Minutes April 24, 2012 HS

Wabasha County Human Services Board

Meeting of April 24, 2012?


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:30 a.m., April 24, 2012 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None



Be it resolved, that the Wabasha County Board of Commissioners hereby approves the agenda, with no additions.

Adopted Unanimously.


Whereas, the Minutes of the March 27, 2012 meeting have been presented for review and that no changes have been made to the Minutes;

Be it resolved, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


Whereas, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

Be it resolved, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 3/27/12 through 4/23/12 are hereby approved.

Whereas, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

Be it resolved, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 3/27/12 through 4/23/12 are hereby approved.

Whereas, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

Be it resolved, that all personnel actions for 3/27/12 through 4/23/12 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

Whereas, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 3/27/12 through 4/23/12 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

Be it resolved, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

Whereas, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

Be it resolved, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.


Whereas, Wabasha County Department of Social Services provides adult and child foster care to individuals in licensed settings throughout Wabasha County as part of our service delivery; and

Whereas, the month of May has been designated as Foster Parent Month in the State of Minnesota; and

Whereas, these family foster care providers in Wabasha County have been traditionally acknowledged by the Human Services Board for their service to individuals during May; and

Whereas, the staff would like to continue to recognize the dedicated service provided by our family foster care homes through a gift card for each home in the value of $35.00; and

Whereas the Director of Social Services recommends approval of this expenditure;

Now therefore be it resolved, the Wabasha County Board of Human Services hereby authorizes the Department of Social Services to expend up to $35.00 per family foster care license to recognize the excellent service that is provided to the citizens of Wabasha County.

Adopted Unanimously.




Environmental Health Services Report

Susie West is working with the new owners of the Rivertown Café as they prepare to open. The application process for Bluffview, at the Coffee Mill Golf Course, has proceeded smoothly. She is also working with Pioneer Campground and owners. Radon testing kits are available at Public Health Services for $5.00 per kit. There has been a rise in the average radon level for tested homes in Wabasha County.

Darrin Thompson reported he is working on soil borings in the past month, as not many septic systems have been installed yet this year. The size of septic systems and drainage fields needed by owners is an issue Darrin assists property owners with. The Theilman Opera House owner and Darrin are discussing the correct size needed will be using a time release system. The Ponderosa Campground owners are completing the installation of a septic system, and will now have three tanks (5,000 gallon capacity).

Board members received clarification on the sealing of wells and removal of septic systems on the properties that are now owned by Wabasha County, due to the 2010 flood buy-out. For safety, abandoned wells need to be sealed and septic systems crushed.


Social Services Quarterly Reports

Introduction of new staff: Lisa Koehler (Account Technician), Abbey Riedel (Social Worker) and Heidi Young (Social Worker) were introduced to the Board.

Social Services Unit Quarterly Report: Marci Hitz reported there was a need to shift caseload assignments within the SS Unit, due to the number of involved child services cases. This means there will be a higher caseload for the adult services staff. She also mentioned there has been a delay in getting computer access to the new staff, as the cubicles were set up for wireless computers, and those staff are now located in different offices. Roschen suggested the department purchase the necessary laptops.

Quarterly Collections Report was provided by Dawn Robinson. An added piece of information shared with the Board members was a comparison of revenues collected a year ago. The comparison shows collection efforts have resulted in increased revenue of approximately $10,000 in the past year, for the first quarter of the year. Revenues are positively impacted in the first half of the year by revenue recapture. To date, $68,884.50 has been collected, of which $33,847.20 is retained by the County. Board members complimented Dawn for her efforts.

Quarterly Budget Report was presented by Nicki Moline. The current cash balance for Social Services, at the end of the first quarter, is $3,426,259.86. This amount does not reflect the transfer of $500,000 to the General Fund that will occur in May. Nicki noted that there is an increase in the expenditures, due to more children in out-of-home care and needing more extensive services.


Update on Home Care –Closure Process

Judy updated the Board on the progress of transitioning home care clients to other home care agencies. The majority of the clients have chosen St. Elizabeth's Home Care and they are currently hiring staff to handle the new influx of clients. Choice Home Care, operated by SEMCIL, has taken all of our Mazeppa and Zumbro Falls clients. Thus far those clients who have already transitioned to other agencies are doing well and we will continue to contact them for Case Management and Care Coordination through South Country Health Alliance.


Redesign Update

Terry Smith reported on project updates that have taken place since the March meeting of the Human Services Board. The Steering Committee has met twice, and there was a large group meeting of Administrators, Finance staff, Commissioners and Directors on April 12th.

The project continues to have an acceptable service delivery component. Counties have some questions in the program areas that can be resolved during an implementation stage. There continue to be some concerns regarding how the redesign project will coordinate services with other providers, especially mental health and public health services.

The major issues to be resolved are the county financing and governance issues. A meeting on May 7th will help further that discussion, and hopefully resolve each question. Comments by the Board support the effort has to bring a positive financial outlook to Wabasha County. Also, our board supports a one county, one vote approach to the governance of the regional entity.

Following the May 7th meeting, Smith will update the full Board with results and then look to see if the Board would want a representative from the Accenture team to join in a special meeting for further details. If yes, this could happen on May 15th. We would also include an invitation to members of the Human Services Advisory Committee.


PHS/SS Miscellaneous

River Valley Academy: Smith reported the Hiawatha Valley Education District has chosen to discontinue funding for the Teen Support Worker at this facility in Kellogg. This support position will end on May 31, 2012.

Smith reported he participated in the April 18th CREST Community Consumer Forum, in Rochester. Attendance was almost 250 mental health consumers and providers. Smith will share information on the next Forum, requesting Board representation at this forum.



Being no further business to come before the Board, motion was made and duly carried at 11:44 p.m. to recess this meeting until 9:30 a.m. on May 22, 2012

Adopted Unanimously.

Agenda for this meeting


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