Minutes July 22, 2014 HS

Wabasha County Human Services Board

Meeting of July 22, 2014


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 11 :00 a.m., July 22, 2014 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Springer and Wobbe.

Absent: Commissioner Roschen



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda with no additions

Adopted Unanimously.


WHEREAS, the Minutes of the June 24, 2014 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Depaliment on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 06/24/14 through 7/22/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions al'e in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Depaliment on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 06/24/14 through 07/22/14 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 06/24/14 through 07122/14 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 06/24/14 through 07/22/14 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.



A. Additional GRH agreements

Two additional GRH agreements were presented for approval. Nmiuring Hands and Parkside Elder Care were approved as GRH providers effective July 1, 2014.

B. Social Services Quarterly Report

Collection's Officer, Lisa Koehler, reported that the total collected & retained at the county for second quarter 2014 was $26,568.86. This is lower than the first quarter collections due to the decrease in tax intercepts in the second quarter and in the first quarter there was a large estate collection.

Fiscal Supervisor, Nicole Moline, reported that at the end of the second quarter for 2014, the social services budget is 45% overall for revenues collected and earned and at 50% of the overall budget for expenditures. The current fund balance as of 6/30/14 is $1,764,161.54. This is about one million less than where the reserves were at as of 6/30/13.

C. Social Services 2015 preliminary budget

Moline reported for 2014, social services is looking at total department expenditures of $5,468,651. This is $1.17 million more in expenditures than 2014. The department is looking at needing $2.8 million to balance the proposed budget for 2015. Actual expenditures for the department for 2012 and 2013 have been around $5 million.

John Dahlstrom reported that significant pressures on the budget included increases in the following areas: Out-of-home placement costs, additional Minnesota Sex Offender Program placements and unanticipated costs related to implementation of the Electronic Document Management System. In addition, the instability of the MNsure system and concerns surrounding the implementation of MnCHOICES continue to put additional pressure on adequate staffing levels.

D. Nursing and Environmental Health 2015 preliminary budget

Judy discussed the preliminary environmental health budget for 2015 which currently shows a need for approximately $50,000 in tax levy to support it. $20,0000fthis is due to not receiving MPCA block grant. Michael indicated this may be resolved prior to 2015. The budget would still need approx. $30,000 tax levy support. Judy repOlied the projected 2015 Public Health nursing budget will is projected to stay status quo and will require the same amount of tax levy suppOli as 2014.

E. PHS/SS Miscellaneous

Dahlstrom reported that the Region 10 Directors recommended extending the current CD navigator pilot program through the end of2014. The region will then look for alternate options for 2015. Dahlstrom received consensus from the board to sign the extension agreement through the end of2014.

Dahlstrom repOlied that plans to relocate social services staff to the services building were still under consideration.



Being no further business to come before the Human Services Board, motion was made and duly carried at 1:03 P.M. to recess this meeting until 1:00 p.m. on August 28,2014.

Adopted Unanimously.

Agenda for this meeting


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