; and that the sale be cash/money order/check only;  that the County Auditor/Treasurer  is hereby directed to publish a notice of sale as provided by law.

Be it Further Resolved, that the conditions and terms of the public sale shall be as described in the list contained here-in and approved by the Wabasha County Board of Commissioners.

Adopted Unanimously

SPRINGER-KEY

Resolution Number: 2018-245

Approval of Purchase for a CD3 Waterless Cleaning Station

Whereas, Wabasha County has an Aquatic Invasive Species (AIS) Management Plan for the purpose of preventing the spread of and managing AIS in Wabasha County; and

Whereas, A CD3 Waterless Cleaning Station provides the public with proper tools and prompts to reduce the spread of AIS via aquatic recreational equipment at Izaak Walton Park in Wabasha, MN; and

Whereas, The approved 2018 Wabasha County AIS Management Plan included 50% down for purchase of a CD3 Waterless Cleaning Station to be delivered in 2019; and

Whereas, The remaining 50% due at delivery will be brought in a later resolution; and

Whereas, A CD3 Waterless Cleaning Station is a unique and patent-pending product available from only one source for the following bid:

 50% of $33,275, or $16,637.50 Due Upon Signing

NOW THEREFORE BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves a 50% down payment of $16,637.50 upon signing for purchase of a CD3 Waterless Cleaning Station for delivery in 2019 for use at Izaak Walton Park in Wabasha, MN.

Adopted Unanimously

SPRINGER-WOBBE

Resolution Number: 2018-246

Adoption of the Wabasha County 2019 Aquatic Invasive Species (AIS) Management Plan

Whereas, the legislature of the State of Minnesota requires that Minnesota’s counties develop and adopt an AIS management plan in accordance with Minn. Stat. §§ 477A.19, subd. 3; and

Whereas, Minnesota counties recognize the need to plan for efficient management and prevention of Aquatic Invasive Species; and

Whereas, Wabasha County recognizes the need to protect its water resources from the threat of AIS.

Now Therefore Be It Resolved, that the Wabasha County Board of Commissioners hereby approves and adopts the Wabasha County 2019 AIS Management Plan.

Adopted Unanimously

KEY-WOBBE

Resolution No.: 2018-247

Whereas, Bonnie Jean Buck owner of parcel 22.01320.00 residential property located at 804 N 7th St. Lake City, MN 55041, has provided a written request to the Wabasha County Board of Commissioners regarding the local option abatement for property qualifying for disaster credit as defined in MS273.1233;

Whereas, the Wabasha County Assessor has determined that fifty percent or more of the structure was destroyed by fire September 20, 2018.

 Now Therefore be it Resolved by the Wabasha County Board of Commissioners that, a reduction in the 2018 property tax is granted on parcel R22.01320.00 based on the number of complete months the property was inhabitable or unlivable.

Adopted Unanimously

SPRINGER-GOIHL

Resolution No.:  2018-248

Whereas, the Wabasha County Fee schedule is reviewed on an annual basis by department heads; and

Whereas, the fee schedule includes both fees set by the County and outside agencies; and

Whereas, the proposed fee schedule for 2019 has been attached.

Now therefore be it resolved by the Wabasha County Board of Commissioners that, the following changes to the fee schedule are approved:

  • Auditor-Treasurer

  1. Notice of Expiration -$50 per parcel ($25 increase)

  2. Charging Election Machines-$50 a time (new)

  • Planning and Zoning

  1. Variance After-the-fact -$2,000 ($1,000 increase)

  2. Ordinance Amendment/Rezoning-$500 ($200 increase)

  • Public Health

  1. Tobacco License-$225 ($125 increase)

  2. Tobacco Administrative Fines (1st $200; 2nd $500; 3rd or subsequent $750)-set by ordinance adopted on 10/02/18

  • Highway-

  1. Permits-Transportation-annual on specific roads 6 axle 90k or 7 axle 97k forest, ag, and construction materials-$100 per vehicle (new)

  2. Permits-Transportation-annual on specific roads less than 15 miles up to 155,000GVW-$100 per vehicle (new)

Adopted Unanimously

SPRINGER-HALL

Resolution No.: 2018-249

Resolution to Certify the 2019 Final Property Tax Levy

Whereas, the Wabasha County Board of Commissioners per Minnesota Statute 275.07 is required to adopt a final property tax levy for taxes payable year 2019 and certify that amount to the county auditor  no later than  December 28, 2018; and

Whereas, after reviewing the annual operating budgets proposed by Department Heads which provides the basis for the allocation of available resources and the determination of the property tax levy needed to fund various programs and services for the 2019 calendar year the following amounts have been determined to be needed for the 2019 property tax levy.

Fund

   

Levy

General Revenue Fund

8,444,399

General Revenue-Local Water Management

6,240

SELCO

155,493

Public Health Fund

407,433

Road & Bridge Fund

1,650,414

Social Services Fund

2,216,603

Soil & Water Conservation District

115,000

Whitewater Watershed

4,982

Building Fund

379,553

Capital Equipment Fund

149,122

General Obligation Jail Refunding Bonds 2016A

997,290

General Obligation Capital Improvement Plan Bonds 2017A

511,770

2019 Certified Final Levy

15,038,299

Now, Therefore, be it resolved by the Wabasha County Board of Commissioners that the County Auditor-Treasurer is to certify the 2019 final property tax levy to the Minnesota Department of Revenue as presented.

