Minutes October 23, 2012 HS

Wabasha County Human Services Board

Meeting of October 23, 2012

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 9:30 a.m., October 23, 2012 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None

 

HARMS – HALL

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.

Adopted Unanimously.

HARMS – HALL

WHEREAS, the Minutes of the September 25, 2012 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – HALL

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 9/25/12 through 10/22/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 9/25/12 through 10/22/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 9/25/12 through 10/22/12 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 9/25/12 through 10/22/12 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

ROSCHEN - HALL

Whereas, the Wabasha County Human Services Board is the host for group residential housing (GRH) agreements to providers with facilities within Wabasha County; and

Whereas, Minnesota Statutes 256I.01 through 256I.06 set forward the "Group Residential Housing Act", which establishes a comprehensive system of rates and payments for persons who reside in the community and who meet the eligibility criteria set forward therein; and

Whereas, "Group residential housing rate" means a monthly rate set for shelter, fuel, food, utilities, household supplies, and other costs necessary to provide room and board for eligible individuals. Group residential housing rate does not include payments for foster care for children who are not blind, child welfare services, medical care, dental care, hospitalization, nursing care, drugs or medical supplies, program costs, or other social services, and

Whereas, the State of Minnesota has approved a rate of $867.00 for GRH facilities and host counties therefore need to establish agreements with the providers to meet the needs of our residents; and

Whereas, the Director of Social Services recommends approval of this contract;

Now, therefore be it resolved the Wabasha County Human Services Board approves a new group residential housing agreement, effective September 1, 2012 through June 30, 2013. The monthly rate is $867.00, representing no rate increase from last year, as required by the Minnesota Department of Human Services.

The new provider is: High Street House, Lake City

Adopted Unanimously.

HARMS – ROSCHEN

Whereas, it is the policy of Wabasha County Human Services, in accordance with state law, to protect children from abuse and neglect; and

Whereas, sometimes for their own protection and safety children must be removed from their parents and placed in a foster care setting; and

Whereas, every year there always some children in out of home care on Christmas Day, most of whom will likely not receive any Christmas presents from their biological parents; and

Whereas, gift giving at Christmas is a widely accepted, culturally appropriate, practice and Wabasha County Human Services wants children in foster care to experience as normal of a Christmas as possible, and not experience the social isolation and stigma that may come with having no presents at Christmas; and

Whereas, the Director of Social Services has recommended approval of the amount of $50 per child for Christmas presents to be reimbursed to the foster parents or agency;

Now, therefore be it resolved, the Wabasha County Human Services Board approves an expenditure of up to $50 per child in foster care for Christmas presents to be reimbursed to the foster parents or agency upon submission of receipts. Furthermore, staff is directed to transition the funding of Christmas presents for foster children from county levy sources, to community contributions for 2013.

Adopted Unanimously.

NORMAN – HARMS

Whereas, it is the policy of Wabasha County and the Department of Social Services, in accordance with state law, to consider an employee's request for leave; and

Whereas, the AFSCME contract, Article XI addresses many options for a leave of absence by an bargaining unit member; and

Whereas, Ms. Heidi Young is an employee in her probationary hire status and is in good standing; and

Whereas, Ms. Young has requested a leave of absence that will extend in excess of 30 days, thereby requiring the Board to consider approval of the request; and

Whereas, Minnesota Statutes support the requirement to allow a leave of absence;

Whereas, the Director of Social Services recommends Board approval of Ms. Young's request for a leave of absence. This leave began on October 8, 2012 and is anticipated to end near November 19, 2012;

Now, therefore be it resolved, the Wabasha County Human Services Board approves the request by Ms. Heidi Young for a leave of absence of approximately 6 weeks, ending near November 19, 2012. Approval of such leave is supported by Minnesota Statute, County Policy and the current AFSCME bargaining unit agreement.

Adopted Unanimously.

