Minutes June 25, 2012 HS

Wabasha County Human Services Board

Meeting of June 25, 2012


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:30 a.m., June 25, 2012 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no additions.

Adopted Unanimously.


WHEREAS, the Minutes of the May 22, 2012 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 5/22/12 through 6/24/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 5/22/12 through 6/24/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 5/22/12 through 6/24/12 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 5/22/12 through 6/24/12 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.


Whereas, the Wabasha County Human Services Board has worked with regional Public Health projects; and,

Whereas, the Federal Government has appropriated money for Community Transition Grants, 50-70 to be granted throughout the country; and,

Whereas, the SE Regional Public Health Agencies have successfully written, obtained and implemented regional grants in the areas that are to be addressed in the Community Transition Grant, which are tobacco use and obesity;

Therefore, the Wabasha County Board of Human Services hereby recommends to the County Board that Wabasha County Public Health participate in the regional grant application for a Community Transitions Grant.



Whereas, the Wabasha County Human Services Board is responsible for the delegated programs of licensing and monitoring Food, Beverage, Lodging, Campgrounds, Mobile Home Parks, Recreational Vehicle parks, Children's Campgrounds, and Public Swimming Pools; and,

Whereas, Susie West, Registered Sanitarian has given her resignation effective July 6, 2012; and

Whereas, the work load is such that one registered sanitarian is not able to cover all of the needs;

Therefore, the Wabasha County Board of Human Services hereby recommends to the County Board that this position be advertised and filled as soon as possible.



Whereas, the Wabasha County Human Services Board created the position of Collections Officer in the Fall of 2009; and

Whereas, the incumbent, Ms. Dawn Robinson, has submitted her letter of resignation, effective July 3, 2012; and

Whereas, the filling of this vacancy is anticipated to result in a 2012 budget savings of approximately $2,900 as an individual will likely be hired at a salary less than the incumbent; and

Whereas, the development of a Collections Officer position has been shown to produce the desired results of the Human Services Board, by collecting more funds than the expense of the position; and

Whereas, the Director of Social Services recommends this vacancy be filled;

Therefore, the Wabasha County Human Services Board recommends to the Wabasha County Board of Commissioners, to accept, with reluctance and appreciation, the resignation of Ms. Dawn Robinson, effective July 3, 2012. In addition, the Director of Social Services will contact additional counties to review an option of contracting this service and will report back to the Board. The Director of Social Services is authorized to fill the Collections Officer vacancy to maintain normal operations of the Social Services Department.



Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and

Whereas, Minnesota Statutes 256I.01 through 256I.06 set forward the "Group Residential Housing Act", which establishes a comprehensive system of rates and payments for persons who reside in the community and who meet the eligibility criteria set forward therein; and

Whereas, "Group residential housing rate" means a monthly rate set for shelter, fuel, food, utilities, household supplies, and other costs necessary to provide room and board for eligible individuals. Group residential housing rate does not include payments for foster care for children who are not blind, child welfare services, medical care, dental care, hospitalization, nursing care, drugs or medical supplies, program costs, or other social services, and

Whereas, the State of Minnesota has approved a rate of $867.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and

Whereas, the Director of Social Services recommends approval of these contracts;

Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective July 1, 2012 through June 30, 2013. The monthly rate is $867.00, representing no rate increase from last year, as required by the Minnesota Department of Human Services. Providers include:

Monica Burrows, Lake City

Cheri & Ken Chaney, Lake City

Penny Dornink, Wabasha

Fifth Street Elder Care, Plainview

Great River Homes, Wabasha & Lake City

Green Prairie Place, Plainview

Jacquelyn Hartzell, Wabasha

Legacies, Plainview

Lutheran Social Services, Lake City & Wabasha

Nurturing Hands Elder Care – Plainview

Nurturing Hand LLC – Kellogg

Parkside Elder Care, Plainview

Prestige Care, Lake City

River Oaks Health Care Center, Lake City

St. Elizabeth's Assisted Living, Wabasha

Janet Stock, Lake City

Adopted Unanimously.


