Minutes May 25, 2010 HS
Wabasha County Human Services Board
Meeting of May 25, 2010
The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:00 a.m., May 25, 2010 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place. The following members were present: Commissioners Dwelle, Hall, Norman, Riester, and Windhorst. Absent: None
DWELLE – WINDHORST
BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.
Adopted Unanimously.
RIESTER – DWELLE
WHEREAS, the Minutes of the April 27, 2010 meeting have been presented for review and that no changes have been made to the Minutes;
BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.
Adopted Unanimously
RIESTER – DWELLE
WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;
BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 4/27/10 through 5/24/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;
BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 4/27/10 through 5/24/10 are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;
BE IT RESOLVED, that all personnel actions for 4/27/10 through 5/24/10 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.
WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 4/27/10 through 5/24/10 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;
BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.
WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;
BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.
Adopted Unanimously.
WINDHORST – HALL
Whereas, Wabasha County has a purchase of service contract with Hiawatha Valley Mental Health Center for the delivery of mental health and chemical dependency services; and
Whereas, the Social Services wishes to continue the delivery of group therapy services to Wabasha County residents; and
Whereas, Wabasha County is willing to utilize Hiawatha Valley Mental Health Center staff to drive a county vehicle, when transporting mental health clients to group therapy sessions; and
Whereas, Hiawatha Valley Mental Health Center agrees their employees will be considered volunteer drivers under Wabasha County policy, and included under the normal worker’s compensation program of Hiawatha Valley Mental Health Center; and
Whereas, the Director of Social Services recommends approval of the contract addendum as reviewed by the County Attorney;
Now therefore be it resolved by the Wabasha County Human Services Board to approve the Hiawatha Valley Mental Health Center contract addendum. This addendum specifies employees of Hiawatha Valley Mental Health Center are volunteer drivers of the county vehicle, and remain covered under Hiawatha Valley Mental Health Center’s workers compensation program when acting as a volunteer driver for the County.
Approved Unanimously
DWELLE – Riester
Whereas, Wabasha County has applied for Federal stimulus funds and has been approved for funding; and
Whereas, approximately $5,300 of funding is necessary to purchase a vaccine refrigerator and temperature monitoring wheel to meet standards that will be in effect in 2012; and
Whereas, the Director of Public Health Services has researched potential vendors from which to purchase this necessary equipment;
Whereas, the Director of Public Health Services recommends the approval of this expenditure;
Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the expenditure of up to $6,000 of grant funds, for the purpose of buying a vaccine refrigerator and temperature monitoring wheel.
Approved Unanimously
WINDHORST – DWELLE
Whereas, the Department of Social Services has an established parental fee policy, # 3.108 that was approved by the Human Services Board in August, 1997; and
Whereas, the implementation of this policy has resulted in additional stress for families in the filing of Board appeals; and
Whereas; Social Services staff have updated the policy to help families work through the fee determination process in a more smooth manner; and
Whereas, the Director and staff are recommending the update of policy #3.108;
Now therefore be it resolved, the Wabasha County Board of Human Services hereby approves the update to this policy, whereby clients will have more access through our Collections Officer in the fee determination process. This policy shall become effective June 1, 2010.
Approved Unanimously
DISCUSSION and INFORMATIONAL ITEMS

Environmental Health Services Report
Susie West reported that the office has been busy during the past month. Work continues updating the ordinances and delegation agreements for camps and pools. 2 new pools are scheduled to open this summer in Plainview and Pioneer Campground.
Darrin Thompson was unable to attend today’s meeting. He has been working out of the office with inspections and permits this past month, due to the building season. His work on the septic system ordinance has been pushed back due to changes from the Legislature. Implementation of the new rules will now take place in 2012.
Seasonal Flu Vaccine for 2010-2011
Barton reported on the development of the seasonal flu vaccine that will be available this Fall. We can anticipate the H1N1 vaccine will be formulated into the seasonal flu vaccine. Efforts are being aimed to provide free vaccinations in school settings, for children. PHS does plan to hold a limited number of public flu clinics and will charge $25 per vaccination. It appears the elderly have been able to access their flu vaccinations more readily than the middle-age and younger population, who are working.
Collections Update (Social Services)
Moline and Robinson provided this update for the Board members. A handout showed the collections from 4 separate program areas: MAXIS claims, parental fees, Detox fees, and Estate claims. The report indicates approximately $17,000 additional revenue when compared to the previous 6-month timeframe when the Department had no single person dedicated toward collection activity.
This report detailed County revenue by program. It was suggested the next report also include the total amounts recovered (and maintained by the State).
Legislative Update
Barton and Smith provided a brief update, looking for additional clarification and discussion of information the Board members may have heard at a recent AMC meeting. General Assistance Medical Care (GAMC) continues to be an area of concern. It’s unknown where Wabasha County clients will be able to receive medical care? There is no hospital in the region that has enrolled to be a Consumer Care Delivery System (CCDS). And the ability to provide and reimburse transportation providers for GAMC client is not likely.
Smith also mentioned the Legislature did reduce the CCSA funding by $18 million for 2011. Wabasha County currently receives about $260,000 in State CCSA grant funding. We anticipate a 25% reduction in this amount for the upcoming year.
The Legislature also approved the chemical dependency pilot project for SE Minnesota. This pilot is scheduled to begin July 1st. The request for proposal has been issued and a service provider will be chosen in the next month. When implemented, there will be more intense case management services in place for a limited number of high-risk clients in our region. If successful, all counties can anticipate financial savings in detox bills, court expenses, Sheriff’s cost to transport, and clients remaining safe in the community
.
PHS/SS Miscellaneous
Barton indicated that staff are using available time to start organizing their office materials prior to the move to the County Services Building. Smith indicated the Social Services staff will also be going through the same process. Furniture has been ordered and will be paid using the county-based services budget.
Smith reported the cooperative work between Social Services and Court Services in the application process for children who enter out-of-home placement through juvenile court. Staff is working toward having a Financial Worker available at the Criminal Justice Center on court days. This allows families to make application immediately following a placement hearing. Barton indicated this has also been happening between Public Health staff and the Financial Worker upon jail release of some inmates with mental health needs.
HALL – WINDHORST
Being no further business to come before the Board, motion was made and duly carried at 10:04 a.m. to recess this meeting until 9:00 a.m. on June 22, 2010.
Adopted Unanimously.


 

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