Minutes December 23, 2008 HS

HUMAN SERVICES MEETING – TUESDAY – December 23, 2008 The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., December 23, 2008 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners McNallan, Riester, Springer, and Windhorst. Absent: Dwelle

MCNALLAN – RIESTER
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with two changes: Items 5 E and H will be discussion only, no action requested.
Adopted Unanimously.
RIESTER – WINDHORST
WHEREAS, the Minutes of the November 25, 2008 meetings have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
RIESTER – WINDHORST
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 11/25/08 through 12/22/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 11/25/08 through 12/22/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 11/25/08 through 12/22/08 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 11/25/08 through 12/22/08 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
RIESTER – DWELLE
Whereas, the Wabasha County Social Services staff has provided input to the 2009 budget committee regarding expenses and revenues for the Department of Social Services; and
Whereas, the Director of Social Services recommends acceptance of the recommended budget fro 2009; Now, therefore
Be it resolved the Wabasha County Human Services Board approves the 2009 budget for the Department of Social Services with anticipated expenditures of $4,201,216 and revenue in the amount of $4,201,216. The total levy request to support this budget is $1,877,467. Approval of this budget will subsequently be forwarded to the County Board for consideration in County budget. The $1.5 million Public Health Services budget was previously forwarded to the County Board.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, the Wabasha County Human Services Board has maintained an agreement with the County Attorney’s Office and the Sheriff’s Department for IV-D Cooperative Services for many years; and
Whereas, entering into this agreement allows the County to receive funds to offset the expenses for child support services from the County Attorney and Sheriff; and
Whereas, the proposed agreement for 2009-2010 represents no increase in cost to Wabasha County Social Services; and
Whereas, the Director of Social Services recommends approval of this agreement; Now, therefore
Be it resolved the Wabasha County Human Services Board approve the IV-D Cooperative Agreement for 2009-2010 with the County Attorney and Sheriff. County Attorney rates are set at $85 per hour, Bailiff expense at $25 per hour, and process of service at $45 per hour plus mileage.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, the Wabasha County Human Services Board has maintained a home and community-based waivered service agreement with Great River Homes, Inc. for many years and wishes to continue this contractual relationship; and
Whereas, the agreement includes a COLA authorized by the Minnesota Legislature; and
Whereas, the Director of Social Services recommends approval of this agreement; Now, therefore
Be it resolved the Wabasha County Human Services Board approves the home and community-based waivered services agreement with Great River Homes, Inc. This agreement will end June 30, 2009.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, the Wabasha County Human Services Board has maintained a home and community-based waivered service agreement with Lutheran Social Services. for many years and wishes to continue this contractual relationship; and
Whereas, the agreement includes a COLA authorized by the Minnesota Legislature; and
Whereas, the Director of Social Services recommends approval of this agreement; Now, therefore
Be it resolved the Wabasha County Human Services Board approves the home and community-based waivered services agreement with Lutheran Social Services. This agreement will end June 30, 2010.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, the Wabasha County Human Services Board is a member of South Country Health Alliance (SCHA) and has been requested to consider providing chemical dependency assessment and case management services; and
Whereas, the agreement includes payment rates for the delivery of chemical dependency assessment services to enrolled members of SCHA at $200 per encounter; and
Whereas, the Director of Social Services recommends approval of this agreement; Now, therefore
Be it resolved the Wabasha County Human Services Board approves the provider participation agreement between the County and South Country Health Alliance for the provision of chemical dependency assessment and case management services.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, the Wabasha County Human Services Board has maintained an agreement for the provision of mental health and chemical dependency services with Hiawatha Valley Mental Health Center (HVMHC) for many years and wishes to continue this contractual relationship; and
Whereas, the agreement includes a COLA authorized by the Minnesota Legislature; and
Whereas, the Director of Social Services recommends approval of this agreement; Now, therefore
Be it resolved the Wabasha County Human Services Board approves the mental health and chemical dependency services agreement with Hiawatha Valley Mental Health Center at a maximum cost of $124,000. This agreement will end December 31, 2009.
Adopted Unanimously.
RIESTER – WINDHORST
Whereas, the Wabasha County Human Services Board has attempted to recover fees from a client in accordance with Minnesota Statute and County Policy; and
Whereas, the Fiscal Supervisor and Income Maintenance Supervisor of Social Services have determined this account is no longer collectible, due to bankruptcy filing; Now, therefore
