Minutes July 24, 2012 HS

Wabasha County Human Services Board

Meeting of July 24, 2012


The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:30 a.m., July 24, 2012 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.


The following members were present: Commissioners Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None



BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no additions.

Adopted Unanimously.


WHEREAS, the Minutes of the June 25, 2012 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously


WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 6/25/12 through 7/23/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 6/25/12 through 7/23/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 6/25/12 through 7/23/12 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 6/25/12 through 7/23/12 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.


Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and

Whereas, Minnesota Statutes 256I.01 through 256I.06 set forward the "Group Residential Housing Act", which establishes a comprehensive system of rates and payments for persons who reside in the community and who meet the eligibility criteria set forward therein; and

Whereas, "Group residential housing rate" means a monthly rate set for shelter, fuel, food, utilities, household supplies, and other costs necessary to provide room and board for eligible individuals. Group residential housing rate does not include payments for foster care for children who are not blind, child welfare services, medical care, dental care, hospitalization, nursing care, drugs or medical supplies, program costs, or other social services, and

Whereas, the State of Minnesota has approved a rate of $867.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and

Whereas, the Director of Social Services recommends approval of these contracts;

Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective July 1, 2012 through June 30, 2013. The monthly rate is $867.00, representing no rate increase from last year, as required by the Minnesota Department of Human Services. Providers include:

Lutheran Social Services, Lake City

Patricia Zabel, Kellogg

Monica Burrows, Lake City

Legacies, LLC, Plainview

Julie Danckwart, Plainview

Adopted Unanimously.


Whereas, the Director of Social Services has received a letter of resignation from Ms. Alyssa Larson, and

Whereas, Ms. Larson is an employee in good standing with over 4 years of employment with Wabasha County;

Now therefore be it resolved by the Wabasha County Board of Commissioners to accept, with reluctance and appreciation, the resignation of Ms. Alyssa Larson, effective the end of the day on July 27, 2012.

Adopted Unanimously.


Whereas, the Director of Social Services has provided detailed information to the Human Services Board on the vehicles available through the State bid contract; and

Whereas, a replacement vehicle has been included in the 2012 budget for Social Services; and

Whereas, the 2009 Malibu has approximately 60,000 miles driven and is the vehicle to be moved to the general county car pool upon purchase of a 2012 vehicle; and

Whereas, the purchase of a vehicle by the Department of Social Services provides the highest level of reimbursement and is cost-effective;

Whereas, the Director of Social Services recommends the purchase of a 2012 vehicle and transfer of the 2009 vehicle to the general car pool;

Therefore, the Board requests additional information before the Board takes action on this request. Board members would like to see maintenance information on the pool vehicles, usage by staff of each vehicle, and estimated mileage per gallon for the 2012 Ford Fusion, Ford Focus and Chevrolet Malibu.




Environmental Health Services Report

Darrin Thompson updated the Board on activities he is doing to cover in the interim until we have an additional sanitarian hired. Very busy with special events this past couple of weeks and will continue to be for another couple of weeks. Is working with River Town Café as they complete their update and remodel. States he is surprised by the number of nuisance complaints he has gotten. Darrin informed the Board that with the extreme heat septic installation has slowed down some, thus allowing a little extra time to do the special events and licensing activities.

Towards Zero Deaths (TZD)

Tisha Bergner provided the Board with a presentation on the Toward Zero Death Grant. This grant allows Public Health to provide education and preventive activities which will help to reach the mission of zero traffic deaths in MN. This grant works in conjunction with law enforcement during the various enforcement waves that occur around seat belt compliance, DUI, distracted driving, and speeding. Tisha presented statics that show our county is higher in traffic death and serious injury than the state average in each of these categories which is what qualifies our agency to apply for the grant. She also showed how statewide statics are showing improvement in all areas since the implementation of Towards Zero Death grants.

Social Services Quarterly Reports

Nicki Moline provided the 2nd quarter budget report. Summary information shows the agency revenues are at 40% and expenses at 44% (with 50% of the year having passed). Expenses for out-of-home placements have increased this year, resulting in much of the increased expenses for the agency budget.

Marci Hitz shared a report on unit intakes, workgroups and placement of children in out-of-home care. Placement numbers continue to be higher than budgeted, with extra expense for residential treatment services.

Public Health Regional Community Transition Grant – Update

Judy Barton reported that the regional grant is written, each county wrote parts of it and Goodhue County then combined the parts and pulled it together into one grant. States it is ready for submission tomorrow. States it is very competitive, however, the regional is hopeful as they have done this type of work as a regional project in the past and have some very positive outcome to show from that past work.

Judy did tell the Board that if the grant is funded she will not have enough staff time to cover this position. She will bring forward a recommendation that a 0.6 FTE Limited Term Grant Funded position be allowed to do these activities if the grant is awarded.

County Insurance/Cafeteria Discussion

Judy Barton presented the Board with her vision of how the insurance committee would function. She would recommend that we wait for our first meeting until the 2013 rates are set then invited BCBS and the SE Service Cooperative insurance representatives to attend the meetings and present the various plan options we have available to us, along with their costs, benefits, etc. Meeting would be held to review these options, work on numbers for costs, etc and attempt to come to a consensus that would benefit the county in cost savings while being manageable for the employees. The Board directed her to proceed in this manner. There is no definite goal for cost savings set at this time.

2013 Budget

Social Services budget review included a look at capital requests for 2013. Most discussion centered on the purchase of a pool car and electronic data management systems.

Public Health budget for 2013 currently is requesting approximately 23,000 more in tax levy than last year. Barton pointed out that this additional cost is paying for early retirement health insurance and unemployment benefits, which come out of departmental budgets.

Redesign Project

Smith shared the Redesign Steering Committee Minutes from July 12th. This included a list of counties and where they are at in the process, a request made by Goodhue County for Winona County staff to take the lead on further discussions with the eastern counties in our region (Goodhue, Wabasha, Winona, Fillmore and Houston counties), and the decision by the 5 western counties to continue forward with the Service Delivery Authority development. No County Board or Administrator/Coordinator has stepped forward to lead further discussions.

PHS/SS Miscellaneous

Judy informed the Board that she had received 8 qualified applications for the open sanitarian position. She, Darrin, and Laura will be interviewing 5 of the candidates next week.



Being no further business to come before the Human Services Board, motion was made and duly carried at 12:03 p.m. to recess this meeting until 9:30 a.m. on August 28, 2012.

Adopted Unanimously.

Agenda for this meeting


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