 

DISCUSSION and INFORMATIONAL ITEMS

 

Environmental Health Services Report

Darrin reported that he had completed some food establishment inspections on facilities that had remodeled or exchanged hands. Also reported that septic installations and well drilling is winding down. Judy updated the Board on the Theilman Opera House project.

Internship – Tim Hunter

Tim Hunter is currently employed as a Social Worker within the department. He is also working towards a MSW degree through Augsburg College. His internship is in the area of administration. Hunter shared concepts of his internship in the areas of development of file reviews for waivered services & mental health services; a guardianship/conservator research project; and the ability to assist with various administrative opportunities during his internship.

Social Services Monthly Reports

Marci Hitz shared a spreadsheet with quarterly detail on intakes, workgroups, and out-of-home placement activity. The number of children has risen slightly in the past quarter, with numbers of children in care now at 25. The number of clients and open workgroups has also risen in the 3rd quarter of 2012.

Nicki Moline followed with a 3rd quarter summary of expenditures and revenues. The report included detail from 2nd quarter of 2102 and a comparative of 3rd quarter 2011. Cash balance remains favorable; with a note the quarterly expenditures mistakenly include a transfer of $500,000 to the General Fund. While the funds were indeed transferred, they should have been shown in a different manner on this report. Board members took note of the out-of-home placement comparison from the 3rd quarter of 2011. The placement expenses rose from $144,600 to $356,900. Board members would like additional information about correctional placements.

Lisa McNally shared the proclamation from Governor Dayton, recognizing the work of Financial/Eligibility Workers and Case Aides across Minnesota. It appears the influx of new cases may have leveled off. This will be an area that everyone will want to watch over the coming months. Lisa also shared a brief fiscal overview of the benefits issued/authorized from her unit. In 2010 Wabasha County residents received $30.6 million in benefits, in 2011 that amount was $28.8 million, and through the first 9 months of 2012, the amount is $29.7 million.

Community Health Assessment

Judy Barton, PHS Director, invited Board members to attend the Community Health Assessment meetings that are scheduled for October 30 and November 7. Each meeting will be held at Faith Lutheran Church in Wabasha, running from 1:00 – 4:00 pm. Board members Roschen and Norman indicated an ability to attend. This meeting will be discussed at the County Board meeting to make sure attendance does not create a violation of the open meeting laws.

Electronic Data Management System (EDMS)

Smith provided a brief update on the progress being made with Ron Michaels Consulting firm as four counties (Dodge, Steele, Wabasha and Waseca counties) look to the best options available with EDMS. An EDMS provides significant efficiencies in the processing of paperwork. The time saved provides a return on investment that will be noticed in the delivery of service, and in the cost to provide services to our residents.

The study underway will address the potential costs to develop a system as a 4-county project, an effort that could be hosted by a third party/county, hosted in a cloud environment, or developed individually by our county.

Developing an EDMS is likely to have a cost near $200,000 for Wabasha County. The Board requested an option to see a demo of the product that is recommended, with an eye toward the future and expansion of the technology to other county departments.

Smith and McNally have participated in multiple meetings and have watched demonstrations of the Application Xtender product, and that of eDocument Resources. Next Chapter Technologies is providing a demonstration for the counties.

PHS/SS Miscellaneous

Smith shared information on the Wabasha-Winona shared IMU Supervisor collaboration. The counties have agreed on the major fiscal issues and an agreement is being reviewed by the County Attorney's Office. Smith and McNally are working to schedule a meeting with Winona County staff to finalize more details of the position. We anticipate the shared position could begin in early November.

Access Control System work continues for the County Services Building. Final installation of the system is anticipated to take place on October 26th. This will include rollout of the panic buttons and staff training on how to set up and maintain the key fobs.

 

HARMS – ROSCHEN

Being no further business to come before the Human Services Board, motion was made and duly carried at 11:20 a.m. to recess this meeting until 1:00 p.m. on November 27, 2012.

Adopted Unanimously.

Agenda for this meeting

 

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