Minutes November 27, 2012 HS

Wabasha County Human Services Board

Meeting of November 27, 2012

 

The Human Services Board of Wabasha County, Minnesota, convened in Regular Session at the County Services Building, in the City of Wabasha, Minnesota at 12:00 noon, November 27, 2012 in accordance with MS 402.01 to 402.10. The previous meeting was recessed to this time and place.

 

The following members were present: Commissioners Hall, Harms, Norman, Roschen, and Wobbe.

Absent: None

 

HARMS – HALL

BE IT RESOLVED, that the Wabasha County Board of Commissioners hereby approves the agenda, with no changes.

Adopted Unanimously.

HARMS – NORMAN

WHEREAS, the Minutes of the October 23, 2012 meeting have been presented for review and that no changes have been made to the Minutes;

BE IT RESOLVED, the Human Services Board accepts the Minutes as an accurate reflection of the content and actions taken at its previous meetings.

Adopted Unanimously

HARMS – NORMAN

WHEREAS, the Director of Social Services has advised that all Income Maintenance case actions are in conformance with State, Federal, and County laws, rule, regulations and policies;

BE IT RESOLVED, that all Income Maintenance case openings, closings, suspensions, grant changes and any other action affecting client eligibility and payments documented in the Department on listing of proposed case actions, (through MAXIS computerized client files and reports, and MMIS II), Director's Actions, abstracts of payment, and reports of refunds and cancellations for the period 10/23/12 through 11/26/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health and Social Services case actions are in conformance with State, Federal and County laws rules, regulations and policies;

BE IT RESOLVED, that all Public Health and Social Services case openings, closings, payments, placements and licensing actions as documented in the Department on Agency listing for Licensing actions, case records, record of Social Service plan, purchase of service abstracts, reports of refunds and cancellations, payment authorizations and computer printouts for 10/23/12 through 11/26/12 are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all personnel actions are in conformance with State and Federal law, Merit System rules, existing labor agreements and personnel policies;

BE IT RESOLVED, that all personnel actions for 10/23/12 through 11/26/12 for employees of the Departments of Public Health and Social Services as documented in the Department on proposed personnel actions listing, personnel abstracts, payroll reports and personnel actions forms are hereby approved.

WHEREAS, the Directors of Public Health and Social Services have advised that all Public Health claims and, Social Services and Welfare claims against the County submitted for payment for 10/23/12 through 11/26/12 have been reviewed and are eligible for payment pursuant to all applicable rules, regulations, laws and policies;

BE IT RESOLVED, that all bills as listed on listing of warrants and claims against the Public Health, Social Services and Welfare funds and warrant registers shall be approved as valid claims against the County and are hereby approved for payment.

WHEREAS, the Directors of Public Health and Social Services have advised that employee requests to attend conferences and/or training have met approval of Administration, and are within the budgetary guidelines of the Agency;

BE IT RESOLVED, that all requests presented by the Directors of Public Health and Social Services are hereby approved.

Adopted Unanimously.

No Action

Board members discussed the 2013-14 Child Support Cooperative Agreement. Details about how the funding/revenue for the County Attorney's Office appeared in the budget were not clear. Therefore, this item was tabled until the December 26th Human Services Board meeting.

 

NORMAN – HARMS

Whereas, it is the policy of Wabasha County and the Department of Social Services, in accordance with state law, to consider an employee's request for leave; and

Whereas, the Wabasha County Policy addresses many options for a leave of absence by an employee; and

Whereas, Ms. Nicki Moline is an employee in good standing; and

Whereas, Ms. Moline has requested a leave of absence that will extend in excess of 30 days, thereby requiring the Board to consider approval of the request; and

Whereas, Minnesota Statutes support the requirement to allow a leave of absence;

Whereas, the Director of Social Services recommends Board approval of Ms. Moline's

request for a leave of absence. This leave of absence will begin in late-November 2012 and is anticipated to end in January 2013;

Now, therefore be it resolved, the Wabasha County Human Services Board approves the request by Ms. Nicki Moline for a leave of absence of approximately. Approval of such leave is supported by Minnesota Statute, County Policy and the current Wabasha County policy.

