Minutes June 24, 2008 HS

Wabasha County Human Services Board
Meeting of June 24, 2008

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., June 24, 2008 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Dwelle, McNallan, Riester, and Windhorst. Absent: Springer
WINDHORST – MCNALLAN
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with one deletion: 6C. Child Protection Annual Report
Adopted Unanimously.
MCNALLAN – DWELLE
WHEREAS, the Minutes of the May 27, 2008 meetings have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
MCNALLAN – DWELLE
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 5/27/08 through 6/23/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 5/27/08 through 6/23/08 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 5/27/08 through 6/23/08 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 5/27/08 through 6/23/08 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment. WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
WINDHORST – MCNALLAN
Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and
Whereas, the State of Minnesota has approved a rate of $757.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and
Whereas, the Director of Social Services recommends approval of these contracts; Now, therefore
Be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective July 1, 2008 through June 30, 2009. The monthly rate is $757.00. Providers include: River Oaks, St. Elizabeth’s Assisted Living, Jacquelyn Hartzell, Lutheran Social Services, Nurturing Hands Elder Care, Monica Burrows, Great River Homes, and Parkside Elder Care.
Adopted Unanimously.
WINDHORST – DWELLE
Whereas, Wabasha County is a partner with the Minnesota Department of Human Services in the eligibility determination process for Minnesota Care applications; and
Whereas Wabasha County has been contracted by the Minnesota Department of Human Services to assist in the eligibility determination of Wabasha County residents for enrollment in Minnesota Care; and
Whereas the State of Minnesota desires to extend the current contract with Wabasha County to continue this contracted relationship; Now, therefore
Be it resolved by the Wabasha County Human Services Board to renew the MinnesotaCare contract with the Department of Human Services through State Fiscal Year 2009, expiring on June 30, 2009. Wabasha County will receive $30 per enrollee approved for MinnesotaCare, up to a maximum amount of $4,000 for the fiscal year.
Adopted Unanimously.
DWELLE – WINDHORST
Whereas, Wabasha County is a member of South Country Health Alliance (SCHA) since the inception of the organization; and
Whereas, Wabasha County and SCHA have a mutual desire to enter into the Delegation and Business Associate agreements as presented to the Human Services Board; and
Whereas, the Directors of Public Health Services and Social Services recommend entering into the agreements for the purpose of protecting data privacy of our residents (HIPAA agreement) and to be reimbursed for services provided by staff hired at the County (Delegation Agreement); Now, therefore
Be it resolved that the Wabasha County Human Services Board approves the SCHA Delegation Agreement and the HIPAA Business Associate Agreement.
Adopted Unanimously.
DISCUSSION and INFORMATIONAL ITEMS Environmental Health Services Report Susie West reported there is considerable activity with well sampling at the area campgrounds and golf courses. Recent Legislation also requires staff to participate in checking swimming pools to make sure owners of public pools complete required surveys. The Abigail Taylor Pool Safety Act requires that owners of public pools must provide information to the Health Department about their pools and the drain covers in order to renew or receive a license to operate. Barton shared copies of material that has been mailed to Mr. Kevin Kautz. There continues to be no action on signing the document dealing with septic system compliance. Suggestion made to invite Mr. Kautz to our July meeting. There is also a potential Commissioner Springer or Judy Barton will meet with Mr. Kautz to resolve this item prior to our next meeting. Rule 7080 provides the background on what must be done, with little latitude at the County level for changes. Social Services Budget for 2009 Smith requested information from the Board members as the 2009 budget is being developed. Routine questions are in the area of increased rent, purchase of a new vehicle, use of special levies outside of the 3.9% levy limit, targeted case management, and potential cost of public defenders to the County. It is too early in the budget process for a specific response from the Board. The primary concern is to maintain increases in the levy to a minimum. We understand completely the shift in burden from the State to individual counties. Jail Health Public Health Services (PHS) is looking at the health needs of prisoners in the new facility. There will be a number of prisoners needing medical services. Will the County look toward PHS to provide these services, or to a contracted vendor? Board members will be looking to PHS for assistance in making this decision in the future. Public Defender Expenses Funding for this service has been reduced at the State. Statutes exist under which a Judge can order payment of legal services. The main question is in planning for the potential of a judicial order of public defender expenses. From which budget will the expenses be paid? The Board could determine individual departments or the General Fund as the payment source. Yet, how to plan for an unknown is improbable. Mental Health Maintenance of Effort (MOE) Smith informed the Board that expenditures for 2007 did not meet the minimum maintenance of effort requirement in the area of mental health services. The base for this MOE is the average expenditures for calendar years 2004-05. In those years, the county had a higher number of children placed in expensive facilities. The Department of Human Services (DHS) calculated our under spending using 2 different methods. The first calculation has a shortage of approximately $60,000 and the second calculation has a shortage of approximately $20,000. Smith and staff will work on a corrective action plan for submission to DHS. The plan will need to outline how the amount will be spent in 2009 and a continuation of the required spending for the mental health maintenance of effort. This MOE is a combination of funds for adult and child mental health services. PHS & SS Miscellaneous Ms. Judy Barton advised the Board of increase mileage expenses and steps her office has undertaken to reduce expenses in the current year. She also discussed the need for State staff to offer required training in a format that would reduce travel expenses. (WebX, as an example) Smith shared a news item regarding Senator Norm Coleman pushing for an increase in the mileage reimbursement from $.505 to $.585 per mile. .
MCNALLAN – WINDHORST
Being no further business to come before the Board, motion was made and duly carried at 10:03 a.m. to recess this meeting until 9:00 a.m. on July 22, 2008.
Adopted Unanimously.
Agenda for this meeting

 

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