Minutes October 28, 2008 HS

HUMAN SERVICES MEETING – TUESDAY – October 28, 2008 The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., October 28, 2008 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Dwelle, McNallan, Riester, Springer, and Windhorst. Absent: None

RIESTER – MCNALLAN
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.
Adopted Unanimously.
WINDHORST – DWELLE
WHEREAS, the Minutes of the September 23, 2008 meetings have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
WINDHORST – DWELLE
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 9/23/08 through 10/27/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 9/23/08 through 10/27/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 9/23/08 through 10/27/08 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 9/23/08 through 10/27/08 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
WINDHORST – RIESTER
Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and
Whereas, the State of Minnesota has approved a rate of $776.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and
Whereas, the Director of Social Services recommends approval of these contracts; Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective July 1, 2008 through June 30, 2009. The monthly rate is $776.00. Providers include: Prestige Care and Janet Stock.
Adopted Unanimously.
DWELLE – MCNALLAN
Whereas, the Wabasha County Human Services Board has previously approved a contract with Workforce Development Inc. for the provision of employment and training services to Family General Assistance clients receiving food support; and
Whereas, the State of Minnesota has authorized an appropriation for services in Wabasha County in the amount of $796 for the provision of these services, to be provided at the Workforce Development Inc. offices at 222 West Main Street, Wabasha, MN; and
Whereas, the Director of Social Services recommends the acceptance of these funds; Now, therefore be it resolved the Wabasha County Human Services Board approves acceptance of State funds in the amount of $796 to provide employment and training services to Family General Assistance clients.
Adopted Unanimously.
MCNALLAN – RIESTER
Whereas, the Wabasha County Human Services Board has attempted to recover fees from a client in accordance with Minnesota Statute and County Policy; and
Whereas, the Fiscal Supervisor and Income Maintenance Supervisor of Social Services have determined this account is no longer collectible, due to bankruptcy filing; Now, therefore be it resolved the Wabasha County Human Services Board approves writing off the account of Kevin Mikesell in the amount of $2,883.17.
Adopted Unanimously.
DISCUSSION and INFORMATIONAL ITEMS
Environmental Health Services Report
Darrin Thompson continues with septic inspections. The Lake Zumbro project is moving forward with a review of the county agreement. When the draft agreement is ready for Board action, it will be brought forward. Suzie West reported recent well inspections (private property) have found a bacteria problem at 1 well and high nitrate levels at a second well. School inspections and restaurant inspections also continue.
Workforce Development Inc. Report
Ramona Redig from the Workforce Development, Inc. (WDI) office provided an update on services her office offers to Wabasha County citizens. Social Services staff makes referrals to WDI for applicants of Food Support, Diversionary Work Program, and Minnesota Family Investment Plan (MFIP). Clients receive orientation, employability assessment, job search classes, and referrals to available employment. The primary goal of a referral to WDI is to assist applicants/recipients of traditional welfare programs to be trained for employment, find employment, and work their way off public assistance programs.
Food Support Program Bonus Funds
The State of Minnesota and County of Wabasha have received notice of excellent processing of Food Support Program applications. The error rate of application processing has been significantly low for the State to earn a performance bonus for the third consecutive year. Minnesota counties will receive approximately $1.1 million. Wabasha County will receive $5,817 as our share of this performance bonus. Lisa McNally will document how the funds will be used in an effort to maintain or improve administration of the Food Support Program or MFIP.
South Country Health Alliance (SCHA) Update
Barton & Smith reported notification by the Minnesota Department of Human Services on the continued financial viability of SCHA. On November 3rd, the Dept. of Human Services will rescind the RFP for reprocurement of health care services. This action must be formally taken through publication in the Minnesota State Register. Commissioners were asked for input on the potential of Barton & Smith to become co-chairs of the PHS/SS Director group for calendar year 2009. Commissioners understand the additional time commitment, and also feel there would be a strong sense of confidence if we took on this role.
Social Services Unit Quarterly Report
Marci Hitz provided a routine quarterly report on unit activity. She shared a handout detailing the second and third quarters case count information. Wabasha County has maintained about 500-550 open Social Services Unit cases each quarter. Additional time was spent discussing chemical dependency services and correlation to Drug Court.
Social Services Quarterly Budget Report
Nichole Moline provided 2 handouts with 3rd quarter budget information. The first handout showed expenses/revenues by department within Social Services. It also included an update on quarterly and year-to-date placement expenses and revenues. Cash balance as of 9/30/08 is slightly over $2.4 million. This is an increase from this same reporting period in 2007. The second handout details the monthly expenditures for out-of-home placements authorized by the Court Services staff. Total budget for 2008 is at $281,100 and year-to-date expenditures is now at $228,000. We project this line item to be exceeded before the end of the year.
Reintegration/Mental Health Services for Inmates
Charlene Rickard, Jail Administrator, joined the meeting for our conversation on jail programming. Barton is planning to attend training in Stearns County on reintegration services. Research shows there is a high correlation between inmates and issues with mental illness and/or chemical dependency issues. Programs across the country are showing success (reducing recidivism) through provision of support services to help inmates’ transition out of a jail and back to the community. Does Wabasha County wish to create such programming in our new jail facility? Is there data available showing local recidivism rates? There is a strong feeling if services are developed, they would be available to prisoners who plan their return to a Wabasha County residence. Other inmates could be offered the same service if their home counties are willing to contract for the services. Discussion needs to continue in preparation for the opening of the new Wabasha County facility in 2010.
PHS & SS Miscellaneous
Judy Barton reported her department is reviewing the draft delegation agreement. This agreement with the Minnesota Department of Health is scheduled to be in place for calendar year 2010. Smith shared an announcement congratulating the Income Maintenance Unit for their work on conducting almost 100 peer case reviews. Wabasha County completed more case reviews in our category (small counties) than any other county in Minnesota. The Minnesota Department of Human Services will schedule a date to make formal presentations to the staff. County Commissioners will be notified of this event.
DWELLE – WINDHORST
Being no further business to come before the Board, motion was made and duly carried at 10:22 a.m. to recess this meeting until 9:00 a.m. on November 25, 2008.
Adopted Unanimously.
Agenda for this meeting

 

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