Adopted Unanimously.

HALL – ROSCHEN

Whereas, the State of Minnesota has entered into a contract with LexisNexis to support county efforts for the diligent recruitment of relatives to become foster and adoptive parents; and

Whereas, access to this web-based search technology to identify and notify adult relatives of a child's need for foster care placement will greatly reduce the amount of time necessary to locate relatives of the child; and

Whereas, State funding to Wabasha County has been granted in the amount of $1,044 for the grant period of October 12, 2012 to June 30, 2013; and

Whereas, if State funds are discontinued, reduced or otherwise become unavailable, the grant will be adjusted, reduced or terminated; and

Whereas, the Director Social Services recommends acceptance of this grant;

Now, therefore be it resolved, the Wabasha County Human Services Board to allow the Department of Social Services to accept the grant award of $1.044 from the State of Minnesota for Adoption and Foster Care Recruitment. Grant period begins October 12, 2012 and ends on June 30, 2013.

Adopted Unanimously.

HALL – HARMS

Whereas, the Wabasha County Department of Social Services was given one (1) share of stock to PHH Corporation a number of years ago; and

Whereas, Social Services Department wishes to divest itself of this share of PHH Corporation stock; and

Whereas, the County has received a verification of current mailing address form listing an incorrect address for the Social Services Department; and

Whereas, it is necessary to provide a correct address to PHH Corporation in order to continue a process to divest the County of this share of stock and

Whereas, the Director Social Services recommends authorization by the Human Services Board to provide PHH Corporation our correct mailing address;

Now, therefore be it resolved, the Wabasha County Human Services Board authorizes Terry Smith to submit a letter to PHH Corporation with the correct mailing address of Social Services as 411 Hiawatha Drive East, Wabasha, MN 55981. A copy of this Resolution will accompany the letter.

Adopted Unanimously.

HARMS – ROSCHEN

Whereas, the Department of Social Services has entered into an agreement with Dodge, Steele, and Waseca counties to explore electronic data management system (EDMS) options, utilizing the Ron Michaels Consulting, Inc. and

Whereas, this group of counties has now completed a vendor survey to better understand the options available to our counties should we decide (as a group or individually) to move ahead with the development of an electronic data management system; and

Whereas, Wabasha County has incurred a cost of $3,665.76 for this project to date; and

Whereas, the participating counties wish to issue a Request for Proposal (RFP) to identify anticipated costs related to the development of an electronic data management system; and

Whereas, the RFP will ask vendors to submit proposals in the areas of a multiple-county EDMS project, a hosted EDMS project, or an on-site EDMS product;

Whereas, Mower County has requested to be an additional participant in the issuance of the Request for Proposal, bringing to five (5) the number of participating counties;

Now, therefore be it resolved, the Wabasha County Human Services Board authorizes the Director of Social Services to proceed with continued participation in the issuance of this request for proposal. Furthermore, the anticipated cost to Wabasha County is anticipated at approximately $1,000 for this next step of the project.

Adopted Unanimously.

HARMS – NORMAN

Whereas, the Department of Social Services developed a county policy statement to outline criteria regarding client access to the Consolidated Chemical Dependency Treatment Funds (CCDTF); and

Whereas, this policy statement, Policy 3.315 was approved in October 2011; and

Whereas, the Minnesota Department of Human Services has determined the policy is not consistent with Minnesota citizens access to chemical dependency services paid within the Medical Assistance guidelines; and

Whereas, rescinding the policy will bring Wabasha County into compliance with the Minnesota Department of Human Services program requirements; and

Whereas, the Director of Social Services recommends rescinding Policy 3.315, until such time as further guidance is received from the State and/or State policy aligns with Wabasha County expectations that citizens will accept personal responsibility for their on-going chemical health treatment in a cost-effective manner;

Now, therefore be it resolved, the Wabasha County Human Services Board reluctantly rescinds Policy 3.315, effective immediately.

Adopted Unanimously.

