Minutes February 28, 2012 HS

Wabasha County Human Services Board

Meeting of February 28, 2012

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:30 a.m., February 28, 2012 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Norman, Roschen, and Wobbe.

Absent: Harms

 

HALL – HARMS

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no additions.

Adopted Unanimously.

HARMS – HALL

WHEREAS, the Minutes of the January 24, 2012 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – HALL

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 1/24/12 through 2/27/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 1/24/12 through 2/27/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 1/24/12 through 2/27/12 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 1/24/12 through 2/27/12 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

ROSCHEN – HALL

Whereas, the Wabasha County Human Services Board has a current vacancy in the position of Case Aide, due to the incumbent accepting a position of Eligibility Worker within the Department; and

Whereas, the filling of this vacancy is anticipated to result in a 2012 budget savings of approximately $3,000 as an individual will likely be hired at a salary less than the incumbent; and

Whereas, the Social Services Information System (SSIS) duties of this position are integral to the revenues received by the Department and the child care licensing duties are an important service to the citizens; and

Whereas, the Director of Social Services recommends this vacancy be filled;

Now therefore be it resolved by the Wabasha County Board of Commissioners, that the Director of Social Services hereby be authorized to fill the Case Aide vacancy to maintain normal operations of the Social Services Department.

Adopted Unanimously.

ROSCHEN – HALL

Whereas, the Wabasha County Human Services Board has a current vacancy in the position of Account Technician, due to the incumbent accepting a promotion position within the Department; and

Whereas, the filling of this vacancy is anticipated to result in a 2012 budget savings of approximately $1,800 as an individual will likely be hired at a salary less than the incumbent; and

Whereas, the delivery accounting functions is necessary to retain normal functioning of the Department in the review, coding, processing of claims received by the Department, and the successful return of reimbursements of county expenditures; and

Whereas, the Director of Social Services recommends this vacancy be filled;

Now therefore be it resolved by the Wabasha County Board of Commissioners, that the Director of Social Services hereby be authorized to fill the Account Technician vacancy to maintain normal operations of the Social Services Department.

Adopted Unanimously.

ROSCHEN – HALL

Whereas, the Wabasha County Human Services Board has two (2) current vacancies in the position of Social Worker, due to the incumbents accepting a positions away from County government; and

Whereas, the filling of these vacancies is anticipated to result in a 2012 budget savings of approximately $3,000 as individuals will likely be hired at a salary less than the incumbents; and

Whereas, the delivery of child protection services are essential to the families and children of Wabasha County and are the primary duties of the positions currently being vacated; and

Whereas, the Director of Social Services recommends these vacancies be filled;

Now therefore be it resolved by the Wabasha County Board of Commissioners, to accept, with reluctance and appreciation, the resignations of Ms. Elizabeth Meyer and Ms. Jennifer Still. Further, the Director of Social Services hereby be authorized to fill the two (2) Social Worker vacancies to maintain normal operations of the Social Services Department.

Adopted Unanimously.

HARMS – HALL

Whereas, Wabasha County has formed a Human Services Board pursuant to Minnesota Statute 402, and

Whereas the Human Services Board is required to develop a human services advisory committee to advise the Human Services Board; and

Whereas the membership of the Advisory Committee is defined by MSA 402 and additional members to the Advisory Committee is beneficial; and

Whereas, Ms Lynn Schoen has offered her name for consideration to join the Advisory Committee; and

Whereas, the Directors of Public Health Services and Social Services recommend the appointment of Ms. Schoen to the Human Services Advisory Committee;

Now, therefore be it resolved the Wabasha County Human Services Board appoints Ms. Schoen to the Wabasha County Human Services Advisory Committee for a term of 2 years, ending April 30, 2014.

Adopted Unanimously.

ROSCHEN – HALL

Whereas, Wabasha County has partnered with Dodge, Fillmore, Goodhue, Houston, Mower, Olmsted, Steele, Waseca and Winona counties to integrate Rule 12 State Operated Services financial resources into the CREST initiative; and

Whereas in 2010 each participating county signed a CREST Initiative Cooperative Agreement that included funding allocations for calendar year 2010 and executed a subsequent addendum in 2011; and

Whereas the participating counties wish to extend the term of this Agreement and include funding allocations for calendar year 2012;

Whereas, the Director of Social Services recommends the approval of said agreement to provide adult mental health services for residents of Wabasha County;

Now, therefore be it resolved, the Wabasha County Human Services Board authorizes the Director of Social Services to execute the CREST Initiative Cooperative Agreement for calendar year 2012. Said agreement details how the State funds will be allocated within the participating counties to enhance the delivery of mental health services to individuals in our region.

Adopted Unanimously.

