Minutes August 15, 2017 HS

Wabasha County Human Services Board

August 15, 2017

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 8:00 AM, August 15th, 2017 in accordance with MS 402.01 to 402.10.  The previous meeting was recessed to this time and place.  

The following members were present: Commissioners Hall, Goihl, Key, Springer and Wobbe.  No members were absent.

Hall/Key

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda as presented.

Adopted Unanimously.

Hall/Key

WHEREAS, the Minutes of the July 18th, 2017 regular board meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

Springer/Key

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 7/19/2017 through 8/15/17 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 7/19/2017 through 8/15/17 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 7/19/2017 through 8/15/17 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 7/19/2017 through 8/15/17 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be affirmed as valid claims against the County approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously

Special Presentations:

A.    Introduction of  New Staff: Gwen Resech, Fiscal Supervisor, was introduced to the Board.

ACTION ITEMS

Springer/Key

Whereas, the Services Building is in need of a sink for the Breastfeeding room for employees, and

Whereas, an evaluation was done which evaluated what was needed in the building or that could be changed to improve employee access to a breastfeeding room, and

Whereas, one recommendation was to install a sink in our current room on 2nd floor so employees have access to a clean sink, and

Whereas, one quote was received for sink, and

Whereas, one quote was provided by Weaver Plumbing;

Now therefore be it resolved by the Wabasha County Board of Human Services that they

accept the quote from Weaver Plumbing for $701.04 with funds to come from the South Country Health Alliance fund.

Adopted Unanimously

Key/Wobbe

Whereas, the Services Building is in need of a sink cabinet for the Breastfeeding room for employees, and

Whereas, an evaluation was done which evaluated what was needed in the building or that could be changed to improve employee access to a breastfeeding room, and

Whereas, one recommendation was to install a cabinet for a sink in our current room on 2nd floor so employees have access to a clean sink, and

Whereas, one quote was received for  cabinet, and

Whereas, one quote was provided by WAK Construction

Now therefore be it resolved by the Wabasha County Board of Human Services that they

accept the quote from WAK Construction for $1800.00 with funds to come from the South Country Health Alliance fund.

Adopted Unanimously

Springer/Key

Be it resolved that Wabasha County Public Health enter into an award agreement with the Minnesota Department of Health, for Public Health Emergency Preparedness (PHEP) during the period from July 1, 2017 through June 30, 2022.

The Public Health Director is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Wabasha County Public Health and to be the fiscal agent and administer the award.

 Adopted Unanimously

Key/Wobbe

Be it resolved that Wabasha County Public Health enter into an award agreement with the Minnesota Department of Health, for Follow Along Program (FAP) during the period from July 1, 2017 through June 30, 2018.

The Public Health Director is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of Wabasha County Public Health and to be the fiscal agent and administer the award.

Adopted Unanimously

DISCUSSION and INFORMATIONAL ITEMS

A. Local  Public Health Act Performance Measures Report

Tammy reported that she received a letter from the Minnesota Department of Health indicating that the performance measures reported on from 2016 were met.

B. Wabasha Kellogg Area Community Foundation Donation

Tammy reported that the Public Health special needs fund is the recipient of $1500.00 for the special needs fund in Public Health.  The checks will be presented in September.  Public Health uses this for health and safety items that are not covered by another funding source.  We have helped single parents, families, and elderly adults who are low income and live in Wabasha County.   Most commonly the fund is used for diapers, groceries, clothing and gas for job interviews.  It has been used for an A/C window unit for an elderly person with emphysema, a replacement pair glasses for a child who broke them and couldn’t get them replaced on insurance, and  a few onetime medication refills when Medical Assistance was not available yet. There is a $100.00 individual limit and $150.00 Family limit per year. 

C. National Night Out

Tammy Fiedler reported that Public Health had a booth set up at both the Wabasha and Kellogg National Night outs.  The booths had information about the Maternal Child health programs and Car seats.  Tammy Fiedler reported that numbers in MCH Programs are decreasing, and this was a way to do community outreach toward the target population. Fiedler thanked Sherriff Bartsh for allowing Public Health to be a part of the night, and said they plan to do this annually.

D. HSPM: Child Safety and Permanency and the Self-Support Index

John Dahlstrom and Tim Hunter gave an update on the recent Human Services Performance Measurement Report from the State related to Child Safety and Permanency and the Self-Support Index.  The County was within expected performance for all measures except for relative placements, which was recently changed by the State.  The revised measure is now is a percentage of all days spent with a relative while in a foster care setting over a 12 month period.  The County's performance was within expected performance under the previous measure, but it will be required to file a Performance Improvement Plan (PIP) under the new one.  The State indicated that many counties could expect a PIP under this change, but thought it was a more accurate measure.   Tim Hunter is working on a response.

 

PHS and SS MISCELLANEOUS:

 

Commissioner Goihl thanked Tammy Fiedler for attending the Mazeppa Senior citizen luncheon with him on August 4th.  He said they were well received.

Commissioner Key wanted to make the members of the Board aware that she received high words of praise for Jodi Johnson, HCBS Supervisor, from a client who had recently worked with her.

John Dahlstrom reported that two new social workers will start next week and that the recently approved part time case aid position would be posted soon. He also reported that August is Child Support awareness Month.

Commissioner Wobbe asked about the $5,000.00 line item in the Social Services budget. Tim Hunter and John Dahlstrom explained that it was for mental health peer support and they were still reaching out to regional NAMI (National Alliance on Mental Illness) staff on the feasibility of the project.

Michael Plante gave credit to Public Health for a realistic Budget noting there will be a need for levy dollars due to reduced funding in some areas.

Commissioner Key asked questions about Medical Assistance liens on property which were answered by Lisa McNally.

 

Key/Wobbe

Adjourn

Being no further business to come before the Human Services Board, motion was made and duly carried at 8:34 AM to recess this meeting until 8:00 AM on September 19th, 2017.

Adopted Unanimously.


Agenda for this meeting

Agenda for this meeting

 

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