HARMS – NORMAN

Whereas, Wabasha County and the Workforce Development, Inc. have maintained a contractual relationship for many years in the provision of employment and training services; and

Whereas, funds have been made available to the County, as authorized under Minnesota Statutes 256.J49, Minnesota Statutes 256.73 and the Personal Responsibility and Work Opportunity Reconciliation Act of 1996; and

Whereas, Wabasha County wishes to continue purchasing of employment and training services Workforce Development, Inc. for our clients receiving Minnesota Family Investment Program (MFIP) and Diversionary Work Program (DWP); and

Whereas, the proposed contract for calendar year 2013 is approximately $104,981 for the MFIP and DWP employment and training services;

Now, therefore be it resolved, the Wabasha County Human Services Board approves a contract between Wabasha County and Workforce Development, Inc. in the amount of $104,981 for MFIP and DWP employment and training services. This contract will expire on December 31, 2013.

Adopted Unanimously.

 

DISCUSSION and INFORMATIONAL ITEMS

 

Environmental Health Services Report

Darrin Thompson was not able to attend today's meeting, and the monthly update was provided by Judy Barton. There has been a seasonal increase in activity with septic system inspections as home owners look to complete this work before winter. An ad for the vacant Sanitarian position has been placed in the local newspapers, with a closing date of December 2nd. A couple applications have already been received and Judy hopes to have a good field of candidates to interview. An audit has been scheduled for April 2013 that will require additional work by staff. Darrin has been approved to work some overtime hours in an effort to accomplish tasks while the unit is shorthanded. Judy also indicated the County will need to license the lodging facilities for assisted living and other Board & Lodge facilities, at the direction of the Minnesota Department of Health.

Court Services Department – Update

Traci Green, Court Services Director, and Sharon Roemer, Corrections Agent, brought forward information for the Board members regarding services to juveniles. Ms. Green included how cases are processed, how determinations are made by the Court, and the preventative services used to maintain a juvenile offender in the community, when safely able to do so. The caseload has increased and the number of juveniles receiving intensive care has also created a financial impact. There are currently 4 juveniles in placement as sexual offenders, with another 2 juveniles who will likely require residential treatment.

Community Health Assessment

Judy Barton, PHS Director, shared an update on the recent community health needs assessment workshops that were held in conjunction with St. Elizabeth's Hospital. Approximately 20 community organizations participated in workshops held on October 30 and November 7th.

The first workshop developed a list of community strengths and priorities that needed to be addressed. During the second workshop, the following 4 areas were identified for further action: senior needs, obesity, mental health, and affordable dental.

The leadership team will now develop a survey of key stakeholders who were not able to attend these workshops to gain their input; the leadership team will evaluate input from key stakeholders and adjust priority issues if necessary; and the leadership team will request volunteers to work on committees that will develop action plans to address the top three or four priority issues in the coming 3 – 5 years.

Social Services Monthly Reports

Marci Hitz provided information on 2 items. First, that she is the regional representative on the SSIS Worker Advisory Group. This is a statewide advisory group that examines issues of SSIS from a perspective of end user, and technology issues. Second, she updated the Board on the number of individuals on a wait list for developmental disability and adult mental health case management services. Adult protection and emergency issues continue to be addressed. There are currently4 individuals on the wait list needing developmental disability case management services, and 7 individuals on the wait list needing adult mental health case management services.

PHS/SS Miscellaneous

Judy Barton will continue to participate on a group that is helping to re-write the Local Public Health Act. She also reported the county employee insurance committee will not be meeting until 2013. The Southeast Service Cooperative is hosting additional informational meetings in regard to the Affordable Care Act soon, which may help in our local discussions.

Terry Smith reminded the Board there will be a SCHA session held at the AMC conference on Sunday afternoon, December 2nd. Commissioners and their spouses have been invited to attend this meeting and dinner. Terry had given the Board members an annual evaluation form with a request to have the completed form returned by mid-December. Lastly, there was a reminder of an upcoming 5-county meeting to continue conversation about collaborative efforts among the counties (Goodhue, Wabasha, Winona, Houston and Fillmore). This meeting is scheduled for December 12th.

 

HARMS – NORMAN

Being no further business to come before the Human Services Board, motion was made and duly carried at 1:47 p.m. to recess this meeting until 9:30 a.m. on December 26, 2012.

Adopted Unanimously.

Agenda for this meeting

 

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