Adopted Unanimously

SPRINGER-KEY

RESOLUTION NO.:  2018-250

Resolution approving the 2019 Southeastern Minnesota Multi-County Housing Redevelopment Special Benefit Tax Levy

Whereas, The Wabasha County Board of Commissioners approved a Special Benefit Tax agreement dated July 1, 2005 with Southeastern Minnesota Multi-County Housing and Redevelopment Authority for the purpose of paying, in part the debt service on the  Authority’s Tax Increment Revenue notes, Series 2005; and

Whereas, pursuant to this agreement, the Wabasha County Board of Commissioners does hereby certify the special benefit property tax levy in the amount of $50,000.00 for the Southeastern Minnesota Multi-County Housing Redevelopment Authority, a Special Taxing district.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners the County Auditor-Treasurer is to certify the above 2019 special benefit property tax levy for Southeastern Minnesota Multi-County Housing Redevelopment Authority to the Minnesota Department of Revenue.

Adopted Unanimously

KEY-HALL

RESOLUTION NO.:  2018-251

Resolution to Certify the 2019 Southeastern Minnesota Multi-County Housing Redevelopment

Final Property Tax Levy

Whereas, the Southeastern Minnesota Multi-County Housing and Redevelopment Authority was created by action of the Boards of Commissioners of Dodge, Goodhue, Wabasha and Winona Counties pursuant to Minnesota Statutes, Section 469.004; and

Whereas, Minnesota Statute Section 469.033 subs. 6, permits the Authority to levy and collect a special benefits tax not to exceed 0.0185 percent of taxable market value; and

Whereas, the Wabasha County Board of Commissioners has considered the Authority’s request to approve a special benefit tax to be levied upon all taxable market value of taxable property within the Authority’s area of operation within Wabasha County.

Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners instructs the County Auditor-Treasurer to certify a 2019 final special benefit property tax levy in the amount of $60,000 for Southeastern Minnesota Multi-County Housing Redevelopment to the Minnesota Department of Revenue.

Adopted Unanimously

SPRINGER-KEY

RESOLUTION No.:  2018-252

Resolution to Approve the 2019 County Attorney’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §388.018 Subd. 5 to set the budget for the office of the County Attorney by resolution on an annual basis after consideration of responsibilities and duties of the office;

Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Attorney’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1.             The wages and benefits for all union employees working under the County Attorney shall be consistent with the negotiated collective bargaining agreements, as amended.  The salaries and wages for non-union employees of the County Attorney’s Office shall be increased by 3.00%, consistent with wage increases for all non-union employees as adopted by the County Board, effective January 1. 2019.  

2.             Attachment B is incorporated herein as the approved 2019 Budget for the Office of the Wabasha County Attorney.  The salary of the County Attorney was set by separate resolution on November 6, 2018 and is reflected in Attachment B as a reference.

3.             The Administrator and Finance Director are authorized and directed to incorporate Attachment B 2019 County Attorney’s office budget into the comprehensive 2019 Wabasha County Budget and to make such changes effective January 1, 2019, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

SPRINGER-HALL

RESOLUTION No.:  2018-253

Resolution to Approve the 2019 Auditor/Treasurer’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §384.151 Subd. 6 and 385.373 Subd. 6 to set the budget for the office of the Auditor/Treasurer by resolution on an annual basis after consideration of responsibilities and duties of the office;           

Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Auditor/Treasurer’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1.             The wages and benefits for all union employees working under the Auditor/Treasurer shall be consistent with the negotiated collective bargaining agreements, as amended.  Benefits shall be consistent with County policy.

2.             Attachment C is incorporated herein as the approved 2019 Budget for the Office of the Wabasha County Auditor/Treasurer.  The salary of the Auditor/Treasurer was set by separate resolution on November 6, 2018 and is reflected in Attachment C as a reference.

3.             The Administrator and Finance Director are authorized and directed to incorporate Attachment C 2019 Auditor/Treasurer’s office budget into the comprehensive 2019 Wabasha County Budget and to make such changes effective January 1, 2019, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

WOBBE-KEY

RESOLUTION No.:  2018-254

Resolution to Approve the 2019 Recorder’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §386.015 Subd. 6 to set the budget for the office of the Recorder by resolution on an annual basis after consideration of responsibilities and duties of the office;
Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Recorder’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:
  1. The wages and benefits for all union employees working under the Recorder shall be consistent with the negotiated collective bargaining agreements, as amended. 
  2. Attachment D is incorporated herein as the approved 2019 Budget for the Office of the Wabasha County Recorder.  The salary of the Recorder was set by separate resolution on November 6, 2018 and is reflected in Attachment D as a reference.
  3. The Administrator and Finance Director are authorized and directed to incorporate Attachment D 2019 Recorder’s office budget into the comprehensive 2019 Wabasha County Budget and to make such changes effective January 1, 2019, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