Be it resolved the Wabasha County Human Services Board approves writing off the account of Dale Gibbs in the amount of $544.90.
Adopted Unanimously.
MCNALLAN – DWELLE
Whereas, the Wabasha County Department of Social Services is required to have an approved Equal Employment Opportunity and Affirmative Action plan approved by the Minnesota Department of Human Services; and
Whereas, the County does not have its own plan approved by the State of Minnesota; and
Whereas, the Director of Social Services recommends approval of the EEO/AA Plan presented to the Board, having met the requirements of the State; Now, therefore
Be it resolved the Wabasha County Human Services Board approves the equal employment opportunity and affirmative action plan for 2009-2010 as presented.
Adopted Unanimously.
No Action Taken Smith provided the Board handout material on the purchase of a replacement vehicle for the Department of Social Services. The suggested vehicles for consideration have been listed in the State of Minnesota contract for vehicles. After review of the materials and discussion, the Board recommended purchase of a Malibu. State contract lists the vehicle at $17,909.88. This vehicle offers a combination of fuel efficiency and size for County use.
DWELLE – RIESTER
Whereas, the Wabasha County Public Health Services staff have participated in the preliminary work of a straight pipe inventory near Lake Zumbro; and
Whereas, the straight pipe inventory review is being undertaken in cooperation with multiple counties;
Whereas, the Director of Public Health Services and staff recommend approval of the grant application to offset the expense of the straight pipe inventory; Now, therefore
Be it resolved the Wabasha County Human Services Board approves acceptance of the grant to offset expenses for the work being performed by PHS staff.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, Mr. Stephen Alexander has served on the Human Services Advisory Committee for 2 years; and
Whereas, Mr. Alexander has verbally offered his resignation on said committee; and
Whereas, the Directors of Public Health and Social Services recommend acceptance of Mr. Stephen Alexander’s resignation from the Advisory Committee; Now, therefore
Be it resolved the Wabasha County Human Services Board accepts the resignation of Mr. Stephen Alexander from the Advisory Committee, with thanks for his efforts. No Action Taken Smith provided information on a recent citizen contact requesting payment of a detoxification bill for a minor. Clarification on the placement and payment is pending.
DISCUSSION and INFORMATIONAL ITEMS
Environmental Health Services Report
Darrin Thompson indicated he continues to work on the straight pipe inventory grant with Olmsted County, along Lake Zumbro. There is very little activity with inspections this time of year, so he is catching up on required paperwork for his duties. Suzie West was unable to attend. Barton reported license renewals have now been sent out to food and lodging providers. The renewal notices include a fee increase of 3 – 3.5%. Commissioners may get phone calls regarding the fee increases.
Income Maintenance Quarterly Report
McNally provided a comparative report on the increase of cases for Wabasha County. The presentation looked at the month of November, for the past few years. Staff is now receiving more health care applications in one week than have been historically received in an entire month. McNally’s report also mentioned the positive acknowledgements staff has received from the Department of Human Services.
Social Services Cost Effectiveness Report 2007
Smith provided a report on cost effectiveness for the Department of Social Services. This annual report highlights revenues and expenditures. Comparisons are shown with 5 counties in the region. In 2007, Wabasha County residents received just over $28 million in benefits that were authorized by county staff. The majority of these expenditures went towards health care expenses of our elderly and disabled citizens.
PHS & SS Miscellaneous
Judy Barton reported following through on a drug prescription card program that may save county residents on their prescriptions. This program is available to NACo counties, of which Wabasha is a member. PHS has applied for a family home visiting grant in the amount of $20,000. PHS has also applied for alternative care funds from the Department of Human Services. These funds may be available if other Minnesota counties did not spend their entire allotment in the past year. PHS also applied for a technical assistance work grant through NACo. If approved by NACO, this grant would provide staff assistance for health care needs assessments. Smith requested the Board look at a thoughtful process for making potential cuts to programs and services in the coming years. The Board could cut a flat dollar percentage from each program area, or look to eliminate specific services totally. Discussion should include the effects of each funding cut on the client population served. Setting local priorities will assist everyone in making future decisions. Springer reported the South Country Health Alliance (SCHA) anticipates a $4.1 million surplus in 2009. This will allow SCHA to resume paying mileage and per diems for staff attending required meetings. Smith & Barton thanked our out-going Commissioners, Don Springer and Eugene McNallan, for their years of service to the Human Services Board of Wabasha County. Their individual experience and leadership will be missed.
RIESTER – WINDHORST
Being no further business to come before the Board, motion was made and duly carried at 10:28 a.m. to recess this meeting until 9:00 a.m. on January 27, 2009.
Adopted Unanimously.
Agenda for this meeting

 

Free Joomla template design by Joomlage.com