WHEREAS, the state of the economy and government budgets, the current and projected changes in demographics, the complexity of human services programs, and the inadequacy of state-supported human services technology, among other factors, result in:

A level of public funding allocated to the provision of human services that is out of alignment with the quantitative and qualitative demand for services; and unsustainability of the current human services system for the foreseeable future;

WHEREAS, counties can benefit in collaborating by reducing duplication of like administrative activities without negatively affecting service capacity and by adding value through sharing the specialized knowledge and experience of staff with the result of increased, aggregate service capacity;

WHEREAS, counties have successful multi-county collaborative arrangements in place, and the evolution of technology makes effective collaboration across distances even more feasible and efficient than in the past;

WHEREAS, twelve counties in southeastern Minnesota –in collaboration with the Minnesota Department of Human Services-- developed a blueprint for the redesign of human services, as well as an operating model and a business case;

WHEREAS, the state-supervised, county-administered governance framework for the delivery of human services must be restructured, and levels of administrative authority, flexibility, and responsibility must be reassessed and adjusted as necessary to innovate and implement an improved human services system; and

WHEREAS, these factors require leadership and innovation to assure that our county is well-positioned to serve our most vulnerable citizens well into the future.

NOW THEREFORE, be it first resolved that the Wabasha County Human Services Board, hereby declares that it does not intend at this time to establish a service delivery authority (hereinafter "SDA") under Minnesota Statutes 2011, Chapter 402A, as a consortium with other participating counties in southeastern Minnesota, for the following reasons:

• Governance issues were not resolved in a manner stipulating one vote for each participating county;

• Wabasha County prefers to have a model developed that uses minimum standards as the base for development;

• Wabasha County continues to be interested in additional discussions, looking at one or more options to develop a redesign project with a smaller number of counties; and

• Requests Human/Social Services Directors to continue discussions to determine which counties may want to participate in a smaller regional entity.

This recommendation is hereby recommended by the Wabasha County Human Services Board for action by the Wabasha County Board of Commissioners.




Environmental Health Services Report

Susie West reported she is working to wrap up many items prior to her last day of employment with the County, July 3rd. The Board acknowledged her 5 years of work for the county, with appreciation. Most of her work this month has been in the areas of wells, mobile homes and campgrounds. She indicated the Rivertown Café is completely re-working their kitchen; that the sale of The Galley (in Lake City) is currently on hold, and she is finishing a FDA grant for submission.

Darrin Thompson provided the Board members an update on septic rules. He has a brochure available that highlights many of the changes. Board members were encouraged to contact him if they wanted a copy of that brochure.


South Country Health Alliance (SCHA)

Leota Lind, CEO of SCHA, visited with the Board to provide an update regarding the county based purchasing plan. SCHA is moved to a new site in Owatonna, combining their services under a single roof. Ms. Lind also shared performance goals that she is working on that had been developed by the joint powers board. She also provided comparative data, looking at Wabasha County enrollment in the various health programs. The handout material gives a snapshot view for easy review.


Social Services Quarterly Reports

Annual Income Maintenance Unit: Lisa McNally provided an update Income Maintenance Unit cases. Her handouts included an annual case comparison from 2007 to present; a look at total number of cases from 2007 to present; and a chart showing the total benefits issued in the past 2 years. $59,420,000 in benefits has been issued to Wabasha County residents from January 1, 2010 through December 31, 2011.

Out-of-Home Placement Per Capita Comparison: Marci Hitz provided an update to the Board regarding a cost comparison (Wabasha County versus non-metro counties) on the cost for all forms of out-of-home placements. The data covers calendar years 1998 through 2011. There was only 1 year in which Wabasha expenditures were higher than the non-metro county average.


PHS/SS Miscellaneous

Judy Barton shared two updates. The home care program is now transitioning toward closure. The last client is being served by County staff. Clients have transitioned to private home care providers of service. Those county staff (aides) looking for employment with private providers have found employment.

Wabasha County PHS has entered discussions with St. Elizabeth's staff to complete a community needs assessment. Each entity is required to complete this assessment, and decided it would be beneficial if they worked together on a single assessment.



Being no further business to come before the Board, motion was made and duly carried at 11:47 a.m. to recess this meeting until 9:30 a.m. on July 24, 2012

Adopted Unanimously.

Agenda for this meeting


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