Minutes August 23, 2016 HS

Wabasha County Human Services Board

August 23, 2016


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 10:30 AM, August 23, 2016 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.

The following members were present: Commissioners Hall, Key, Springer and Wobbe.

Springer/Hall

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda as presented with the addition of 5.B., appoint MDH agent of the board.

Adopted Unanimously.

Wobbe/Springer

WHEREAS, the Minutes of the July 26, 2016 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Wobbe/Springer

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 7/26/2016 through 8/23/2016 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 7/26/2016 through 8/23/2016 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 7/26/2016 through 8/23/2016 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 7/26/2016 through 8/23/2016 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously

Springer/Wobbe

WHEREAS, the Services Building Security team has held an active shooter drill, and

WHEREAS, following the drill an evaluation was done which evaluated weaknesses within the building that could be changed to improve employee safety, and

WHEREAS, one recommendation was to have door installed on 2nd floor so it can be closed to increase employee safety in the event of an active shooter or other event, and

WHEREAS, two quotes were received for the door, and

WHEREAS, one quote was provided by W.A.K Construction services who will stud the wall, install door, sheet rock tape/mud/prime, install new ceiling tile, rubber bases etc.

BE IT RESOLVED, that they accept the quote from W.A.K. Construction Services for $4,505.00 with funds to come from the South Country Health Alliance fund.

Adopted Unanimously

 

Springer/Key

WHEREAS, Wabasha County has previously entered into a contract with Olmsted County to provide specialized case management services for clients at the Anoka Metro Regional Treatment Center and the Minnesota Security Hospital in St. Peter; and

WHEREAS, the participating counties in the CREST Initiative were re-awarded a Minnesota Department of Human Services “Whatever it Takes” grant in the amount of $320,000.00 effective July 1, 2016 through June 30, 2017; and

WHEREAS, Olmsted County will continue to act as the fiscal host for this grant; and

WHEREAS, Olmsted County will continue to provide liaison case manager services for clients at the Anoka Metro Regional Treatment Center at a cost to the county of residency of $75.26/hour; and

WHEREAS, competency restoration program, psychiatric rehabilitation worker and program coordinator services will be covered by the “Whatever It Takes” grant and thus no hourly rate will be charged to any participating county for the services; and

WHEREAS, the Social Services Director has determined that this is a cost effective way to provide the intensive level of case management services needed to assure a timely and adequate discharge from both facilities and recommends entering into an agreement for the provision of these services;

BE IT RESOLVED, that the Social Services Director is authorized to execute the purchase of service agreement with Olmsted County to continue to provide specialized case management services for clients at the Anoka Metro Regional Treatment Center and the Minnesota Security Hospital in St. Peter.

Adopted Unanimously

 

 

DISCUSSION and INFORMATIONAL ITEMS

 

A.  Regional FPI Program Discussion

John updated the board on the fraud investigator program and the financial information was presented by Cindy Berg.  John and Cindy had some concerns over an initial state assessed county share of 18.74%, or $15,763, of the administration costs for State Fiscal Year 2016 and were in discussions with the other regional counties and DHS to try to get this resolved.     

B.  Staffing Updates

Tammy reported that Jodi Johnson has accepted appointment to the HCBS Supervisor position.  Her Maternal Child Health nurse position has been posted to fill and ends September 9th.

John reported that Luke Simonett, social services supervisor, has accepted a job at DHS and his last day in the office will be on September 9th.  His position will be posted.  John also reported that Aileen Wagner was appointed to the collections position and Sylvia Tolzin to the children's mental health social worker position.  Their respective positions, account technician and adult services social worker, will be posted.  

 

C.  August is Child Support Awareness Month

Lisa Schuth-Stuhr introduced her staff, Jean Grabau and Amy Vanwey, to the Board and discussed the Child Support Awareness Month.  The Wabasha County Child Support program currently serves 800 children and has collected $1.9 million in current, ongoing child support.  The program is cost-effective; for every $1 spent on the child support program, $7.13 was collected in support of children.

 

PHS and SS MISCELLANEOUS:

John mentioned that given the timing with filling vacancies, he would likely relocate some social services staff and try to put units in more geographic locations instead of spread out as they currently are. 

John also discussed concerns with the adult and children mental health caseloads being high.  He understood that adding an additional position would not be feasible, but the County may need to look at potentially contracting the excess out if the caseloads do not drop back down to the recommended levels as servicing these additional cases could negatively impact the County's reimbursement rates in future years.

Lastly, John mentioned that he will sign the necessary agreements with DHS to let the State take over corporate foster care licensing.  This is something DHS has wanted counties to do.  John indicated he had no concerns with the State taking this function over as there were no providers in the County.

Springer/Wobbe

Adjourn

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:12 am to recess this meeting until 1:00 p.m. on September 27, 2016.

Adopted Unanimously.


Agenda for this meeting

 

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