HALL – NORMAN

Whereas, Wabasha County staff developed a policy regarding parental rights and responsibilities regarding placement and payment of Cost of Care: and

Whereas the Wabasha County policy conforms with Minnesota Statutes 260B.331 and Minnesota Rules; and

Whereas the recommended change in the current policy will bring consistency of policy with other counties in our SE Minnesota region, by removing the allowance for certain deductions; and

Whereas, the Director of Social Services recommends approval of this update to policy;

Now, therefore be it resolved, the Wabasha County Human Services Board approves the recommended update to the Adoption Assistance and Out-of-Home Placement Policy, #5.107, effective March 1, 2012.

Adopted Unanimously.

ROSCHEN – HALL

Whereas, Wabasha County Public Health operates a Home Care Program, and

Whereas this program must be staffed to meet clients needs, and

Whereas a Home Health Aide who was working in a full time position has resigned this designation and will remain an on casual part time employee only, and

Whereas, current client load requires the addition of another on call Home Health Aide to meet the needs of current clients,

Now, therefore be it resolved, the Wabasha County Human Services Board approves the advertising for and hiring of a casual part time Home Health Aide, hired at step 1 with benefits as spelled out in the policy manual.

Adopted Unanimously.

 

DISCUSSION and INFORMATIONAL ITEMS

 

Environmental Health Services Report

Susie West indicated that all Food/Beverage/Lodging renewals have been received timely and paid. There are multiple openings and closings of facilities in the past month. She is working with the Minnesota Department of Health on the licensing process for micro breweries. Those regulations are more complex than originally expected and have some unique issues with the facility.

Darrin Thompson reported there are more permit applications in the works than usual, for this time of the year. Board members speculated this may be either a sign of a recovery of the economy and/or of our mild winter weather conditions. Darrin is also working on a number of compliance documentation items.

 

Social Services Quarterly Reports

Lisa Schuth-Stuhr gave an update on the child support program for the County. There are 3 staff handling about 730 active/open cases. Approximately $2.2 million in child support payments were received by custodial parents in 2011. During January 2012, $175,000 in payments were processed.

Ms. Schuth-Stuhr provided basic information on the caseload, how cases are processed, and an update on the request by the State of Minnesota to be a pilot project for the regionalization of child support services.

 

Home Care Discussion

Barton reported that the Home Care business is decreasing significantly since it was discussed last fall about possibly discontinuing Home Care Services through the County. She states that they are down to 3 full time Home Health Aides and 2 casual part time ones. She will bring numbers of clients and further information to the next meeting for Board consideration. She will be asking the Board at what point is this no longer a service that needs to be provided by the County. She reminded the Board that Home Care is not a mandated service.

 

Redesign Update

Smith provided information on 2 upcoming meetings regarding the regional redesign project. March 1st will have an all-day meeting of the Steering Committee to work through the business model developed by Accenture, with a focus toward a summary version to be presented later. Marci Hitz will be attending this meeting on behalf of Wabasha County. A Commissioner would be welcomed, if available.

On March 15th there will another meeting at the Mayo Civic Center to share the business model with County Commissioners, County Administrators, and invited stakeholders. This will be a morning meeting. Following this meeting, there will be a few weeks of discussion for Commissioners, leading to a vote on whether or not to continue moving forward with the redesign project. A decision will be needed by early April.

Discussion included financing, improved service delivery, bargaining unit development, and location of staff/resources to serve our constituents. Governance will be part of the March 15th meeting.

 

Child Care Assistance Program

Wabasha County has been approached by Child Care Resource and Referral to become a contracted partner in the delivery of the child care assistance program. The primary question is whether or not staff should continue to explore this option? After considerable discussion, the Board has asked for more detailed information. Staff anticipates a follow-up to this discussion at the March 27th meeting.

 

PHS/SS Miscellaneous

Barton reported that on Monday, Feb. 27 they had a surprise OSHA visit. OSHA reviewed policies, procedures, training records, observed staff performing various functions and interviewed some staff members. She reports that she is not aware of any negative findings for her department.

Barton reported that they received 40 new South Country Health Alliance members for care coordination with the addition of the Special Needs Basic Product. Anticipate receiving between another 20-40 individuals, as of March 1, due to even further expanded enrollment.

Barton learned at the State Community Health Services Advisory Committee that all state grants, including federal grants that are distributed by the state, will be required to become reimbursement only grants beginning Jan 1, 2013. This is true for all grants counties receive, not just Department of Health Grants. This may be an issue depending on timing of payments of reimbursements. If reimbursements are only quarterly this could result in the last 3 months of 2013 not getting paid until 2014, thus creating a shortfall in revenues for 2013.

Wabasha County has received a letter of recognition on the successful reporting of all fiscal reports to the Minnesota Department of Human Services for calendar year 2011. Smith explained this is a primary responsibility of Nicki Moline, yet includes participation from all employees to be successful. Board members thanked Nicki for her work in this area.

 

HARMS - HALL

Being no further business to come before the Board, motion was made and duly carried at 11:40 a.m. to recess this meeting until 9:30 a.m. on March 27, 2012

Adopted Unanimously.

Agenda for this meeting

 

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