KEY-SPRINGER

RESOLUTION No.:  2018-255

Resolution to Approve the 2019 Sheriff’s Office Budget

Whereas, the Wabasha County Board has the duty and responsibility pursuant to Minnesota Statute of Commissioners §387.20 Subd. 6 to set the budget for the office of the Sheriff by resolution on an annual basis after consideration of responsibilities and duties of the office;

Now, Therefore, based upon review and consideration of the duties and responsibilities of the Wabasha County Sheriff’s office, the materials gathered and considered by the Board; the Wabasha County Board of Commissioners resolves as follows:

1.             The wages and benefits for all union Sheriff’s Office employees shall be consistent with the negotiated collective bargaining agreements, as amended. The salaries and wages for all full-time and regular part-time non-union Sheriff’s Office employees shall be increased by 3.00%, consistent with wage increases for all non-union employees as adopted by the County Board, effective January 1. 2019. 

2.             Attachment E is incorporated herein as the approved Budget for the Office of the Wabasha County Sheriff.  The salary of the Sheriff was set by separate resolution on November 6, 2018 and is reflected in Attachment E as a reference.

3.             The Administrator and Finance Director are authorized and directed to incorporate Attachment E 2019 Sheriff’s office budget into the comprehensive 2019 Wabasha County Budget and to make such changes effective January 1, 2019, consistent with standard operating procedures for Wabasha County.

Adopted Unanimously

HALL-KEY

RESOLUTION No.:  2018-256

Resolution to Approve the 2019 Final Budget

Whereas, the Wabasha County Board of Commissioners is required by Minnesota Statute 275.07 to adopt a final budget for 2019; and
Whereas, The Wabasha County Board of Commissioners have reviewed the fiscal year 2019 final budget as summarized below, and

Final Budget Final Budget
2018 2019
Revenues:
  County Portion Property Taxes $ 14,730,803 $ 15,323,099
  State Aid Property Tax Aids 919,178 891,225
  Other Taxes 1,285,500 1,301,000
  Licenses and Permits 142,447 138,427
  Intergovernmental Revenues-
    Federal 2,564,100 4,471,142
    State 9,690,672 9,026,444
    Other 112,000 519,000
  Charges for Services 1,169,259 1,101,305
  Fines and Forfeits 5,500 5,500
  Interest on Investments 105,000 150,000
  Miscellaneous Income/Receipts 411,777 246,790
  Gifts and Contributions 7,600 8,350
     Total Revenues $ 31,143,836 $ 33,182,282
Expenditures:
   General Government $ 4,562,116 $ 4,598,594
   Public Safety 6,217,000 6,504,388
   Sanitation 193,988 207,328
   Conservation of Natural Resources 401,888 417,941
   Culture and Recreation 251,755 262,033
   Economic Development 13,750 8,750
   Other 265,534 429,470
   Highways and Streets 10,755,497 11,832,352
   Human Services/Welfare 5,434,974 5,593,448
   Public Health 1,531,837 1,634,127
   Debt Service 14,634,633 1,570,021
     Total Expenditures $44,262,972 $33,058,452
Other Financing Sources (Uses):
   Proceeds from Sale of Assets $ 3,750 $ -           
   Proceeds from Sale of Bonds 12,781,215 -           
   Transfer in from Other Funds 2,925 2,300
   Transfer out from Other Funds (2,925) (2,300)
Total Other Financing Sources (Uses) $ 12,784,965 $ -           
Net Change in Fund Balance $ (334,171) (123,830)











































Whereas, the Wabasha County Board of Commissioners has considered the duties and responsibilities of each and every office, department and agency and the experience, qualifications and performance of employees, elected officials and appointed employees in the development of this budget, and
Whereas, the Wabasha County Board of Commissioners previously set, by separate resolution, the salaries of each of the elected officials at the November 6, 2018 meeting by Resolution No. 2018-193, and
Whereas, the Budgets of the Offices of County Attorney, County Auditor/Treasurer, County Recorder, and County Sheriff  were set by separate resolutions 2018-252, 2018-253, 2018-254  and 2018-255 (Attachments B, C, D and E) which are incorporated into Attachment A by reference; and
Whereas, the approved Department Budgets are summarized in Attachment A;
Whereas, the Wabasha County Board of Commissioners has held several public meetings for the purpose of discussion and planning of the 2019 budget, and
Whereas, expenditures included in the 2019 budget shall be made only per the County Purchasing Policy.
Now, Therefore, be it Resolved by the Wabasha County Board of Commissioners that the 2019 Wabasha County Final Budget is adopted as presented.
Be it further resolved that no change to the total 2019 budget by Department shall occur unless approved by action of the Board of Commissioners.

Adopted Unanimously

Commissioners reported on meetings they attended

KEY-SPRINGER

Recess January 2, 2019 8:15 A.M. CJC Swearing in Ceremony

Agenda for this meeting

Video 1 of 1(Direct)

Agenda for this meeting

Video 1 of 1 (Direct)

 

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