Minutes November 22, 2011 HS

Wabasha County Human Services Board

Meeting of November 22, 2011


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the Courthouse Annex, in the City of Wabasha, Minnesota at 9:30 a.m., November 22, 2011 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following Board members were present: Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None



BE IT RESOLVED, that the Wabasha County Human Services Board hereby approves the agenda with no additions.

Adopted Unanimously.



WHEREAS, the Minutes of the October 25, 2011 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously



WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 10/24/11 through 11/21/11 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 10/24/11 through 11/21/11are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 10/24/11 through 11/21/11for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 10/24/11 through 11/21/11have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

NOW, THEREFORE BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.



Representatives from the funeral homes had previously requested an increase in reimbursement for county provided cremation and burial services. The current policy has the reimbursement rate set at $1700 for cremation and $1900 for a direct burial. The funeral directors cited their cost increase to provide these services as the reason for a higher reimbursement of $200 for each service, from the County.

After a call for a Motion three times, no action was taken.



Whereas, Wabasha County and the Workforce Development, Inc. have maintained a contractual relationship for many years in the provision of employment and training services; and

Whereas, funds have been made available to the County, as authorized under Minnesota Statutes 256.J49, Minnesota Statutes 256.73 and the Personal Responsibility and Work Opportunity Reconciliation Act of 1996; and

Whereas, Wabasha County wishes to continue purchasing of employment and training services Workforce Development, Inc. for our clients receiving Minnesota Family Investment Program (MFIP) and Diversionary Work Program (DWP); and

Whereas, the proposed contract for calendar year 2012 is approximately $104,981 for the MFIP and DWP employment and training services;

Now, therefore be it resolved, the Wabasha County Human Services Board approves a contract between Wabasha County and Workforce Development, Inc. in the amount of $104,981 for MFIP and DWP employment and training services. This contract will expire on December 31, 2012

Adopted Unanimously.



Barton shared information to the Board members from the advisory committee that had been reviewing the Home Care Program within Public Health Services. The committee has met to discuss the Home Care Program, taking a hard look at the financial data and potential consequences to clients if the program were to be eliminated.

After due consideration, the committee has recommended the Home Care Program be continued in calendar year 2012 as it provides a critical safety net to protect the health and well being of our most vulnerable residents; that the program is cost-effective in the larger picture of tax dollars spent. The committee proposes to cooperatively work with St. Elizabeth's on a grant to study who should provide home care and how it should function in Wabasha County. Finally, the committee recommends that any deficit in the Home Care Program be covered by funds from either the General Fund Reserve or the South Country Health Alliance Fund.

The committee believes so strongly in support of the Home Care Program, that it further recommends the program be included in the 2013 tax levy to cover this ongoing public safety need.



Whereas, the Social Services Department has developed a departmental policy manual to articulate expectations of employees, and program guidelines for county residents; and

Whereas, the policy manual has been in place and was previously approved by the Human Services Board; and

Whereas, a policy in regard to outline criteria for development of a wait-list is beneficial to the fiscal success and demonstrated commitment of individuals of the consolidated chemical dependency treatment fund; and

Whereas, a group of concerned stakeholders provided input to the development of this policy; and

Whereas, the Director Social Services recommends approval of the suggested update;

Now therefore be it resolved by the Wabasha County Human Services Board to accept the recommended Consolidated Chemical Dependency Treatment Fund (CCDTF) funding criteria that has been proposed, effective December 1, 2011.

Adopted Unanimously.




Environmental Health Services Report

Susie West reported to be working with a new food & beverage licensee (Dog Pound Pizza) in Plainview, and there have been a change of owners with the following 2 food & beverage businesses: For Pete's Sake (Lake City) and Loco Gringos (Wabasha). The will potentially be an additional food safety training scheduled in January. Public Health Services anticipates billing to be completed electronically in December.


Senators John Howe and Carla Nelson

Senators Howe & Nelson were present for a listening session of concerns from Wabasha County Department Heads and Commissioners. Similar concerns had been shared with Representatives Drazkowski, Benson and Kelly on November 15th. Participating in this meeting were Traci Green (Court Services Director), Loren Benz (Assessor), Lisa Jaeger (Veteran's Services), Jeff Aitken (Recorder), David Johnson (County Administrator), Judy Barton (Public Health Services), and Terry Smith (Social Services).

The Senators were provided a folder of prepared materials on the burdensome red tape of our systems, areas in which we feel change might be made to better serve our residents, and information about collection of fees at the local level that are turned over to the State.

The Senators expressed their appreciation for the feedback and are open to additional contact on specific issues that come to the Legislature.


Foster Care & Day Care Licensing Report

Licensing staff from Social Services, Cindy Lundstrom and Tina Wallerich, provided a brief update on the number of homes/families licensed to care for adults and children in our county, including the fees that are charged for the licensing activities.


Financial/Eligibility Worker Vacancy Discussion

Board members were updated on the most recent efforts by Social Services to find creative opportunities to complete the work in our Income Maintenance Unit. The Department has been operating with a vacancy since May 2011. Processing of case activity is not at a level that provides good service to our clients. The Board asked staff to be creative, by looking within the existing organizational structure on ways to help resolve the workload issues, to improve client service.

In mid-November, about 25 staff met during the afternoon to examine potential opportunities to help resolve the worker shortage in the Income Maintenance Unit. 11 ideas were put on the table for consideration. The original request to fill the vacancy was not included for consideration. Ultimately, a solution to provide a temporary fix to the shortage became the most reasonable to implement. Time will be taken from 2 current positions to assist in the processing of applications and child care programs. This does have a negative result in time being taken away from child prevention services, mentoring, and licensing. Training had begun for this transition prior to the Board meeting. Board members were reminded this might not be a final resolution to the worker shortage.


Southeast Minnesota Human Services Redesign Update

Smith informed the Board members the Redesign Steering Committee is nearly complete with its membership. Representing the Commissioners in our region are: Chuck Amundson (Fillmore), Jack Miller (Houston), Ted Seifert (Goodhue) and a Commissioner to be named from Steele County. We are now on an accelerated schedule to select the actuarial firm for the next phase of the planning. Cost for the actuarial firm will be covered by the Bush Foundation with an amount not to exceed $750,000. The selection committee will be making the decision by November 29th.


PHS/SS Miscellaneous

Smith shared 2 items with the Board members: First, the annual employee performance evaluation materials for Director Smith were handed out to Board members with a request to complete/return then before the December Board meeting; and second, information on the purchase of a replacement vehicle.



Being no further business to come before the Board, motion was made and duly carried at 12:04 p.m. to recess this meeting until 9:30 a.m. on December 27, 2011.

Adopted Unanimously.

Agenda for this meeting


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